What skills and experience we're looking forCluster Procurement Manager Job DescriptionJob Title: Cluster Procurement Manager.....
What skills and experience we're looking for
Cluster Procurement Manager Job Description
Job Title: Cluster Procurement Manager
Directly
Reporting to: Senior Executive Business Manager (SEBM)
Indirectly
Reporting to: United Learning Head of Procurement
Responsible for: None
Overall Job Purpose:
As the Cluster Procurement Manager for the West London Cluster, the post-holder will be an integral part of the cluster team assisting with the leadership and management of procurement and providing extensive day to day support to Academy-based staff on procurement and resource matters.
Key responsibilities:
• Key activities will include leading negotiations with suppliers, supplier management, contract development, competitive tendering, market research, spend analysis benchmarking, and contract management.
• The identification and prioritisation of opportunities for savings on all spend categories including aggregating demand across the cluster of schools.
• Ensuring all procurement processes undertaken are compliant with Public Contract Regulations 2015, all relevant legislation, and policies.
• Maintaining the contracts register and contracts database, ensuring that the contracts data informs the overall annual procurement strategy.
• Work closely with internal and external stakeholders to build relationships, understand customer needs, maintain a procurement pipeline requirements/tendering exercises and develop sourcing strategies, exploiting opportunities for collaboration within the cluster.
• Contract manage suppliers within your cluster of schools which includes:
• Review of delivery against contracts and addressing any underperformance by suppliers. Develop and implementing tools to enable effective monitoring.
• To manage the suppliers and develop good relations with key suppliers based on mutual trust, confidence and cooperation in order to deliver effective supply chain solutions.
• Negotiate contracts for goods and services to agree improved terms and conditions with suppliers to enable effective trading, operations and customer/supplier relations.
• Reporting on contractual and procurement performance to colleagues via KPI’s, including savings, benefits, cost avoidance, risk mitigation.
• Managing contract documentation (including variations), keeping accurate records of all contractual obligations.
• Provide professional procurement advice and support schools, ensuring all statutory and regulatory obligations are met and the procurement regulations are strictly applied.
• Work within United Learning’s Procurement Policy and Strategy
• Analyse cluster spend data to determine the categories of spend that require market engagement to deliver cost reductions and savings.
• Identify different procurement options available to the cluster and evaluate the options, including the use of Framework Agreements.
• Provide procurement advice to the cluster.
• Manage the e-procurement portal, using it effectively to manage procurements and contracts.
• Early Market Engagement with suppliers in support of the procurement activity and tender processes.
• Undertake competitive quotes.
• Undertake competitive tenders.
• Undertake PCR 2015 compliant tenders, including keeping up to date with new procurement guidance and regulations.
• Create lessons learned from Procurements to support the delivery of continuous improvement of the procurement function.
• Produce contract documents on completion of the competitive procurement process.
• Attend meetings with suppliers.
Other
• To support the cluster academies by training for and carrying out first aid duties as needed
• To support the school day and students by carrying out lunch duties as required (a lunch break will still be provided)
The job covers multi sites, it is therefore key that the Cluster Procurement Manager can work in a ‘stand-alone’ capacity, with excellent organisational and time management skills. Travel between the schools is required to meet the needs of the role.
This job description is not intended to be all-inclusive and the successful candidate is expected to be flexible and proactive in meeting the needs of each Academy and willingly undertake any further duties required that are commensurate with the role.
This post is subject to an enhanced DBS disclosure and the post holder must be committed to safeguarding the welfare of children.
What the school offers its staff
REWARDS AND BENEFITS
§ 26 days holiday, plus 8 bank holidays
§ Competitive salary
§ At least eight INSET days per year
§ Enhanced contributory local government pension scheme
§ Enhanced occupational sick pay, protecting you and your family
§ Competitive and enhanced maternity, paternity, and adoption benefits
§ Over 250 employee exclusive benefits through our partners Perkbox, including access to wellbeing resources, discounted cinema tickets, holidays and gym memberships, car leasing and Cycle2work schemes
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.