Total 15 Others level Administrative / Clerical job vacancies in Fforest-fach, , SA5 4AA

Have advanced keyboard skills to be used to provide accurate timely referrals/letters, processing via audio typing. Responsible for accurate filing, both physically and electronically, of patient information in a timely manner. Manage the non NHS work ensuring that this is completed in line with GDPR regulations including e-mails, insurance forms, DWP applications and private letter requests. Deal with telephone queries, using initiative, and judgement on necessary action to be taken, and dealing sensitively with distressed callers. Chasing outstanding pathology and radiology results/reports. Liaise in a professional manner with patients, relatives, carers, colleagues, clinicians, GPs and other professionals. Manage time effectively to ensure that work is completed within timescales. Plan day to day working using initiative to prioritise workload/amend work planning to meet service requirements. Process incoming and outgoing correspondence for the service, ensuring urgent action is taken where appropriate, i.e. abnormal investigation results, urgent referrals. Will be responsible for chronic disease management ensuring that patients on these registers are regularly monitored in line with clinical protocol. Competent use of computer systems for entering and retrieving patient information. Service Management Review and deal with all incoming mail on a daily basis analyse and implement immediate action for urgent matters. Ensure patient notes are kept up to date and relevant correspondence filed. Ask for advice and report any difficulties to an appropriate team member. Service Improvement To ensure that improvements and adjustments agreed to working practices are implemented and taken forward. Suggest improvements found in daily used procedures to aid service delivery. Communications Act as a key point of contact for relevant team. Communicate effectively and establish a good working relationship with a wide range of people, to include GPs and clinical staff, Senior Managers, peers, patients and outside agencies, i.e. Consultants and Hospital Staff. Exercise tact, diplomacy and sympathy when dealing with patients and their relatives. Ensure that any barriers to interpretation are dealt with, for example, checking with medical staff when dictation is unclear. Type confidential, highly sensitive letters, medical reports to a high degree of accuracy and ensure prompt distribution to relevant parties. Keep a record of activity, i.e. diary and personal journal. Confidentiality should be considered at all times in any communication whether written or oral. Attend team meetings when requested to do so. Finance and Resources Responsible for monitoring and maintaining standard office conditions. Reporting of general faults, loose plugs, fused bulbs, and specific office equipment e.g. Dictaphones to the Medical Secretary, or Practice Manager. Personal and People Development and People Management In accordance with organisational policy, plan, prepare and take an active part in the Personal Development Review (PDR) process. With the line manager/medical secretary, formulate a personal development plan, and act on areas of training identified to develop and improve professional knowledge within the role. Record and keep a personal journal of development and training activities undertaken, in preparation for the PDR process. Information Processing Process and file patient correspondence using both physical and electronic systems in compliance with agreed policies and procedures. Take responsibility for all medical records within the department and ensure their safe return to the Medical Records Library and/or relevant Medical Secretary. Maintain confidentiality of information at all times and adhere to the Data Protection and Access to Health Records Acts. Undertake training and effectively use the full range of computer packages available within a GP practice Clinical System. This includes using the hospital patient data base (Myrddin), intranet, e-mail, Microsoft word, Excel, PowerPoint, Oracle (Procurement System). Health, Safety and Security Ensure health and safety standards are maintained, identify possible hazards and inform the line manager if outside own authority. Ensure all relevant work areas are well maintained, neat and tidy and conducive to effective working. Attend mandatory training, ie fire and object handling Quality The post holder should act in compliance and maintain a good understanding of policies, procedures and guidelines across the Practices area of responsibility. Support others effectively during times of change and working with others to overcome problems and tensions as they arise. Ensure typewritten correspondence is of a mailable standard. Ensure that own workload is managed effectively and autonomously to deliver a patient service in a timely manner. Maintain an efficient manual and computerised filing system within the department and ensure compliance with Health Board policies, procedures and guidelines. Encourage efficient use of service resources Ensure post is effectively maintained, using initiative in resolving issues and seeking assistance if necessary Equality and Diversity To ensure that equality and diversity issues are recognized and addressed in accordance with legislation, policies and procedures. Understands and acts in a way that indicates own responsibility to treat others fairly, equally and with respect. Effort and Environmental Filing within medical records. Typing clinical information. May have to pass on contentious information Due to nature of work, VDU in constant use. The above list serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform different tasks as necessitated by the development of this role as the practice develops, and the overall business objectives of the practice change.

Join us as a Personal Assistant

• If you have strong organisational skills and a keen eye for detail, this role could suit your skill set
• You'll provide crucial administrative and organisational support to our Executive Business Leader and management team
• Through engagement with other senior leaders, you’ll be well placed to build your professional network and open yourself up to future career opportunities
• We're offering this role for a period of nine months

What you'll do

As a Personal Assistant, you’ll be providing essential high-quality support to our Executive Business Leader and direct reports. This will include providing information, coordinating activities and communications, effectively interacting with key stakeholders and accurately completing a variety of administrative tasks.

Day-to-day, you’ll be:

• Managing diaries and inboxes, making sure that all emails are actioned
• Organising and monitoring paper and electronic filing systems
• Organising internal and external meetings, as well as travel arrangements
• Screening telephone calls on behalf of the Executive Business Leader
• Processing expenses and invoices

The skills you'll need

To be successful in this role, you’ll need experience of working in a leadership support or business management role. We’ll also be looking for you to have experience of managing diaries and inboxes, along with good attention to detail.

You’ll also demonstrate:

• The ability to analyse and prioritise information, instructions and papers
• Knowledge of Microsoft Word and PowerPoint and the ability to use Excel
• An awareness of the customer business and how it interacts with the rest of the organisation

The Recruitment Co. is urgently recruiting for a an Executive Administrative Assistant to join our clients growing team working in the manufacturing industry based in the Swansea area. Immediate start available!!


Hours of work: Full time, Monday to Friday 30 - 40 hours per week (site based between the hours 8:30am to 5pm)
Salary: £28,000 (pro rata depending on hours required)
Contract: Temp to perm


Responsibilities:


The Assistant will be required to intrinsically support the EA. This is a responsible role and as such portraying a favourable and highly professional impression to all stakeholders is paramount. The assistant will need to support the EPA and their division with efficiency and professionalism. Discretion is absolute. Tasks and responsibilities will be governed by the EPA and may include diary management, complex travel arrangements and expenses, managing correspondence, as well as significant general administration.


Skills Required:

• Excellent written and verbal communication skills. A tactful, assertive, and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority.
• Business experience preferred.
• Excellent attention to detail and takes pride in working to a high standard in routine activities, as much as special projects.
• Numeracy skills.
• Planning, prioritisation, and time management skills.
• Ability to work to deadlines by setting priorities and managing work loads.
• Excellent logistical skills - complex diary management.
• Enthusiasm, creativity, and a proactive problem-solving approach.
• Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.
• An exceptional working knowledge and skills of Microsoft applications (Word, Access, Excel, PowerPoint, and Outlook).
• Practical experience of using databases & spreadsheets.
• Understanding of financial spreadsheets EXCEL
• Discretion in dealing with confidential and sensitive information.
• A confident approach, able to remain calm and handle competing demands under pressure.
• The need for confidentiality is paramount.

Qualifications/ Experience required:

• Minimum of 3 years experience within a senior admin or PA position.
• Driving licence essential.

If you feel you are the right candidate for this role then please submit your CV for immediate response.


CPSwansea

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

This role is posted on behalf of The Recruitment Co., a sister company of Blue Arrow.

The Recruitment Co. is urgently recruiting for a an Executive Administrative Assistant to join our clients growing team working in the manufacturing industry based in the Swansea area. Immediate start available!!

Hours of work: Full time, Monday to Friday 30 - 40 hours per week (site based between the hours 8:30am to 5pm)
Salary: £28,000 (pro rata depending on hours required)
Contract: Temp to perm

Responsibilities:

The Assistant will be required to intrinsically support the EA. This is a responsible role and as such portraying a favourable and highly professional impression to all stakeholders is paramount. The assistant will need to support the EPA and their division with efficiency and professionalism. Discretion is absolute. Tasks and responsibilities will be governed by the EPA and may include diary management, complex travel arrangements and expenses, managing correspondence, as well as significant general administration.

Skills Required:

• Excellent written and verbal communication skills. A tactful, assertive, and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority.
• Business experience preferred.
• Excellent attention to detail and takes pride in working to a high standard in routine activities, as much as special projects.
• Numeracy skills.
• Planning, prioritisation, and time management skills.
• Ability to work to deadlines by setting priorities and managing work loads.
• Excellent logistical skills - complex diary management.
• Enthusiasm, creativity, and a proactive problem-solving approach.
• Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.
• An exceptional working knowledge and skills of Microsoft applications (Word, Access, Excel, PowerPoint, and Outlook).
• Practical experience of using databases & spreadsheets.
• Understanding of financial spreadsheets EXCEL
• Discretion in dealing with confidential and sensitive information.
• A confident approach, able to remain calm and handle competing demands under pressure.
• The need for confidentiality is paramount.

Qualifications/ Experience required:

• Minimum of 3 years experience within a senior admin or PA position.
• Driving licence essential.

If you feel you are the right candidate for this role then please submit your CV for immediate response.

CPSwansea

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

This role is posted on behalf of The Recruitment Co., a sister company of Blue Arrow.

Our client in Medway City Estate is looking for an accounts assistant for their Finance Department on a temporary basis which could lead permanent.

You will be responsible for day to day operations of accounting and other records, particularly having a focus on purchase ledger.

Your duties will include, purchase ledger postings, supplier statement reconciliations, preparation for payment run and generation of remittance advice's. You will also be required to assist in the day-to-day operations of the finance department which will include ad-hoc duties.

About you:
Proficient in Microsoft Office Word / Excel

Ability to manage own workload

Good communication and presentation skills (written and verbal)

Team player

Experience with Exchequer accounting software (desirable)

Hold or working towards an accounting qualification

This is a Monday to Friday 08:30 to 16:45. The role pays £11.44-£12.90ph (depending on experience)

Benefits of joining our Temps team:

* Weekly pay on a Friday - smooth payment process

* Working with committed and highly experienced recruitment consultant

CVs in Word Format

New Appointments Group, Expertly Matching Employers and Jobseekers since 1975. Committed to diversity, equality and opportunity for all. Twitter: @nagforjobs

Role: Business Support Admin

Location: Gloucester

Salary: £15.89 per hour

Full time Monday to Friday 37 hours per week

About the role

Provide administrative support to the Business Support Team Leader. Working with all discipline areas of the ND business to gather in, analyse and share outwards various information. Provide support, analysis and delivery for business improvements as identified during the business planning process

Principal Accountabilities of the role

• Interface with all areas of the ND business to gather and share information
• Ownership and maintenance of ND distribution lists
• Monitor training role compliance within the function, provide monthly analysis to business support team leader, and report production to governance meetings
• Support function with organisational learning, training, condition reports and trend analysis etc.
• Aid in maintenance of internal intranet pages (eNZO)
• Monitor new starters onboarding into ND
• Assist in monitoring ND post training profiles, providing support to the function were necessary
• Use of information management systems (AMS & CDMS), and provide support within the function

Knowledge, Skills and Qualifications

Qualifications and Experience

• Strong academic record including education to A level or equivalent and or proven administrative experience
• Excellent IT skills including MS Office Excel, PowerPoint, and Word - ability to quickly learn new systems/programmes
• Some experience using SAP, however not essential
• Excellent communications skills - communicates in an open, clear, and meaningful manner
• Good organisational skills, attention to detail and accuracy
• Good time management skills and ability to work independently
• Good problem-solving skills and strong interpersonal skills

• Numerically proficient - comfortable with models and calculations

• A flexible approach with the ability to multi-task and work on own initiative
• Strong relationship building and interpersonal skills
• Experience in taking data and useful product/output

Key Competencies

• Collaborative working behaviours, able to work as part of a team
• Ability to develop and maintain effective relationships within own team and in the wider business
• Process development and efficiency/effectiveness improvements
• Insightful personality - sharing a fact-based approach to discussions and decisions
• Positive attitude and behaviour, proactive and flexible approach
• Manages own time and is organised (punctual and reliable), delivering tasks to time and quality constraints

Manpower UK is acting as an Employment Business in relation to this vacancy.

Our Public Sector Client is looking for a temporary worker to join their team as an Admin Officer. This is a currently a temporary role until August 2024 but it is highly likely this will be a temporary ongoing role. The role is 37 hours a week, working around the hours of 8-4/9-5. The pay rate is £11.88 an hour, paid on a weekly basis.

This role is fully on site due to the nature of the role.

This client is hiring for multiple departments, so the duties may vary slightly. Your day to day duties may include:

• opening mail
• sorting and filing mail
• Scanning documents
• taking mail to the correct department
• data entry on Microsoft office (word, excel) and in house systems
• updating on case progress
• using Microsoft Outlook to correspond with people internally and externally

Please note you will be required to carry out manual handling tasks - lifting and carrying box files etc. The ideal candidate for this role will have at least 12 months of admin experience.

If you are successful, the role is subject to a Standard DBS check and 3 years referencing history. If you are interested please apply!

PLEASE NOTE THIS ROLE GENERATES A HIGH VOLUME OF APPLICATIONS. If you do not hear back within 7-10 days you have unfortunately been unsuccessful on this occasion.

Our Public Sector Client is looking for a temporary worker to join their team as a Twilight Admin Officer. This is a currently a temporary role until August 2024 but it is highly likely this will be a temporary ongoing role. The role is 30 hours per week (part time). This is a Twilight role, the hours are 4pm - 10pm, Monday to Friday. The pay rate is £12.87 an hour, paid on a weekly basis.

This role is fully on site due to the nature of the role.


This client is hiring for multiple departments, so the duties may vary slightly. Your day to day duties may include:

Opening mail
Sorting and filing mail
Scanning documents
Taking mail to the correct department
Data entry on Microsoft office (word, excel) and in house systems
Updating on case progress
Using Microsoft Outlook to correspond with people internally and externally

Please note you will be required to carry out manual handling tasks - lifting and carrying box files etc. The ideal candidate for this role will have at least 12 months of admin experience.

If you are successful, the role is subject to a Standard DBS check and 3 years referencing history. If you are interested please apply!

PLEASE NOTE, THIS ROLE GENERATES A HIGH VOLUME OF APPLICATIONS. Unfortunately, we are not able to get back to everyone.

Our Public Sector Client is looking for a temporary worker to join their team as an Admin Officer. This is a currently a temporary role until August 2024 but it is highly likely this will be a temporary ongoing role. The role is 37 hours a week. The working hours are 8am - 4pm, due to business needs. The pay rate is £11.88 an hour, paid on a weekly basis.

This role is fully on site due to the nature of the role.

This client is hiring for multiple departments, so the duties may vary slightly. Your day to day duties may include:

• opening mail
• sorting and filing mail
• Scanning documents
• taking mail to the correct department
• data entry on Microsoft office (word, excel) and in house systems
• updating on case progress
• using Microsoft Outlook to correspond with people internally and externally

Please note you will be required to carry out manual handling tasks - lifting and carrying box files etc. The ideal candidate for this role will have at least 12 months of admin experience.

If you are successful, the role is subject to a Standard DBS check and 3 years referencing history. If you are interested please apply!

PLEASE NOTE THIS ROLE GENERATES A HIGH VOLUME OF APPLICATIONS. If you do not hear back within 7-10 days you have unfortunately been unsuccessful on this occasion.

Join us as a Personal Assistant

• If you have strong organisational skills and a keen eye for detail, this role could suit your skill set
• You'll provide crucial administrative and organisational support to a business leader
• Through engagement with other senior leaders, you’ll be well placed to build your professional network and open yourself up to future career opportunities
• We offer a flexible way of working in our teams and this means some of the time you will be working from home along with two to three days per week in our London office.
• We're offering this role for a period of 12 months

What you'll do

As a Personal Assistant, you’ll be providing essential high-quality support to one of our business leaders. This will include providing information, coordinating activities and communications, effectively interacting with key stakeholders and accurately completing a variety of administrative tasks.

Day-to-day, you’ll be:

• Managing diaries and inboxes, making sure that all emails are actioned
• Organising and monitoring paper and electronic filing systems
• Organising internal and external meetings
• Screening telephone calls on behalf of the business leader
• Processing expenses and invoices

The skills you'll need

To be successful in this role, you’ll need experience of working in a leadership support or business management role. We’ll also be looking for you to have experience of managing diaries and inboxes, along with good attention to detail.

You’ll also demonstrate:

• The ability to analyse and prioritise information, instructions and papers
• Knowledge of Microsoft Word and PowerPoint and the ability to use Excel
• An awareness of the customer business and how it interacts with the rest of the organisation

Receptionist/ Accounts Manager/ Secretary

Monday – Friday 35 hours a week

Salary depending on experience

Wide range of duties involved, need to work as part of a team.

Proficient in Microsoft 10, Excel, and willing to learn accounts package.

Day to day office duties, opening mail, filing, updating records, answering phone, dealing with members of the public, helping other members of staff when required.

Drummond Estates is long established business covering a wide range, property management, hydro systems, shooting, sim games, farms, fishing organising open day.

Estate Office is in Muthill, we are a small team led by the Factor.

Our Public Sector Client is looking for a temporary worker to join their team as an Admin Officer to join their Investigation Team. This is a currently a temporary role until September 2024, but it is highly likely this will be a temporary ongoing role. The role is 37 hours a week, working Mon - Fri, 9am - 5pm with a 30-minute lunch break. The role is onsite during the initial 6-8-week training period, but there is an opportunity to work on a hybrid basis one training has been fully completed.

The pay rate is £11.88 an hour, paid on a weekly basis.

This client is hiring for multiple departments, so the duties may vary slightly. Your day-to-day duties may include:

• sorting and filing mail
• scanning documents
• data entry on Microsoft office (word, excel) and in house systems
• updating on case progress
• supporting the Investigations Team
• helping to produce reports and highlight concerns in order to support the investigation
• using Microsoft Outlook to correspond with people internally and externally
• working to deadlines

The ideal candidate for this role will have at least 12 months of admin experience.

If you are successful, the role is subject to a Standard DBS check and 3 years referencing history. If you are interested, please apply! Due to the high volume of applications, we cannot get back to everyone.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

An exciting opportunity exists for an experienced Legal Secretary / Legal PA to join a highly reputable law firm based in Birmingham City Centre to support high profile Partners.

To be considered for the role, you'll require the following essentials:

• Current or recent Legal Secretarial & PA experience
• Experience of audio, digital and copy typing
• Ability to work to multiple tight deadlines and manage time effectively
• Strong attention to detail and accuracy
• Good communication skills both written and verbal

This is a great opportunity to join a top law firm and work with some of the most inspirational Partners within the Midlands, working with some of the best know International brands, alongside the opportunity to develop your career with supportive mentors.

Within this position, you'll also be:

• Working closely with the Senior Associates and Partners, supporting as needed
• Gaining exposure cross a wide range of duties
• End to end Diary Management
• Providing a wide range of secretarial support including typing
• Dealing with enquiries from new and existing clients whilst providing a high level of client care service
• Working on systems to maintain records

Opportunities to join this business at this level do not come up often, with a reputation for developing and supporting people and with an excellent benefits package we don't expect this opportunity to be around for long.

Salary & Working Hours

Salary is £23,000 - £28,000pa depending on experience

Working hours are 35 hours per week, Monday - Friday between 9am - 5pm

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Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support.

Talk Staff Recruitment act as an Employment Agency in relation to this vacancy.

See our website for more details and jobs available - http://www.talkstaff.co.uk/jobs

My Public Sector Client is looking for a temporary worker to join their team as an Admin Officer. This is a temporary role until March 2024. It is highly likely this role will be extended and will be temporary ongoing.

The role is 37 hours a week, working Mon - Fri, 8am - 4pm / 9am - 5pm with a 30 minute lunch break. The pay rate is £11.88 an hour, paid on a weekly basis.

This role is currently hybrid in Birmingham City Centre..

This client is hiring for multiple departments, so the duties may vary slightly. Your day to day duties may include:

• opening mail
• sorting and filing mail
• Scanning documents
• taking mail to the correct department
• data entry on Microsoft office (word, excel) and inhouse systems
• updating on case progress
• using Microsoft Outlook to correspond with people internally and externally

Person Specification

• Maths and English GCSE Grade C or above or Functional Skills level 2
• At least 6 months admin experience
• Experience of Microsoft Office applications
• Able to use Microsoft Teams

Please note you will be required to carry out manual handling tasks - lifting and carrying box files etc.

If you are successful, the role is subject to a Standard DBS check and 3 years referencing history.

If you are interested please apply! Due to the high volume of applications we cannot get back to everyone.

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or a veteran, we encourage you to reach out to us via email at , providing the role's navigation link and your qualifications. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

As mentioned above the role is varied and being part of a small team means the tasks can be shared. Care co-ordination is a fairly new part of the role which continues to evolve, supporting the GPs who are very approachable and helpful.