Total 4 Others level Administrative / Clerical job vacancies in Fleet, GU51 3LA

rook Street are currently recruiting for a Admin Officer to work at Newcastle Crown Court

You will be based in Newcastle and will be responsible for a range of admin duties.

Duties Include but are not limited to-

Dealing with member of the public is essential for this role
Post opening and dispatch
Checking and preparing papers and files
Photocopying
Filing
Creating and updating records on in-house computer system - data inputting
Post holder will be required to work in a flexible way and undertake any other general office admin duties reasonably requested by line Management
Skills Required-

Someone who:

Has fast and accurate data inputting skills, general IT skills as well as good knowledge of Word and Excel
Can identify, prioritise, plan effectively and is target driven and is a good Team player
Can communicate clearly, behave professionally and deliver excellent customer service
5 GCSE's including maths and English or equivalent

Monday - Friday

37 hours per week

Rate of Pay: £11.59 per hour.

This is initially a 4 month assignment however it is highly likely to be extended beyond that initial period. The job is based on a 37 hour week, working Monday to Friday. Location is ideal for public transport. (31/03/25)

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

To provide a comprehensive medical secretarial and administrative service to clinicians and other members of the multi professional team including, where appropriate providing administrative support in the co-ordination of medical staff rotas and leave, responsible for managing mail, telephone calls, face to face and electronic communications from clinical and non-clinical staff, patients, relatives, carers and external agencies, responding where appropriate; prioritising and redirecting or escalating as required to clinicians or line manager to ensure efficiency and effectiveness of service delivery Deal with queries from service users including patients and their representatives, in a manner that is consistent with legislation, policies and procedures whilst demonstrating understanding, empathy and discretion. Deal with complex mail. Establish and maintain an effective system for work related documentation to facilitate the timely processing of responses, information, correspondence and documents etc. Organise and oversee the arrangements for chasing investigation reports and be proactive in the development of administrative services. Be a team player and assist colleagues and cover absences when required, and to undertake any other ad-hoc duties in line with operational and service needs Provide a high quality confidential and comprehensive administrative and secretarial service. Manage the diary and make decisions on behalf of the Manager in prioritising and re-arranging diary commitments. Open and sort incoming emails and other post in a timely manner, and where appropriate, personally prepare and send responses to correspondence. Operate bring forward and reminder systems. Undertake word processing of all documents to a high standard, in an agreed Trust style and using an appropriate referencing system. Utilise advanced level IT skills to create reports, spreadsheets and presentations. Develop and maintain filing systems (electronic and paper) to ensure effective access to relevant information. Prioritise own workload on a day-to-day basis to ensure that deadlines are met. Act as a central point of contact for external and internal callers, making judgements regarding appropriate dissemination of key information. Coordinate administrative arrangements relating to reporting requirements, to include the collation and presentation of documentation, preparing evidence and ensuring information is up to date. Oversee the facilitation and administration of meetings/panels, including: taking formal minutes that are intended for external review eg safeguarding, the production of agendas and coordination

Brook Street is seeking a detail-oriented and proactive Administrative Officer to join the team at Newcastle Law Court. This is an excellent opportunity for someone who thrives in a dynamic environment and is eager to contribute to the smooth operation of a busy court setting.

Role Overview: As an Administrative Officer, you will be an integral part of the court's administrative team, handling a variety of tasks to support daily operations. Your responsibilities will include:

• Engaging with the public effectively and professionally
• Opening and dispatching mail
• Preparing and checking documents and files
• Photocopying and filing
• Data entry and record maintenance on our in-house computer system
• Adapting to various general office duties as requested by line management

Key Requirements: We are looking for a candidate who:

• Possesses fast and accurate data entry skills
• Has strong IT skills, including proficiency in Word and Excel
• Demonstrates excellent organizational skills, with the ability to prioritize and manage tasks effectively
• Communicates clearly and professionally, delivering exceptional customer service
• Holds 5 GCSEs, including Maths and English, or equivalent qualifications

Working Hours and Pay:

• Hours: Monday to Friday, 37 hours per week
• Pay: £11.59 per hour

Contract Details: This role is initially offered as a 12-month assignment with a strong possibility of extension. The position is conveniently located for public transport.

Inclusive Recruitment: Brook Street is committed to supporting diversity and inclusion. We proudly uphold the Armed Forces Covenant and guarantee interviews for veterans or spouses/partners of military personnel who meet the essential criteria for the role. As a Disability Confident Leader with Gold Award status from the Defence Employer Recognition Scheme, we are dedicated to providing equal opportunities for all candidates.

If you identify as a person with a disability or a veteran/spouse/partner of military personnel and meet the essential criteria, please reach out via the Brook Street website to register your interest. We are eager to engage with you and ensure a fair selection process.

To apply or learn more about this opportunity, please visit our website and indicate your interest. We look forward to your application!

To provide a comprehensive medical secretarial and administrative service to clinicians and other members of the multi professional team including, where appropriate providing administrative support in the co-ordination of medical staff rotas and leave, responsible for managing mail, telephone calls, face to face and electronic communications from clinical and non-clinical staff, patients, relatives, carers and external agencies, responding where appropriate; prioritising and redirecting or escalating as required to clinicians or line manager to ensure efficiency and effectiveness of service delivery Deal with queries from service users including patients and their representatives, in a manner that is consistent with legislation, policies and procedures whilst demonstrating understanding, empathy and discretion. Deal with complex mail. Establish and maintain an effective system for work related documentation to facilitate the timely processing of responses, information, correspondence and documents etc. Organise and oversee the arrangements for chasing investigation reports and be proactive in the development of administrative services. Be a team player and assist colleagues and cover absences when required, and to undertake any other ad-hoc duties in line with operational and service needs Provide a high quality confidential and comprehensive administrative and secretarial service. Manage the diary and make decisions on behalf of the Manager in prioritising and re-arranging diary commitments. Open and sort incoming emails and other post in a timely manner, and where appropriate, personally prepare and send responses to correspondence. Operate bring forward and reminder systems. Undertake word processing of all documents to a high standard, in an agreed Trust style and using an appropriate referencing system. Utilise advanced level IT skills to create reports, spreadsheets and presentations. Develop and maintain filing systems (electronic and paper) to ensure effective access to relevant information. Prioritise own workload on a day-to-day basis to ensure that deadlines are met. Act as a central point of contact for external and internal callers, making judgements regarding appropriate dissemination of key information. Coordinate administrative arrangements relating to reporting requirements, to include the collation and presentation of documentation, preparing evidence and ensuring information is up to date. Oversee the facilitation and administration of meetings/panels, including: taking formal minutes that are intended for external review eg safeguarding, the production of agendas and coordination of papers, ensuring that key documents are available within defined timescales. Maintain up to date confidential personal staff files. Please see the attached job description and person specification for more information about this role and working at North East London NHS Foundation Trust. We encourage you to refer closely to this when completing your application. We welcome your application even if you do not meet all the criteria listed in the person specification. Any development needs to help you succeed in the role, can be discussed at the interview stage.