Total 9 job vacancies by Hays Specialist Recruitment

Cross Office Support Role - (Secretarial/Office Administration/Reception)
£25K, Open to negotiation DOEStafford, Occasional request to cover reception in Rugeley office.Monday - Friday, 9am - 5pm
Main Tasks/ Responsibilities:

• Reception Duties: Cover reception, process calls, log messages, and handle visitors, especially new clients.
• Client Service: Be considerate towards client needs, providing timely and professional service.
• Post and Email Management: Monitor incoming post, list and receipt cash, and distribute general emails.
• Administrative Support: Undertake clerical duties, maintain reception area tidiness, and provide cover for Rugeley reception.
• Document Preparation: Prepare accurate correspondence and documents swiftly using audiotyping and word processing.
• Filing and Mail: Administer daily filing, manage client files, and prepare mail for dispatch.
• Meeting and Diary Management: Arrange meetings, maintain diaries, and prepare meeting rooms.
• Training and Development: Undertake training, promote self-development, and guide junior staff.
• Confidentiality and Efficiency: Maintain confidentiality, seek economies with office supplies, and adapt to changes in working practices.
• IT and Accounts Knowledge: Understand the firm's IT systems, request training if needed, and follow accounts procedures.

Skills / Attributes

• Accurate audio and copy typing with experience.
• Efficient keyboard skills.
• Proficient in Microsoft Word and Outlook.
• Strong organisational and diary management skills.
• Clear communication and pleasant telephone manner.
• Literate and numerate with neat handwriting.
• Adaptable and able to work in a team.
• Good knowledge of the firm's business and ability to learn new software.

Benefits

• 34 days holiday (This includes 8 days bank holiday, 4 contractual leave days during the Christmas period) Increasing by one day per year to up to 5 years of service.
• 5%, employer contribution, 3% of employee contribution, totalling a combined 8% contribution
• Career development opportunities
• Investments and Savings
• Financial advice/support
• Retail Discount Scheme - vouchers/discounts
• Childcare vouchers

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

A prestigious and innovative company in Stoke-on-Trent is seeking a Temporary Personal Assistant to provide comprehensive support to senior management. This role is a fantastic opportunity to work within a fast-paced and professional environment, offering valuable experience in a supportive and thriving setting.

Your new role

As a Temporary Personal Assistant, you will be instrumental in the smooth operation of the office, providing direct support to the Managing Director. Your duties will include managing schedules, coordinating meetings, handling correspondence, and preparing documents. You will also be responsible for ensuring efficient communication across departments and with external stakeholders.

What you'll need to succeed

• Proven experience as a Personal Assistant or similar administrative role
• Exceptional organisational and time-management skills
• Strong proficiency in MS Office and other administrative software
• Excellent verbal and written communication abilities
• Discretion and confidentiality in handling sensitive information

What you'll get in return

• A competitive hourly rates available
• A dynamic work environment with a chance to develop professional skills
• Flexible working arrangements to accommodate your lifestyle
• A supportive team and management that values your contribution

This is a temporary position for an initial duration of 3 months, with the possibility of extension. If you are a proactive, detail-oriented individual with a passion for excellence in administrative support, we encourage you to apply.
Please submit your application with a CV and cover letter detailing your suitability for the role. We look forward to welcoming you to our team!

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

Hays are pleased to be working with a local housing development company who are looking to appoint a temporary Purchase Ledger clerk on a short-term basis to help with a backlog.

Your new role

Your duties will include:

• Processing invoices
• Matching purchase orders
• Delivery notes
• Statement reconciliation
• General administration

What you'll need to succeed

You will have good communication skills and be a team player who can collaborate with other members of the team. If you have previously worked within the housing/construction sector, and have knowledge of COINS or CIS payments, that would be extremely beneficial, but not essential. You will have worked with ledgers previously and have good time keeping skills working towards tight deadlines.

What you'll get in return

• Parking on site
• Modern offices
• Warm and friendly environment

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

A prestigious and innovative company in Stoke-on-Trent is seeking a Temporary Personal Assistant to provide comprehensive support to senior management. This role is a fantastic opportunity to work within a fast-paced and professional environment, offering valuable experience in a supportive and thriving setting.

Your new role

As a Temporary Personal Assistant, you will be instrumental in the smooth operation of the office, providing direct support to the Managing Director. Your duties will include managing schedules, coordinating meetings, handling correspondence, and preparing documents. You will also be responsible for ensuring efficient communication across departments and with external stakeholders.

What you'll need to succeed

• Proven experience as a Personal Assistant or similar administrative role
• Exceptional organisational and time-management skills
• Strong proficiency in MS Office and other administrative software
• Excellent verbal and written communication abilities
• Discretion and confidentiality in handling sensitive information

What you'll get in return

• A competitive hourly rates available
• A dynamic work environment with a chance to develop professional skills
• Flexible working arrangements to accommodate your lifestyle
• A supportive team and management that values your contribution

This is a temporary position for an initial duration of 3 months, with the possibility of extension. If you are a proactive, detail-oriented individual with a passion for excellence in administrative support, we encourage you to apply.
Please submit your application with a CV and cover letter detailing your suitability for the role. We look forward to welcoming you to our team!

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Are you an organised and dedicated School Administrator looking for a flexible role that fits your schedule? Join our dynamic team in Burton upon Trent and contribute to the smooth operation of our Schools.
Position: School Administrator (Agency Supply) Location: Burton upon Trent Working Days: Monday to Friday (Flexible) Working Hours: Typically, within 08:00 - 16:30 Hourly Rate: £12.82 - £14.50 (Dependent on role and experience)
Key Responsibilities:

• Manage day-to-day administrative tasks with efficiency and accuracy.
• Serve as the first point of contact for students, staff, and visitors.
• Handle correspondence, organise files, and maintain records with confidentiality.
• Coordinate meetings, manage schedules, and support event planning.
• Assist in the preparation of reports and presentations for school management.

Essential Skills:

• Proven experience in school administration or a similar role.
• Proficiency in various school systems such as SIMS (School Information Management System), CPOMS, ParentPay or RM Education.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• A commitment to maintaining high standards of ethics and confidentiality.

Qualifications:

• Relevant administrative experience within an educational setting.
• Familiarity with the latest educational software and database systems.
• A proactive approach to problem-solving and decision-making.

We offer a supportive work environment, opportunities for professional development, and the flexibility to balance work with your personal life. If you are passionate about contributing to the educational journey of students and meet the above criteria, we would love to hear from you.
To Apply: You can apply directly via this ad by clicking 'apply now' or email your CV directly If you have any questions please call Heather on 01782 958 914.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Office Administrator
We are seeking an organised and proactive Office Administrator to join our team. As the first point of contact for clients, you will play a crucial role in ensuring a positive experience. Your responsibilities will include greeting clients, answering phone calls, and handling administrative tasks. If you have experience with client databases, company secretarial duties, and compliance regulations, we'd love to hear from you!
Responsibilities:

• Front of House:
  • Greet clients warmly upon arrival for appointments.
  • Engage with clients who visit with books or questions, directing enquiries to the appropriate accountants.
• Communication:
  • Answer incoming phone calls promptly and professionally.
  • Issue accounts and tax returns after fee processing.
  • Process cash and card payments accurately.
• Database Management:
  • Maintain our client database, ensuring accurate and up-to-date records.
  • Proficiency with Microsoft Outlook is essential.
• Company Secretarial Duties:
  • Understanding the basics of company secretarial responsibilities.
• Administrative Tasks:
  • Scan and process incoming mail efficiently.
  • Organise outgoing mail.
  • Ensure compliance with AML (Anti-Money Laundering) and GDPR (General Data Protection Regulation) regulations.
• General Office Duties:
  • Manage office supplies and keep the records cupboard tidy.
  • Coordinate events and book training courses as needed.

Salary:

• Salary range depends on experience, approximately £25,000 to £26,000 per annum.

If you are detail-oriented, customer-focused, and thrive in a dynamic office environment, we encourage you to apply!

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Hays Education are working with schools across Staffordshire covering the areas of Stafford, Stoke on Trent, Newcastle under Lyme and all the in between, who are looking for School Administrators to join their team on both short and long-term bases.

Your new role

As a School Administrator you will play an integral part in maintaining the vital functions of the school to ensure it runs smoothly. You will have the responsibility to provide administrative support to the whole school, and your duties may include responding to emails, dealing with school meals administration, ordering stationery, paying invoices, printing and photocopying and managing school systems like SIMS.

What you'll need to succeed

• Ideally experience working within a school office
• Working knowledge of systems such as MS Office
• Experience using SIMS system or ability to pick systems up quickly
• Great organisation and communication skills
• An enhanced DBS on the update service or be willing to apply for a new one

What you'll get in return

• Competitive daily rate
• Ideal working hours (school time)
• A dedicate Hays Education consultant to help you out with you career aspirations within the education market
• Access to free online CPD training
• Access to our app
• Up-to-date safeguarding training prior to assignment
• Advice and support on CV writing and interview techniques

In addition to this, we run a Refer-A-Friend Scheme where you can receive £250 in vouchers to spend on the high street for each referral (T&Cs apply).

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Hays Education are working with schools across Staffordshire covering the areas of Stafford, Stoke on Trent, Newcastle under Lyme and all the in between, who are looking for School Administrators to join their team on both short and long-term bases.

Your new role

As a School Administrator you will play an integral part in maintaining the vital functions of the school to ensure it runs smoothly. You will have the responsibility to provide administrative support to the whole school, and your duties may include responding to emails, dealing with school meals administration, ordering stationery, paying invoices, printing and photocopying and managing school systems like SIMS.

What you'll need to succeed

• Ideally experience working within a school office
• Working knowledge of systems such as MS Office
• Experience using SIMS system or ability to pick systems up quickly
• Great organisation and communication skills
• An enhanced DBS on the update service or be willing to apply for a new one

What you'll get in return

• Competitive daily rate
• Ideal working hours (school time)
• A dedicate Hays Education consultant to help you out with you career aspirations within the education market
• Access to free online CPD training
• Access to our app
• Up-to-date safeguarding training prior to assignment
• Advice and support on CV writing and interview techniques

In addition to this, we run a Refer-A-Friend Scheme where you can receive £250 in vouchers to spend on the high street for each referral (T&Cs apply).

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Hays Education are working with schools across Staffordshire covering the areas of Stafford, Stoke on Trent, Newcastle under Lyme and all the in between, who are looking for School Administrators to join their team on both short and long-term bases.

Your new role

As a School Administrator you will play an integral part in maintaining the vital functions of the school to ensure it runs smoothly. You will have the responsibility to provide administrative support to the whole school, and your duties may include responding to emails, dealing with school meals administration, ordering stationery, paying invoices, printing and photocopying and managing school systems like SIMS.

What you'll need to succeed

• Ideally experience working within a school office
• Working knowledge of systems such as MS Office
• Experience using SIMS system or ability to pick systems up quickly
• Great organisation and communication skills
• An enhanced DBS on the update service or be willing to apply for a new one

What you'll get in return

• Competitive daily rate
• Ideal working hours (school time)
• A dedicate Hays Education consultant to help you out with you career aspirations within the education market
• Access to free online CPD training
• Access to our app
• Up-to-date safeguarding training prior to assignment
• Advice and support on CV writing and interview techniques

In addition to this, we run a Refer-A-Friend Scheme where you can receive £250 in vouchers to spend on the high street for each referral (T&Cs apply).

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk