Total 2 job vacancies by Alternative Futures Group

Title: Finance Assistant (Debtors)

Job Purpose

In line with Alternative Futures Group mission, vision and values the job holder will provide effective support to the Financial Accountant. The primary responsibility will be for the smooth running of the sales ledger ensuring all customer/commissioner invoices are processed and settled in a timely manner.

Principal Accountabilities

-Setting up and maintaining sales ledger accounts on to the Finance System
-Efficient and effective processing of customer/commissioner invoices, ensuring the amounts invoiced are correct and maximise the income to AFG.
-Ensuring accurate invoicing and facilitating prompt query resolution.
-Debtor account reconciliations – ensure the balance sheet control accounts are up to date at all times for each customer/commissioner, cash receipts are posted promptly, and all outstanding debts are pursued in accordance with AFG policies and procedures
-Raising sales invoices and credit notes in a timely manner and in line with agreed billing schedules.
-Collecting cash through the production of reminders, statements and through regular contact with customers via telephone, e-mail and letter.
-Ensuring financial and business controls are adhered to.
-Assisting with processing and accurate allocation of receipts.
-Issuing copy invoices/statements when required.
-Assisting with reconciliation of unallocated cash.
-Raising manual invoices and credits.
-Producing debtor reports; provide information to assist with company cash flow forecasts and ensure that processes and procedures are maintained in line with corporate requirements.
-Posting journals to the nominal ledger and correction of mis-postings.
-Compiling and submitting statistical information required by the Government or any other Statutory Body.
-Producing monthly and ad-hoc management information.
-Adhering to the year-end timetable and liaison with the auditors and other business colleagues to assist in the production of statutory accounts.
-Producing working papers to audit standard for the year end external audit.
-Provide cover within the Financial Accounting Team.
-Undertake one-off projects as and when required.
-Any other duties commensurate with this role.

Person Specification - Essential Requirements

Knowledge, Skills and Abilities

-Keenness to learn, absorbs as much relevant knowledge and experience as possible and adapts to change quickly and co-operatively.
-A valued member of the team who provides support to others and contributes to creating an open culture and productive working environment.
-Demonstrates a genuine desire to provide a high-quality service.
-Is able to communicate effectively with customers and colleagues at all levels.
-Able to work confidently with both numerical and other data. Able to input and process data quickly and accurately.
-Ability to interpret and manipulate large amounts of financial data using excel spreadsheets.
-Keenness to make improvements, offering suggestions and taking action to implement changes.

Experience

-Proven experience within a Sales Ledger environment.
-Demonstrate experience of working accurately under pressure within strict deadlines.
-3 years in a financial administration environment.
-Knowledge of Windows based applications.
-Knowledge of SUN systems

Qualifications

-Basic education, literacy and numeracy skills.
-Maths GCSE.

This role is Band I as per our structure.

Proud member of the Disability Confident employer scheme

Alternative Futures Group is the North West’s largest Mental Health and Learning Disability charity.

With a strong track record over 30 years, we work locally in the community and through our Treatment and Recovery Centres to provide a wide range of innovative and bespoke care services.

We have a vision to create a world where people control their lives. Here at AFG, we pride ourselves on helping the people we support to design, develop and ‘own’ the support they receive by planning this with them; we support people to make informed choices and increase their own independence; and we support people to maintain their own health, wellbeing and living environment. These principles are really important to us.

As a ‘values based’ employer, the people that work for us genuinely care about the people they support, and we are seeking likeminded people to join our AFG family. If you are passionate about working in Health and Social Care and have a real desire to make a positive difference to the lives of the people we support then we would love to hear from you.

At AFG we also recognise the contribution and value that our staff make. We would not be able to provide the life changing support that we do without people like you!

In return for your contribution we will support you throughout your career and we provide a wide range of employee benefits, career development and lifestyle support services to ensure that you too feel supported, fulfilled and valued from day one of your employment with us.

Job Purpose

In line with Alternative Futures Group mission, vision and values the job holder will provide effective support to the Treasury Accountant. The primary responsibility will be for the smooth running of the purchase ledger ensuring all supplier invoices are processed and paid in a timely manner.

Principal Accountabilities

· Set up new suppliers on to SUN in accordance with the current procedure.

· Maintenance of the supplier database, reviewing every 6 months and inactivate those not used.

· Processing supplier invoices for payment checking that coding is correct and ensuring approval in line with the Scheme of Reservation and Delegation.

· Filing of supplier invoices.

· Performing the weekly payment run of BACS and cheques.

· Reconcile supplier statements and where necessary chase outstanding invoices, investigate credit balances and liaise with suppliers to resolve any discrepancies.

· Liaising with suppliers regarding invoice queries to ensure prompt payment.

· Preparation of an aged creditor report each month for the Treasury Accountant with an explanation of balances over the target set by the Finance & Performance Committee.

· Identify on a monthly basis any debtor balances held on the purchase ledger with an explanation and relevant action to clear.

· Prepare journals and process when required.

· Prepare consolidated supplier bills into spreadsheets for upload in to the SUN system.

· Analyse the mobile phone bill according to policy and record appropriately.

· Process adhoc payroll payment requests.

· To process any crisis loans to service users and ensure full recovery at the earliest opportunity.

· Create fixed asset records for all capital purchases on the fixed asset register.

· Upload monthly depreciation journal.

· Prepare fixed asset additions file for year end audit.

· Prepare capital addition summary for Treasury Accountant explaining variances against capital plan.

· To process the re-imbursement of house imprests and resident monies on a weekly basis, reconciling the bank balances back to the ledger on a monthly basis.

· Provide cover within the Treasury Team.

· Carry out one off projects as and when required.

· Any other duties commensurate with this role.

Qualifications and Experience

Essentials:

· Basic education, literacy and numeracy.

· Maths GCSE.

· Proven experience within a Purchase Ledger environment.

· Experience of working accurately under pressure within strict deadlines.

· Knowledge of Windows based applications.

Knowledge, Skills and Abilities:

· Keenness to learn. Soaks up as much relevant knowledge and experience as possible. Adapts to change quickly and co-operatively.

· A valued member of the team who provides support to others and contributes to creating an open culture and productive working environment.

· Demonstrates a genuine desire to provide a good service. Is able to communicate effectively with customers and colleagues at all levels.

· Able to work confidently with both numerical and other data. Able to input and process data quickly and accurately.

· Ability to interpret and manipulate large amounts of financial data using excel spreadsheets.

· Keenness to make improvements, offering suggestions and taking action to implement changes.

This role is Band I, as per our structure.
This role is home based, but will require occasional attendance at meetings within the north west, we therefore require applicants to be based in the north west of England.

Proud member of the Disability Confident employer scheme