Overview of the role
The position is a varied role encompassing both the role of administrative assistant, supporting the HR & Operations - Bangalore with the day-to-day of office administration and front-office reception responsibilities. · The administrative assistant/receptionist will report to the Head of Office Operations – Bangalore.
Key responsibilities ·
Managing the front office reception area.
· Ensure reception area is tidy and well maintained
· Greet visitors warmly and make sure they are comfortable
· Answering the incoming calls promptly and connect them to respective people
· Ensure receipt of magazines and newspapers for the office and ensure display of the latest version in the reception as well as removal of the outdated magazines
· Handling and registering mail and/or courier deliveries
· Distribution of incoming faxes and deliveries
· Managing meeting room requests
· Ensuring meeting rooms are kept in a tidy and professional state
· Arranging food for candidates and employees for weekend drives
· Support in the organization of office functions
· Constant touch with WTC for vendor pass and visitor pass on day to day basis.
· Supporting the HR team for weekend drive, sending candidate details to WTC for entry permission
· Managing the Access system and attendance register
· New hire support
· Tour of office for new employees: kitchen, bathrooms, meeting rooms etc.
· Procure ID, Access cards and parking cards for new joiners.
· Order business cards for new joiners and existing employees.
· Provide cupboard keys and starter kit for new joiners.
· Interacting with HDFC/ HSBC BANK manager to send execute order for opening salary account for new employees
· Off-boarding support
· Cancellation of ID, access cards and parking cards upon notification from HR department.
· Vendor management support
· Ordering and storing the Housekeeping & Stationery for the office
· Manage the night Security guard for the office
· Keep a tab of Annual Maintenance contracts for vendors
· Order and placing Fruits for the office on a weekly basis
· Day-to-day tasks to ensure upkeep and maintenance of a professional office space
· Distribution of Sodexo coupons to employees on monthly basis Candidate Attributes
·
Candidate Attributes
·Strong communication skills
· Vendor management skills Skills / Proficiencies required
Skills / Proficiencies required
· Excellent communication, customer service and interpersonal skills
· Excellent working knowledge of MS Office & Computer
· Bright, friendly and outgoing person
· Well presented with a smart appearance
· Proven experience of working in reception or front desk
· A confident and professional telephone manner
· Calm person under pressure
· Reliable
· Tenacity and attention to detail
· Organizational ability
· Fine time management skills
· Job task planning and organizing
What you’ll get -
Professional Development: Grow your career with opportunities within a consultative and professional environment
Flexible Work Schedule: Achieve a healthy work-life balance with our flexible work schedule options, including remote work opportunities and flexible hours
Positive Work Environment: Join a collaborative and inclusive workplace culture where your ideas are valued, diversity is celebrated, and teamwork is encouraged
Community Involvement: Make a positive impact in the community through our volunteer programs, charitable initiatives, and corporate social responsibility efforts
(and more….!)
Our Values
We act with integrity
We are curious about the world
We are stronger together
We seek to empower
We find strength in diversity