Total 6 health beauty fitness job vacancies in Administrative / Clerical category in Tucson, Arizona

Please ensure you answer all questions and follow all instructions carefully. Error or omissions may impact your rating or result in your losing consideration for the job. The incumbent:

• Receives, assesses, routes, handles incoming and outgoing materials such as routine correspondence, reports, memoranda and other forms of written communication.
• Performs office automation duties such as reports, forms, presentation materials which may include complex graphs, charts, and tabular materials.
• Compiles, organizes, and tracks program data which may include statistical information in support of the organization's program operations.
• Manages the appointment and meeting schedule for the Director of the organizational unit served.
• Receives, refers, and interacts with persons within and outside the immediate organizational unit.
• Performs a wide variety of administrative tasks such as purchasing supplies, equipment and other materials utilizing prescribed purchasing guidelines and procedures.
• Follows-up on and tracks expenditures and ensures prompt payment.

The position performs duties to assist one individual, and in some cases the subordinate staff of that individual, by performing general office work auxiliary to the work of the organization. The position is the principal clerical or administrative support position in the office, operating independently of any other such position in the office. Major duties include, but are no limited to:

• Receives and screens visitors and telephone calls, i.e. identity, purpose of call and relative importance in relation to availability of staff members.
• Escorts/refers callers to proper personnel.
• Where personnel are unavailable takes messages and/or provides information as to availability of the supervisor.
• Provides information within standard office procedure, generally pertaining to any of the duty areas herein described, and within caller's "need to know".
• Receives and reviews incoming correspondence; screens for general information and determines priority or deadline dates.
• Determines what correspondence can be personally answered.
• Incumbent personally responds to routine and nontechnical requests for information such as status of reports, suspense dates for matters requiring compliance, and similar information readily available from the files.
• Forwards remaining requests to supervisor with back-up information, if necessary.
• Reviews documents prepared for signature of or requiring coordination by management for appropriate tone; conformance with regulations, grammar, format, and special policies of the activity; and completeness of information.
• Returns inadequate communications to originator for correction when not in conformance with known policies, or when correspondence regulations have not been followed.
• Uses various functions of several types of office automation systems such as word processing, databases, and graphic software.
• Uses electronic mail to transmit and receive messages. Responsible for proper spelling, grammar, format, and arrangement of materials.
• Reviews and prepares all congressional correspondence received by the organization for necessary action.
• Reads and processes incoming correspondence and material.
• Thoroughly screens material prior to distribution for suspense dates, establishes controls, and follows up on responses which are due.
• Ensures that correspondence is properly routed in a timely manner.
• Compiles information for and prepares a variety of recurring and one-of-a-kind detailed reports and documents using a variety of computer software.
• Ensures that reports are prepared and forwarded within established time-frames.
• Assists supervisor and subordinates in the procedural aspects of expediting the work of the office by explaining reporting requirements, arranging for submission of data to be assembled by incumbent in general reports.
• Guides and assists personnel concerning procedures of preparation of correspondence.
• Reviews outgoing correspondence to insure uniformity and proper format, grammatical correctness, neatness and completeness of content.
• Responsible for proper spelling, grammar, format and arrangement of material.
• Utilizes office automation equipment to prepare correspondence, documents and reports.
• Utilizes computer systems equipped with file management programs, electronic mail, calendar, graphics, spreadsheets, word processing programs and data base management systems.
• Selects appropriate software type to accomplish task and transfers files and data between and among more than one system.
• Prepares standard forms using available software.
• Uses data base programs to input data and perform computations for administrative reports.
• Determines data required and displays desired and inputs appropriate commands to achieve special reports.
• Sends and receives messages via electronic mail.
• Work performed requires the services of a qualified typist.
• Incumbent is an authorized user of the Government Purchase Card. As an authorized user of this card the incumbent is responsible for meeting the standards for documentation and reconciliation of the purchase cards as set forth by VA Handbook 1730.1, Use and Management of Government Purchase Card, dated August 27, 2008.
• Performs other related duties as assigned.

Duties include but are not limited to the following:

• Receive and/or screen telephone calls and visitors for nature of the call or the purpose of the visit and determine the appropriate action as needed.
• Transcribe minutes for meetings and distribute copies of minutes to all appropriate personnel.
• Receive all incoming correspondence to determine which items should be brought to the supervisor's attention or forwarded to other staff for action.
• Utilize a computer to prepare forms, reports, narrative documents that include complex technical terminology.
• Prepare/edit reports, verify accuracy of statements, figures, tables and charts in accordance with facility guidelines.
• Maintain activity calendar (i.e. schedules appointments, conferences, and meetings on own initiative based upon current issues of importance).
• Post and submit for approval, all time and attendance cards.
• Maintain files, including staff competency records, service policies, VA manuals, bulletins, employee actions, equipment requests and general correspondence so that items can readily be located on request.
• Track performance appraisals for all members of Psychology Service, including preparing the annual performance plans.
• Update the Emergency Cascade quarterly or with new staff additions, for Psychology Service.
• Receive, assign, and distribute Consultation requests from other services.
• Assist the Psychology Internship and Post-Doctoral Fellowship Training Directors with the completion of onboarding documents.

• Applies knowledge of management principles, common business practices, administrative regulations, guidelines, and analysis of multiple programs for PM&RS
• The incumbent plays a critical support role in maintaining and coordinating internal review systems and records management to assure both clinical and administrative activities follow agency and accrediting and regulatory requirements.
• Responsible for ensuring compliance with Departmental guidelines involving outside professional activities for remuneration.
• Monitors PM&RS for compliance with the standards of external bodies and accrediting agencies and responds to internal actions for noncompliance with VHA Directive or Medical Center Policy.
• Provides service level reports, completes requests for operational data, and recommends remedial actions as necessary.
• Writes, reviews, and revises policies, as appropriate, coordinates timely responses as required for written formal and informal correspondence on behalf to the PM&RS service line, to include PATSR, VISN Suspense, Congressional and White House Hotline inquiries.
• Provides fund control oversight and budgetary data support duties that require the analytical ability, judgment, discretion, and knowledge of a vast array of programs in the PM&RS Service.
• Provides direct supervision to subordinate administrative personnel within the PMR&RS Service Line.
• Responsible for assuring accurate HR recruitment and on-boarding, labor mapping, supply and equipment procurements, timekeeping, and regularly recurring service line internal cost accounting data is accurate and responses timely.
• Coordinates management of a variety of electronic request platform systems to ensure optimized operational efficiency to include but not limited to: MSS, HR Smart, AIS, OIT, PIV, Work Life Balance, Telework, BioMed, Travel, Education, and Interior Design.
• Broad knowledge of the organizational principles, and practices which govern the way a VA Health Care System conducts business.
• Knowledge of the policies, precedents, goals, objectives, regulations, and
• guidelines of financial management, budget administration, accounts management.
• Knowledge of organizational structure, human resources staffing and utilization, position management, work methods, and related requirements to analyze and advise on managerial approaches and problems.
• Ability to oversee effective utilization of human resources, financial, and logistical resources.
• Serves as the primary Contracting Officer Representative (COR) for VISN 22 and PVAHCS contracts.
• Oversees all acquisition processes within the Service, inclusive of the establishment and administration of contracts and procurement of supplies and equipment.

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Banner Health is honored to be recognized by Becker’s Healthcare as one of the TOP 150 places to work in health care for 2023!  In addition, we recently made Newsweek’s list of America’s Greatest Workplaces 2023 for Diversity.

These recognitions reflect Banner Health's investment in team members' professional development, wellness benefits, and continued education. It highlights our commitment to advocating for diversity in the workplace, promoting work-life balance, and boosting employee engagement.

As the Administrative Assistant you will provide administrative support for a busy Department of Medicine team. Responsibilities will include managing Provider schedules, coordinating meetings, meeting minutes, maintaining calendars, making travel plans, data entry & reporting, procurement and purchasing for department, reimbursements, coordination of communications and correspondence, special projects and other administrative duties needed to support a busy medical department.

Schedule is Monday to Friday 8:00am-4:30pm with flexibility on start times based on business need (may need to come in earlier or stay later if needed and the possibility of a Saturday may be needed on rare occasion as well).

Our ideal candidate has a minimum of 5 years of administrative support experience working with multiple leaders and is a collaborative team player. Proficient and accurate typing and PC skills with advanced MS Office skills in PowerPoint and Excel Outlook and Word. Critical thinking skills and ability to be self-directed, prioritize and multitask in a very busy office is a must. Excellent written, verbal and interpersonal communication skills required to effectively interact with all levels of the organization. Proven ability to exercise a high level of confidentiality, discretion, diplomacy and judgement with sensitive and confidential information.

Experience in a Hospital or Healthcare environment preferred. Experience with QGenda, a healthcare workforce management and scheduling software, a plus!

POSITION SUMMARY
This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.

CORE FUNCTIONS
1. Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.

2. Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor.

3. Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department’s area of responsibility and general knowledge of company policies, practices, and operations.

4. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.

5. May coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.

6. May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.

7. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.

8. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.

9. This position primarily focuses on supporting one supervisor. This position has frequent interaction with, but is not limited to, employees, physicians, patients, visitors, community agencies, vendors, etc.


MINIMUM QUALIFICATIONS
High school diploma/GED or equivalent working knowledge. Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.

Employees working at Banner Behavioral Health Hospital and the Boswell SNF must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. Employees working at Banner MD Anderson on the Banner University Medical Center Phoenix campus must possess a State of Arizona Department of Public Safety Level One Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. This is a requirement of the Whole Family Counseling Program held at this specific facility.

Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins. Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.

PREFERRED QUALIFICATIONS
Associate's degree
Additional related education and/or experience preferred.

EOE/Female/Minority/Disability/Veterans

Our organization supports a drug-free work environment.

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Schedule: Wednesday - Saturday 5:30am to 5:30pm

Hours are not guaranteed/Per Diem/No benefits with this role

Enjoy a flat rate $1/hour weekend shift differential when applicable.

Must be able to complete a 4-week paid training Monday - Friday 8:00am to 5:00pm

Mandatory Holiday rotation. Registering patients with scheduled appointments and patients in the Behavioral Health Pavilion.

Explore and excel. If you’re looking to leverage your abilities to make a real difference – and real change in the health care industry – you belong at Banner Staffing Services.  Apply today.

Patient registration, collecting insurance information, verifying demographics and setting up payment plans/taking payments are the main responsibilities of this role. Hours vary as this is a per diem position - weekends as needed. Customer service, clerical work, and insurance knowledge is helpful.

Banner Staffing Services (BSS) offers Registry/Per Diem opportunities within Banner Health. Registry/Per Diem positions are utilized as needed within our facilities. These positions are great way to start your career with Banner Health. As a BSS team member, you are eligible to apply (at any time) as an internal applicant to any regular opportunities within Banner Health.

As a valued and respected Banner Health team member, you will enjoy:

• Competitive wages
• Paid orientation
• Flexible Schedules (select positions)
• Fewer Shifts Cancelled
• Weekly pay
• 403(b) Pre-tax retirement
• Employee Assistance Program
• Employee wellness program
• Discount Entertainment tickets
• Restaurant/Shopping discounts
• Auto Purchase Plan

Registry/Per Diem positions do not have guaranteed hours and no medical benefits package is offered. Completion of post-offer Occupational Health physical assessment, drug screen and background check (includes; employment, criminal and education) is required.

POSITION SUMMARY

This position is the first point of contact at healthcare facilities and assists patients with the administrative aspect of gaining access to medical treatment. This position is in a hospital-based setting which includes Emergency Dept, Inpatient, Obstetrics, Outpatient, etc. Responsible for in person patient intake and registration, providing superior customer service, accurately identifying, and obtaining authorizations patients’ insurance, verifying eligibility and benefits, generating patient estimates for services rendered, financial counseling, and collecting patient liability. Demonstrates the ability to resolve customer issues and provides excellent customer service.

CORE FUNCTIONS

1. Verifies patient’s demographics and accurately inputs this information into EHR, including documenting the account thoroughly to maximize reimbursement and minimize denials/penalties from the payor(s).

2. Proficiency with multiple services including, but not limited to inpatient, observation, emergency, obstetrics, surgery, imaging. This position may cover services 24/7.

3. Demonstrates a thorough understanding of insurance guidelines for all services. Proficiently verifies, reads, and understands insurance benefits.

4. Demonstrates proficient understanding that this position creates the first impression for our patient's experience with Banner Health. Demonstrates a positive patient experience through interactions and effective communication.

5. Proficient understanding of payer authorization guidelines. Accurately submits timely notification according to insurance guidelines using various systems to reduce/eliminate denials. Consistently meets all registration related key performance indicators as determined by management.

6. Obtains federal/state compliance information, consents and documentation required by the patient’s insurance plan(s). This includes a thorough understanding of accurately completing hospital-based compliance forms required by CMS. Uses multiple computer applications proficiently.

7. Consistently discusses financial liability with the patient(s) and/or families that includes: collection in full of patient liability, assisting patient in applying for Banner Line of Credit, setting up payment plans and/or assisting patient with Banner Financial Assistance policy/application.

8. Provides a variety of patient services and financial services tasks. May be assigned functions such as transporting patients, training new hire employees, recapping daily deposits, posting daily deposits, or conducting other work assignments of the Patient Access Services team.

9. Works independently under regular supervision and follows structured work routines. Works in a high-volume, fast paced, clinical environment which requires to ability to be adaptable, critical thinking, and independent decision making and to prioritize work and ensure appropriateness and timeliness of each patient’s care. Primary external customers include patients and their families, physician office staff and third-party payors.

MINIMUM QUALIFICATIONS

High school diploma/GED is required.

Must have customer service skills or knowledge of patient financial services, financial, collecting services or insurance industry experience processes normally acquired over one or more years of work experience.

Requires the ability to manage multiple tasks simultaneously with minimal supervision and to work both independently and collaboratively in a team environment. Requires strong interpersonal, oral, and written communication skills to effectively interact with a wide range of audiences. Strong knowledge in the use of common office software, word processing, spreadsheet, database software, and typing ability are required.

Employees working at Banner Behavioral Health Hospital or the Whole Health Clinic must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. Employees working at Banner MD Anderson on the Banner University Medical Center Phoenix campus must possess a State of Arizona Department of Public Safety Level One Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. This is a requirement of the Whole Family Counseling Program held at this specific facility.

PREFERRED QUALIFICATIONS

Associate’s degree in Business Management is preferred.

CHAA certification is preferred.

Previous patient access and/or cash collections experience is preferred. Work experience with the Company’s systems and processes is preferred.

Additional related education and/or experience preferred.

EOE/Female/Minority/Disability/Veterans

Our organization supports a drug-free work environment.

Privacy Policy