Total 23 Administrative / Clerical job vacancies in Tuba City, Arizona

WHAT IS THE TAXPAYER SERVICES (TS) DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas: Taxpayer Services Service Centers Kansas City Submission Processing

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

As a Front Line Manager, you will:

• Plan work to be accomplished by subordinates, sets and adjusts short-term priorities and prepares schedules for completion of work.
• Assign work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees.
• Evaluate work performance of subordinates and makes recommendations for outstanding performance recognition and/or disciplinary action.
• Give advice, counsel or instruction to employees on work and administrative matters.
• Interview candidates for positions within the organization/unit and recommend appointment, promotion or reassignment to such positions.
• Hear and resolve complaints from employees, refer group grievances and/or more serious unresolved complaints as appropriate.
• Effect minor disciplinary measures, such as warnings and reprimands, recommend other actions in more serious cases.
• Identify developmental and training needs of employees, providing or arranging for needed development and training.
• Initiate ways to improve production, work processes and/or to increase the quality of the work directed.

Duties include, but may not be limited to the following:

• Maintains the service line and leadership activity calendar and schedules appointments, conferences, and meetings
• Manages correspondence to the center which includes coordinating responses on behalf of its Director and finalizes and generates correspondence as needed
• Prepares high-level memoranda, letters and other documents, routes for approval, and tracks to completion for the leadership team
• Reviews final responses related to patient issues, Congressional correspondence, and patient advocate issues
• Serves as timekeeper to include notifying staff when there are timekeeping exception notices, and ensures corrections are made
• Receives telephone calls, greets visitors, and determines nature of the call or business of the visitor. Determines which calls or visitors should be referred to the supervisor, or other staff personnel, or which can be handled personally based on knowledge of the subject matter or from records and files
• Prints, copies, faxes, orders supplies, initiates work orders, and manages key requests and SharePoint requests
• Manages office supplies by developing and managing inventory and adjust volumes based upon the usage rates and customer needs.
• Performs other duties as assigned

Major Duties:

• Greets visitors to the facility and answers all incoming call, transferring to appropriate department and providing phone coverage for other departments.
• Receives, routes, or otherwise handles incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda's, and other forms of written communication. Performs office automation duties to prepare documents such as correspondence, forms, and reports which can include technical material, graphs and charts.
• Timekeeping duties for service unit, prepare travel orders and travel vouchers for the Health Center.
• Manges the appointment and meeting schedule for the Director of the organization unit and other senior staff members as well.

The major duties of the Administrative Support Assistant position include, but are not limited to, the following:

• Provides accurate and reliable information on the administrative functions of HPTC.
• Serves as a technical resource to staff on travel policies and regulations, provides information on travel allowances and requirements.
• Prepares Travel authorizations and vouchers.
• Purchases supplies, equipment and services for sections utilizing a purchase card.
• Serves as primary timekeeper for the unit.
• Serves as primary administrative point of contact for the unit, which may include processing financial, procurement, property, human resources, and other administrative forms for the unit.

Selectee(s) will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in: Washington, DC; Dallas, TX; Boston, MA; New York, NY; Philadelphia, PA; Atlanta, GA; San Francisco, CA. For specific locations, see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, salary will be set in accordance with the selectee's assigned duty location.

Current DOL policy requires on-site work at least 5 days per pay period. This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.

This position is in the Office of the Assistant Secretary for Administration and Management (OASAM) the Office of the Chief Information Officer (OCIO), the Business Applications Services Directorate (BAS).

• Design, develop, and implement AI capabilities for stakeholders, enhancing operational functions and driving measurable improvements in efficiency, productivity, and decision making.
• Collaborate with stakeholders to identify AI opportunities, ensuring solutions are effectively integrated and align with organizational goals to deliver tangible results.
• Utilize advanced data analytics and machine learning techniques to drive sustained performance improvements and adapt solutions to evolving business needs.
• Engage in the design, testing, implementation, and quality assurance of ServiceNow solutions, ensuring compliance with relevant laws, regulations, and policies while maintaining the program's security and resilience.
• Review proposed architecture diagrams for compliance with technical infrastructure, architecture standards, processes, principles, and methodologies.
• Coordinate and conduct the governance and portfolio management activities associated with ensuring compliance with enterprise architecture.
• Develop and execute test plans to check technical performance of infrastructure.
• Identify opportunities to improve the enterprise level systems to support business processes while monitoring system performance and troubleshooting issues using emerging technologies.
• Design and implement short and long-term strategic goals for managing and maintaining systems and software.
• Manage IT projects with high complexity or risk and maintain documentation of system configurations, processes, and procedures.
• Audit existing systems infrastructure and architecture to ensure an accurate and high-level understanding of present capabilities.
• Provide guidance and support to developers and project teams, implementing best practices for accessible design and coding.
• Collaborate with stakeholders, support personnel, vendors, and others to enable completion of requirements; maintains contact with system owners and recipients to manage expectations.
• Collaborate with diverse personnel to develop systems solutions capable of supporting agency strategy and goals including short, medium, and long-term planning.
• Collaborate with stakeholders to develop and deliver training programs on Section 508 compliance, promoting an inclusive digital environment.
• Train and empower end-users to proficiently utilize AI technologies while fostering a culture of innovation and continuous improvement.
• Provide guidance to customers in the development of IT solutions for business needs ensuring IT systems and software applications are fully compliant with Section 508 accessibility standards.
• Collaborate with stakeholders to identify and prioritize AI and enterprise architecture business requirements while developing and maintaining workflows, forms, and reports.
• Performs other duties as assigned.

Selectee(s) will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in: Washington, DC; Dallas, TX; Boston, MA; New York, NY; Philadelphia, PA; Atlanta, GA; San Francisco, CA. For specific locations, see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, salary will be set in accordance with the selectee's assigned duty location.

Current DOL policy requires on-site work at least 5 days per pay period. This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.

This position is in the Office of the Assistant Secretary for Administration and Management (OASAM) the Office of the Chief Information Officer (OCIO), the Business Applications Services Directorate (BAS).

• Design, develop, and implement AI capabilities for stakeholders, enhancing operational functions and driving measurable improvements in efficiency, productivity, and decision making.
• Collaborate with stakeholders to identify AI opportunities, ensuring solutions are effectively integrated and align with organizational goals to deliver tangible results.
• Utilize advanced data analytics and machine learning techniques to drive sustained performance improvements and adapt solutions to evolving business needs.
• Engage in the design, testing, implementation, and quality assurance of ServiceNow solutions, ensuring compliance with relevant laws, regulations, and policies while maintaining the program's security and resilience.
• Review proposed architecture diagrams for compliance with technical infrastructure, architecture standards, processes, principles, and methodologies.
• Coordinate and conduct the governance and portfolio management activities associated with ensuring compliance with enterprise architecture.
• Develop and execute test plans to check technical performance of infrastructure.
• Identify opportunities to improve the enterprise level systems to support business processes while monitoring system performance and troubleshooting issues using emerging technologies.
• Design and implement short and long-term strategic goals for managing and maintaining systems and software.
• Manage IT projects with high complexity or risk and maintain documentation of system configurations, processes, and procedures.
• Audit existing systems infrastructure and architecture to ensure an accurate and high-level understanding of present capabilities.
• Provide guidance and support to developers and project teams, implementing best practices for accessible design and coding.
• Collaborate with stakeholders, support personnel, vendors, and others to enable completion of requirements; maintains contact with system owners and recipients to manage expectations.
• Collaborate with diverse personnel to develop systems solutions capable of supporting agency strategy and goals including short, medium, and long-term planning.
• Collaborate with stakeholders to develop and deliver training programs on Section 508 compliance, promoting an inclusive digital environment.
• Train and empower end-users to proficiently utilize AI technologies while fostering a culture of innovation and continuous improvement.
• Provide guidance to customers in the development of IT solutions for business needs ensuring IT systems and software applications are fully compliant with Section 508 accessibility standards.
• Collaborate with stakeholders to identify and prioritize AI and enterprise architecture business requirements while developing and maintaining workflows, forms, and reports.
• Performs other duties as assigned.

Your new company:

Our healthcare consultancy firm is dedicated to delivering innovative solutions that improve patient care and operational efficiency in healthcare organisations. We pride ourselves on our expertise, commitment to excellence, and the positive impact we make on the healthcare sector.

Your new role:

As an Accounts Payable Clerk, you will play a crucial role in our finance team, ensuring the efficient processing of all accounts payable transactions. Your meticulous attention to detail and financial acumen will support the smooth operation of the company's financial processes, contributing to our overall mission of providing exceptional healthcare consultancy services.

What you'll need to succeed

• Experience: Minimum of 7 years of experience in an accounts payable role.
• Qualification: Relevant accounting or finance qualifications are preferred.
• Skills: Strong attention to detail, excellent numerical and analytical skills, and proficiency in accounting software and Excel.
• Attributes: Good communication and interpersonal skills, the ability to work effectively within a team, and a proactive and organised approach to work.

What you'll get in return

• A competitive salary
• Remote Working (ad hoc days in the office)
• 4% Pension Contribution

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

As a Program Manager, you will:

• Ensure that subordinates are developing and adhering to schedule for program planning, development and execution.
• Ensure that assigned communities receive essential CPD Field Office services and that communities and public agencies engaged in CPD Programs carry out programs and contractual requirements in a timely and efficient manner.
• Serve as a major point of contact with representatives of major cities and metropolitan areas, including elected and appointed officials of Federal, State, and local governments, the private sector and public, educational and financial institutions, members of the banking and mortgage communities, developers of industrial and commercial properties; and housing developers on all CPD program areas.
• Provide leadership, support and assistance to personnel assigned to the team as well as program grantees of major cities and metropolitan areas and potential grantees.

The Data Scientist:

• Assists in developing graphics and presentations on statistical analysis and data analytics tailored to
  specific audiences.
• Gather data as required to populate and analyze business metrics.
• Provides expert advice about problems of data quality and completeness and works to develop statistically sound solutions to statistical problems (e.g., non-random missing data).
• Provides expert statistical support for both policy development and program management initiatives and advises other principal offices within ED on the collection and use of data.
• Uses a broad range of operations research analyses and data science tools to support professional and scientific analyst work requiring the design, development, and adaptation of mathematical, statistical, econometric, and other scientific methods and techniques to provide advice and insight about the probable effects of alternative courses of action.

The ideal candidate will have professional experience and graduate level academic credentials in supply chain management. Professional experience should include work related to supply planning, procurement, inventory management, shipping and continuous improvement. The ideal candidate should also have proficiency with modern data science and data visualization tools, namely SQL, Python, R, Power BI and Tableau. Proficiency in other geospatial technologies and general project management would also be very valuable.

Major duties include but is not limited:

Administrative Management

• Manages the overall leadership and direction of the Facilities Management Service (FMS) administrative section.
• Serves as the principal advisor on all administrative management matters associated with the service programs and operations, including collaborative efforts with other clinical and nonclinical services.
• Supervises one GS-0503-06 Budget Technician; one GS-0303-05, Program Support Assistant; one WG-5703-06 Motor Vehicle Operator, and one GS-0303-06 Administrative Support Assistant.
• Use extensive knowledge and skill in carrying out administrative functions for a full range of functional areas such as human resources, purchasing, supply and property management, records management, financial management and budget, administrative laws, policies, regulations, and precedents applicable to the administration of local, regional, and national programs.
• Compiles statistical data and performs analyses as required by the Chief, other services, and SORCC management such as shop statistical work order data to track trends and spikes, trend overtime, customer satisfaction, turn ins and other items.
• Prepares analyses such as high-level briefs and point papers to executive management including annual management brief and executive reviews.

• Oversees FMS fiscal activities. Reviews the annual budget submission and justification prepared by the Budget Technician and makes recommendations to the Chief. Responsible as the Approving Official for the IFCAP budget control system in FMS.
• Develops, establishes, and oversees methods to forecast annual budget/costs (approximately $2.5 million), and implements cost effectiveness and efficiency in all activities, to arrive at lower expenditures and resulting in improved budget estimates.
• Provides advice to management and program personnel on FMS finance issues.
• Manages budget formulation and execution for a changing budget of administrative expenses, analyzes budget calls, reviewing guidelines and instructions and then debriefs, educates, and oversees the administrative staff on any changes or information required.
• Justifies requests for reprogramming as necessary; oversees and reviews financial reports and resolves discrepancies with the appropriate accounting office and assures that all expenditures are properly authorized and documented.
• Prepares studies and reports to ensure cost effectiveness and maintains a close liaison with Fiscal Service resolving any fiscal problems.

• Provides FMS management with assistance in projecting staffing needs through data collection and initial analysis, the execution of their personnel responsibilities (classification, employee relations, performance requirements, upward mobility, recruitment coordination and documentation requests, and processing training requests).
• Responsible for ensuring that all VA OIG, Joint Commission, and CARF standards are met and appropriately incorporated into FMS policy and procedure.
• Develops file manager routines to provide meaningful data for use by station management in evaluating the utilization of their space.

• Supervises four employees in FMS providing technical and administrative supervision to a unit of GS-6, GS-5 and WG-06 employees.
• Ensures that his/her employees conduct themselves in a manner that is compliant with the standards of the Facilities Management Service and the VA.
• Oversee daily, weekly, monthly, and project-by project as necessary to ensure highest possible efficiency of performance. Incumbent shall establish and plan work priorities and deadlines relying on traditional schedules and methods creating new schedules and methods when necessary to achieve applicable goals.
• Oversees the entire Fleet management program at VA SORCC which is approximately 66 vehicles and is a mix of VA-owned and GSA-leased vehicles.
• Gives advice, counsel, and instruction to employees on both work and administrative matters.
• Resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to higher level supervisor or manager effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious cases.
• Carries out Equal Employment Opportunity policies and program activities.
• Assures safety and housekeeping practices are observed; and maintains work reports and records.
• Approves, plans, and establishes overall leave schedules, and provides recommendations for promotion or reassignment of subordinates.

The Environmental Protection Specialist:

• Performs analysis related to cultural resource, historic preservation, tribal consultation, and environmental review requirements, policies and procedures.
• Performs comprehensive technical reviews through working with sponsors in developing Section 106-related compliance documents, Memoranda of Agreement, Programmatic Agreements, and other environmental documents required by NEPA, U.S. Department of Transportation Act, Section 4(f), NHPA, and related laws, orders and regulations.
• Determines the environmental impacts of Federal actions, manages and coordinates stakeholder participation, and proposes necessary mitigation as appropriate.
• Provide consultation, interpretation, and guidance to project sponsors, local officials, and other local, State, and Federal agencies. Coordinate input from SHPOs, Native American tribes, individuals and organizations that are interested in and/or affected by the impact of programs and projects on cultural resources and historic properties.
• Provides expert technical advice, guidance, and recommendations to management, other technical specialists, and customers on complex technical issues.

The ideal candidate independently performs assignments requiring the application of fundamental principles, concepts, techniques, and guidelines relative to environmental protection. Assignments are advanced in difficulty requiring interpretation and adaptation of guidelines to secure results. The employee also participates in and makes contributions to programmatic decisions related to environmental protection requirements.

Responsibilities

• Co-ordinate and execute day to day administrative and legal formalities in accordance with the law
• Ensuring the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with
• Build, develop and maintain partnerships with cluster contacts

Tasks 

• Review board minutes, prepare complex board packs, including agenda, related minutes, agreements and documentation.
• Train, coach and support the team as and where required
• Maintain and review board/filing trackers
• Ensure legal and regulatory compliance
• Ensure prompt follow-up and timely execution of client requests
• A point of contact for daily operations on complex clients
• Coordinate deliverables for junior team members, working closely together with (Assistant) Managers
• Assist with the audit process Attend board and shareholders meetings, preparing related minutes, IQ-EQ service agreements and documentation.
• Review board minutes of more junior team members
• Prepare and review RCS, RBO, EMIR and general documents
• Understand fee agreements and identify out-of-scope services
• Coordinate with 3rd parties and support/remote functions
• Review of bank account opening forms