Total 82 Administrative / Clerical job vacancies in Tacoma, Washington

OIT Mission: The mission of the Office of Information and Technology (OIT) is to collaborate with our business partners to create the best experience for all Veterans.

OIT Vision: To become a world-class organization that provides a seamless, unified Veteran experience through the delivery of state-of-the-art technology.

Major Duties:

• Provides authoritative advice and guidance and serves as Cyber Security Analyst to provide expert technical, operational, analytical and programmatic guidance to internal and external senior managers.
• Coordinates and leads the implementation of security programs to anticipate, assess, and minimize system vulnerabilities.
• Resolve integration issues related to the implementation of new systems within existing infrastructure.
• Primary information security subject matter expert for coordination, integration, and implementation of new technology.
• Analyze feasibility studies, proposals, and in-depth analyses of current requirements and forecast trends and future needs.
• Advise system designers and system administrators as to the consistency of proposed IT security strategies with regulatory and policy directives.
• Ensure that the implemented security safeguards are adequate to assure the integrity, availability and confidentiality of the information being processed, transmitted or stored consistent with the level of sensitivity of that information.
• Provide calculated judgments of risk and protection levels, identify responsible organizational action entities, and recommend changes to operate within stipulated levels of information security.
• Ensures that all managers under their supervision comply with applicable Federal Laws and agency regulations regarding Equal Employment Opportunity, Reasonable Accommodations, Alternate Dispute Resolution, and applicable Union contracts.
• Oversees the Litigation Hold office and supervises assigned staff.

This is a trainee position in the Management and Resources Staff (MRS) of the Wireless Telecommunications Bureau (WTB).

The incumbent is an entry level specialist in organizational administrative management programs, and will be responsible for assisting senior level specialist with complex and sometimes controversial studies in a wide variety of administrative management areas that include but are not limited to:

• Budget analysis and preparation
• Personnel and Human Resources work
• Clerical work
• Bureau planning and policy development

At the full performance level, major duties include:

• Performs and coordinates the daily operations of the human resource management and administrative issues for the COO Organization.
• Provides advice, guidance and oversight to all levels of management and staff on matters involving the full range of personnel management and administrative management policies and procedures, to include the on boarding and exiting of employees.
• Serves as liaison between management and staff on issues regarding personnel management and position management policy, procedures and other matters affecting division administrative programs.
• Coordinates and/or personally responds to inquiries on all administrative matters. Interacts with other divisions and offices to conduct research, answer inquiries, and resolve problems.
• Conducts and leads studies and analysis of administrative programs, processes, and operations, reviewing processes, procedures and operations, gathering and analyzing data, and making recommendations for increasing effectiveness of the Organization's administrative programs, implementing improvements in internal policies and procedures, operations and administrative programs, and to resolve complex and sensitive problems and issues.
• Manages staffing related data by initiating, reviewing, and correcting personnel actions on employees and generating reports and other information from various database systems (e.g., NFC, CHRIS).

This vacancy is limited to the first 150 applications received and will close at midnight Eastern Time on the day this application limit is reached regardless of the closing date specified in this vacancy announcement. Any application received prior to midnight Eastern Time of the day the application limit is reached will be accepted and considered. You are strongly encouraged to submit all required supporting documents at the time of application should the vacancy close earlier than stated in this announcement due to the applicant limit being reached. Supporting documents will not be accepted once the vacancy announcement closes.

This position is located within the U.S. Department of the Interior, Office of the Secretary, Assistant Secretary-Policy, Management, and Budget, Deputy Assistant Secretary - Chief Human Capital Officer, Office of Human Capital (OHC), Workforce Relations Division (WRD) in Washington DC.

This position is being advertised as both location negotiable after selection and with a duty station(s) of Washington, DC with the option of telework. If applying to "negotiable after selection", this means that your duty station will be based off your home address and you will be a full-time remote worker. If selectee lives in the local commute area (LCA) of Washington, D.C., selectee may not be remote, but eligible for telework only.

The major duties of this position include, but are not limited to the following:

1. Serves as the technical expert on all Labor Relations matters and is responsible for developing and implementing Department-wide policies and/or initiatives. Represents the Department on various interagency workgroups.

2. Provides advice, guidance, training, and development of policy/resources on the full scope of labor relations matters including coordination of statutory agency head review, negotiability issues, bargaining and contract matters, grievances, unfair labor practices, representation proceedings and other third-party matters.

3. Manages and advises a community of practice comprised of labor relations practitioners across the Department.

4. Identifies conditions of employment changes and consults with the headquarters office of national labor organizations holding national consultation rights with the Department as well as with Labor Relations community of practice to fulfill labor management obligations, as necessary and appropriate. Establishes and maintains effective relationships with all stakeholders, including labor organizations representing Federal employees.

5. Analyzes legislation to determine impact on the Labor Relations program and prepares agency response to labor relations data calls and other requests for information. Reviews and develops recommendations on necessary changes to Agency/Federal policy and guidance.

Washington, DC Salary Information:GS-14: $139,395 - $181,216 per annum

Remote Duty Location Salary Information: Pay will be set according to selectee's geographic area.For more information on locality pay tables: 2024 General Schedule (GS) Pay Tables

First time hires to the federal government typically start at the beginning salary in the range for their respective grade level.

This vacancy may be used to fill additional positions as vacancies become available.

Major duties include, but, are not limited to:

• Establish and maintain a formal system of procedures and administrative controls.
• On own initiative, change or recommend changes in administrative policies.
• Prepare agenda for and conducts periodic secretarial training sessions for all secretaries to department heads.
• Systematically study and evaluate the office processes and procedures to make changes that increase the efficiency of office operations throughout the medical center.
• Respond to inquiries and administrative problems brought to the Medical Center Director (MCD) by members of the staff and officials of the agency's central office, VISN 20, state and local governments, other hospitals and organizations, other federal agencies, and congressional staff.
• Record the commitments made by the MCD during meetings and conferences. Inform the staff of those commitments and arrange for the staff to implement them.
• Understand the MCD's strategic vision and views and assist medical center staff by providing guidance on current organizational issues.
• Exercise exclusive control over the MCD's appointments; with complete authority for commitments of time.
• Screen all calls and visitors, answer most questions and complete most business involving established policy or routine matters without referring people to the MCD.
• Receive all correspondence for the MCD; reply to mail not requiring the MCD's attention; route matters requiring action by hospital department heads; and follow-up to ensure that actions are completed.
• Screen all correspondence prepared for the MCD's signature for clarity, completeness of reply, and grammatical and procedural correctness. Return inadequate submissions for retyping or re-composition.
• Arrange conferences for the MCD, and at the request of VACO/VISN 20 officials, for meetings to be held locally. This includes preparing an agendum, notifying participants, and arranging luncheons and similar matters.
• Lead three secretarial positions that support the Chief of Staff, Associate Director, and the Associate Director, Patient Care Services (AD/PCS).
• Make work assignments, set or negotiate deadlines and completion dates.
• Schedule and approve funding for individual training.

The Supervisory Transportation Industry Specialist:

• Makes decisions on work activities presented by subordinate employees and contractors and providing oversight on products produced by Office staff. Supervises and manages a staff of experts and highly technical personnel in aviation, including but not limited to domestic and international passenger travel, average fares, fuel and consumption costs, industry employment and jobs, and airline carrier performance data. Provides the administrative and technical supervision necessary for accomplishing the work, establishes guidelines and performance expectations for staff members that are clearly communicated through the formal employee performance management system.
• Directs the planning, initiation, and management of statistical products involving commercial aviation; oversees a team that develops and manages data programs and products; (3) identifies gaps and inconsistencies in complex data, (4) oversees the timely publication of statistics on commercial aviation, (5) directs rapid responses to short term information requests, and (6) advises BTS leadership of strategies and tactics to assure integration of commercial aviation data with other BTS products.
• Plans and assigns work to subordinates based on priorities, with consideration of the difficulty and requirements of assignments, the capabilities of employees, and oversees execution of the work assigned. Evaluates work performance of subordinates and appraises staff performance; provides advice, counsel, or instruction to employees on both technical and administrative matters; interviews and selects candidates for positions within the team; and recommends promotion and/or reassignment of subordinates. Hears and resolves serious complaints from employees, Effects minor disciplinary measures and recommends other action in more serious cases. Identifies developmental and training needs of employees/growth opportunities for employees, ensures that performance standards are developed, and exercises delegated affirmative action and diversity responsibilities.
• Serves as the Contract Officer’s Representative (COR) on contracts supporting BTS OAI, data and analytical program activities and projects. CORs are responsible to apply their professional, technical and/or scientific knowledge of their field in the development or evaluation of technical requirements in connection with the negotiation, administration, or termination of contracts.  Incumbent must complete at a minimum, 40 continuous learning- points every two years initial and refresher training to employees serving in a COTR or COR role.  Reference: September 6, 2011, OFPP Memorandum: Revisions to the Federal Acquisition Certification for CORs (FAC-COR) and White House Policy Letter 05-01.

The Bureau of Transportation Statistics (BTS) is the principal federal statistical agency in the Department of Transportation and the Nation’s preeminent source of information about commercial aviation. BTS is seeking a director for its Office of Airline Information to lead a team that collects and publishes data on air travel and on on-time performance, employment, and finance of commercial airlines. The director should have an understanding of the aviation industry, the regulatory process for data collection, and the management of complex data collection systems.

OST/BTS is looking for a seasoned, motivated, and self-reliant professional who can 1) has expertise in obtaining information on air carriers and other forms of transportation, 2) manage the development of support of regulatory processes and information technology, and 3) assign special projects with skilled professionals who ensure accurate and complete transportation statistics.

As the Governance Operations Specialist (Organization Title: Deputy Corporate Secretary) you will provide assisting in the effective management of all activities, operations and matters related to the Board of Directors (Board), Board Committees (Audit and Risk), the Board's Public Hearings, the Investment Committee, and the Credit Committee. The incumbent will:

• Support the Corporate Secretary and OGC's leadership in managing the multi-faceted governance operations for DFC's multi-line investment and development finance transactions and activities as well as maintaining and advancing relationships with the Board, including agency liaisons supporting the Board members designated by the various agencies.
• Support the Corporate Secretary in furthering the role of each Board member to strengthen the relationship with DFC and to enhance their role as an agent for DFC in the larger business community, domestic and abroad.
• Coordinate with the Corporate Secretary in servicing the DFC Board of Directors ("Directors") in effectively understanding Director's needs and providing timely responses and answers to queries.
• Offer guidance, suggestions and facilitates with the Corporate Secretary in managing Front Office communication with Directors, including establishing a schedule of such communication and proposing topics and materials for consideration, review and timely clearance by the Front Office.
• Ensure the effective, efficient, and smooth set-up, scheduling and running of the Corporation's Board meetings, Board Committee meetings, Board's Public Hearing, and internal Investment Committee and Credit Committee meetings (collectively, the "meetings"), including managing the changing and frequently conflicting calendars and priorities of key stakeholders and decision makers.
• Update, revise and keep distribution lists for the various meetings up to date.
• Brief and advise on policies and procedures regarding the meetings.
• Create and administer (including in conjunction with then IT Department) a record-keeping system and adheres to records management and retention rules for all records pertaining to: Board meetings and resolutions; Investment Committee meetings and approvals; Credit Committee meetings and approvals; and other corporate documents.
• Provide effective management and be a recognized internal subject matter expert on key DFC governance-enabling information technology platforms, tools, systems, and processes that support the Board and other sub-board level project approvals, including but not limited to: CMAS, SharePoint, Insight, OneDrive, and other platforms.

Major duties include:
-Execute a range of duties related to the agency's implementation and fulfillment of requirements related to the Foundations for Evidence-Based Policymaking Act of 2018 (the "Evidence Act"), including the planning, development, implementation, and oversight of the agency's learning agenda and the agency's program evaluation function, development of the agency's Learning Agenda, and other associated evidence-building, analysis, and data activities.
-Provide guidance, analysis, technical assistance and oversight on strategic planning, performance measurement, and continuous quality improvement. Coordinate the development of the agency's learning agenda or evidence-building plan (a systematic plan for identifying and addressing priority questions relevant to the programs, policies, and regulations of the agency), including the identification, conceptualization, and planning of appropriate research and evaluation questions and initial plans to assess program and policy effectiveness.
-Serve as the recognized expert in designing, overseeing, implementing and conducting all facets and functions of a program evaluation, including planning, design, implementation, application of evaluation standards and policies, quality assurance and oversight, project management, resource management, risk assessment, collaborating and coordinating with internal and external partners and/or stakeholders, reporting and dissemination of results and findings, and documentation and dissemination of associated evaluation data sets.
-Ensure evaluation approaches and designs align with the DOL Evaluation Policy standards and procedures or similar frameworks, are tailored to the situation, and possess the appropriate level of rigor for stakeholder needs. Develop, conduct and oversee the implementation of agency-wide and cross-cutting research and evaluation efforts, including planning, design, implementation, analysis, reporting, and results dissemination of program evaluations and other evidence-building activities at the agency.

Major duties include:
-Execute a range of duties related to the agency's implementation and fulfillment of requirements related to the Foundations for Evidence-Based Policymaking Act of 2018 (the "Evidence Act"), including the planning, development, implementation, and oversight of the agency's learning agenda and the agency's program evaluation function, development of the agency's Learning Agenda, and other associated evidence-building, analysis, and data activities.
-Provide guidance, analysis, technical assistance and oversight on strategic planning, performance measurement, and continuous quality improvement. Coordinate the development of the agency's learning agenda or evidence-building plan (a systematic plan for identifying and addressing priority questions relevant to the programs, policies, and regulations of the agency), including the identification, conceptualization, and planning of appropriate research and evaluation questions and initial plans to assess program and policy effectiveness.
-Serve as the recognized expert in designing, overseeing, implementing and conducting all facets and functions of a program evaluation, including planning, design, implementation, application of evaluation standards and policies, quality assurance and oversight, project management, resource management, risk assessment, collaborating and coordinating with internal and external partners and/or stakeholders, reporting and dissemination of results and findings, and documentation and dissemination of associated evaluation data sets.
-Ensure evaluation approaches and designs align with the DOL Evaluation Policy standards and procedures or similar frameworks, are tailored to the situation, and possess the appropriate level of rigor for stakeholder needs. Develop, conduct and oversee the implementation of agency-wide and cross-cutting research and evaluation efforts, including planning, design, implementation, analysis, reporting, and results dissemination of program evaluations and other evidence-building activities at the agency.

• Identifies, manages and resolves problems concerning assigned areas of responsibility. Manage multiple staffing priorities independently.
• Gather data and create documents for organizational activities like letters, memo, reports, and administrative forms.
• Provide review and editing for documents developed by others, such as bulletins and technical guidance.
• Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes.
• Initiate, prepare, and communicate instructions regarding administrative procedure.
• Establishes, organizes and maintains a filing system of official material and records. Protect sensitive information concerning organization activities and employees, ensuring confidentiality to prevent inadvertent disclosure.
• Review travel for multiple staff verifying travel requirements in software accurately.
• Prepares materials to be used in presentations or training conducted by the supervisor and staff.
• Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling.
• Independently coordinate procurement request for goods and services.

• Identifies, manages and resolves problems concerning assigned areas of responsibility. Manage multiple staffing priorities independently.
• Gather data and create documents for organizational activities like letters, memo, reports, and administrative forms.
• Provide review and editing for documents developed by others, such as bulletins and technical guidance.
• Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes.
• Initiate, prepare, and communicate instructions regarding administrative procedure.
• Establishes, organizes and maintains a filing system of official material and records. Protect sensitive information concerning organization activities and employees, ensuring confidentiality to prevent inadvertent disclosure.
• Review travel for multiple staff verifying travel requirements in software accurately.
• Prepares materials to be used in presentations or training conducted by the supervisor and staff.
• Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling.
• Independently coordinate procurement request for goods and services.

The incumbent of this position reports directly to the Chief Enterprise Architect and is responsible for leading and mentoring teams of federal technical architects and contractor resources in creating, establishing, and managing a business outcome-driven EA program that ensures alignment and integration across all architecture domains. The incumbent is responsible for creating and managing programs to develop effective IT standards and architectures from an enterprise perspective and conducting objective assessments of applications, systems, and technology components. Fosters open communication and collaboration across the judiciary, leveraging and enhancing the EA toolset to facilitate knowledge sharing, data-driven decision-making, and governance. The incumbent of this position works closely with stakeholders across the judiciary to identify opportunities for innovation and optimization and supports the evolution of the Enterprise Architecture division's services and operations.

Duties of the position include, but are not limited to:

1. Collaborating with the Chief Enterprise Architect and Chief Technology Officer to design, implement, lead, and manage a comprehensive Enterprise Architecture program for the judiciary in coordination with the Business Architecture Branch.
2. Leading, mentoring, managing, and supervising subordinate employees and contractors, ensuring effective program execution.
3. Performing tasking, monitoring, and performance management for all enterprise architecture efforts.
4. Designing, implementing, and managing a program to facilitate enterprise processes, including tactical EA boards, architecture development and governance, portfolio management and optimization, strategic planning and alignment, compliance and risk management, and performance measurements.
5. Implementing and managing EA toolset to transparently share business and technical information, artifacts, architectures, solutions, and roadmaps.
6. Working closely with the Business Architecture Branch, IT executives and leaders, and other stakeholders to understand the operating models and technical architecture.
7. Leading and managing the construction of deliverables, including enterprise standards, application and system assessments, reference architectures, technology capabilities models, as-is and to-be architectures, journey maps, and investment roadmaps.
8. Designing, leading, and managing EA services including application portfolio management, technical reference model, EA assessments, solution architecture guidance, gap analysis, and journey mapping.
9. Assessing the effectiveness of the Enterprise Architecture program by developing and monitoring performance metrics and delivering and implementing improvement plans to optimize program performance.
10. Developing IT standards for the judiciary and monitor compliance with standards across organizations.
11. Providing advice to solution architects and stakeholders on applicable technical architectures, solution architectures, standards, and guidance to enhance delivery and compliance.
12. Ensuring the EA toolset delivers necessary information and artifacts to judiciary users, effectively communicating as-is and to-be enterprise state, technology and business information, artifacts, dashboards, and metrics to drive technology alignment and understanding.
13. Researching and sharing information on emerging EA trends and disruptions, informing the organization of potential opportunities and challenges and providing recommendations for proactive adaptation.

• Maintain supervisors' calendar, schedules appointments and meetings.
• Read and screen all incoming correspondence.
• Receive and screen visitors and incoming phone calls.
• Provide advice on administrative policy matters.
• Accomplish input to the automated Time and Leave System for personnel assigned to the organization.
• Assist in performing tasks involving budget planning and execution.
• Use automated data processing equipment to prepare in final form a variety of narrative and tabular materials such as correspondence, reports, charts, statistical tables, manuals, technical papers, staff studies and messages.

This position is telework eligible as determined by the agency. After the first 6 to 12 months on the job, there may be an option for this position to become remote.

This position is located in the Human Capital Directorate (HCD) of the Executive Office (EXO) within the Antitrust Division (ATR). EXO is a very dynamic and fast paced office, delivering the professional management services that power ATR's people and mission. Within EXO, HCD is comprised of the Human Resources Section, Paralegal Unit and Training and Professional Development.

As an Administrative Specialist, the responsibilities of this position will include, but are not limited to:

• Preparing, proofreading, and reviewing reports, letters, and other documents providing recommendations for management programs, policies, and activities.
• Providing advice and guidance to managers and employees on questions and situations related to administrative services.
• Responsibility for team administrative duties to include travel administration, document management, timekeeping, scheduling, correspondence management, invoice management, records management, performance management, training coordination, office supply management, using automated systems to log and track data, escorting visitors, and managing team office space allocation.
• Gathering information, identifying, and analyzing issues, and developing recommendations to resolve substantive problems of effectiveness and efficiency.
• Participating in the development of new plans, schedules, or methods to accommodate changing program requirements.
• Identifying objectives based on an analysis of interrelated issues of effectiveness, efficiency, and productivity of substantive mission-oriented programs.
• Participating in planning sessions with supervisors and program managers to provide necessary information pertaining to the team's administrative operations.
• Performing a variety of duties related to special projects involving program issues that contain complicating elements. Managing special initiatives and working groups to accomplish programmatic goals.
• Conducting various ad-hoc analyses, preparing reports and compiling information for team management.
• Managing all aspects of the Division's transit benefits program.

The purpose of the position is to review, analyze, develop, publish, promote, and implement awareness of enterprise-wide HHS information technology (IT) security and/or system development life cycle (SDLC) policies and standards. The incumbent will draft and issue policies, procedures, and supporting templates to implement IT standards into Agency operations.