Total 27 Others level Administrative / Clerical job vacancies in Glasgow, G33 6HZ

College of Science & Engineering
James Watt School of Engineering

Learning and Teaching Support Administrative Support Assistant
Vacancy Reference: 158431
Salary: UofG Grade 4, £23,581 - £26,038 per annum

The University of Glasgow has been changing the world for more than 572 years. Today, we are one of the world's top 100 universities and ranked 13th in the world in the Times Higher Education (THE) World Impact Rankings 2023, demonstrating that we are not only one of the best universities in the United Kingdom, but one of the best universities for the world. Our people have always been at the forefront of innovation, and our past achievements inspire our current world changers.

An exciting opportunity has arisen for a Learning and Teaching Support Administrative Assistant to join the James Watt School of Engineering on a permanent basis.

In this role, the successful candidate will act as first point of contact on the School of Engineering’s Teaching Office reception desk providing comprehensive administrative support to the school’s academic and administrative staff as well as to undergraduate and postgraduate Engineering students. The postholder will be responsible for maintaining key systems within the School of Engineering Teaching Office related to teaching and quality assurance.

This post is full time (35 hours per week) and offered on an open ended basis.

Proud member of the Disability Confident employer scheme

a) Receiving Patients b) Receiving and recording requests for home visits c) Assisting patients/other practice members with queries d) Taking messages and ensuring they are passed on to the relevant member of staff e) Dealing with patients' messages and the follow-up of answers f) Answering the telephone and dealing with all queries g) Making new and follow-up appointments on the computer h) Receiving and issuing requests for repeat prescriptions and also pxs on internet i) Filing medical records j) Scanning of all medical correspondence and attaching to patient's computer notes also attaching electronic discharges to medical records. k) Use of the computer for repeat prescriptions, appointments, entering data, scanning etc l) Maintaining records (ensuring that the contents of the records are kept in chronological order, fastened neatly and that the record envelope is kept in good condition m) Dealing with paperwork completed by the Doctor/Nurse n) Use of internal e-mail system for messages o) Ensuring that the reception area is kept tidy and ready for use. p) Making tea or coffee as appropriate q) Dealing with all incoming post following incoming mail protocol r) Making sure that the post is taken on a daily basis. s) Any other job that is required by either the Office Manager, Deputy Manager or Doctors which they may feel are appropriate to your post.

Medical Secretary (Bank) Glasgow Hospital | Secretarial | Bank Contract - AdHoc | £12.01 per hour, depending on experience Working on the bank means you are not contracted to a set number of hours per week but instead work on an ad-hoc basis to suit the needs of the business and your availability. Nuffield Health is here to take care of the nation's wellbeing. But to keep doing the right thing for customers and patients, our colleagues need the right level of support. That's why we're looking for someone who brings a blend of strong administration skills and a passion for exceptional customer care to join us. As a Medical Secretary at our Glasgow Hospital, you'll bring a keen eye for detail, strong secretarial skills and great communication abilities. You're proficient with Microsoft Office, comfortable working with numbers and you're committed to providing our teams with the best level of support. Please note Medical Terminology is essential for this position. As a Medical Secretary, you will: Deliver high-quality administration support Enjoy the satisfaction of providing truly exceptional customer service Be able to prioritise a busy workload Keep calm under pressure and remain professional at all times Helping you feel good. We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. This includes holiday in line with the working time directive, access to our pension scheme and discounted gym membership at £15.00 a month. About Nuffield Health Glasgow Hospital Nuffield Health Glasgow Hospital where we deliver outstanding healthcare with compassion and respect, to promote health and wellbeing for the residents of Glasgow and the surrounding areas. We partner with industry leading consultants to offer a vast array of services for preventing, diagnosing, and treating a wide range of conditions. We have a special focus in the areas of orthopaedics, spinal surgery, ophthalmology, weight loss surgery and cosmetic treatment. We are a not for profit organisation enabling all profits to be reinvested to improve the patient journey. Join Nuffield Health and create the future you want, today. Join Nuffield Health and create the future you want, today. If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role. Please remember to inform your line manager when making your internal application. It starts with you.

College of Social Sciences
School of Law

Personal Assistant to the Head of School
Vacancy Reference: 155352
Salary: UofG Grade 5, £26,038 - £30,505 per annum

The University of Glasgow has been changing the world for more than 572 years. Today, we are one of the world's top 100 universities and ranked 13th in the world in the Times Higher Education (THE) World Impact Rankings 2023, demonstrating that we are not only one of the best universities in the United Kingdom, but one of the best universities for the world. Our people have always been at the forefront of innovation, and our past achievements inspire our current world changers.

An exciting and rare opportunity has arisen for a Personal Assistant to the Head of School to join the School of Law on a permanent basis.

In this role, the successful candidate will deliver a proactive, efficient and flexible range of support services and administrative activities, primarily to the Head of School but also to support other School Executive officers. This will include significant forward planning, interacting with key internal and external contacts, using initiative and judgement to solve problems, acting as the professional representative for the Head of School and proactively and independently managing work in a fast-paced environment.

This post is full time (35 hours per week) and offered on an open ended basis.

Proud member of the Disability Confident employer scheme

Administrator - Multinational Energy Company

Contract: 12-month contract

Location: Glasgow

Working pattern: 3 days in the office per week (Hybrid)

Salary: £115 per day

SRG are working with a Multinational Energy company to help them find an Administrative Assistant to join their busy team. This is an exciting opportunity for an enthusiastic individual with at least 2 years administration experience.

You will carry out all aspects of administration duties, including assisting team members in tasks relating to scheduling regular meetings and record minutes/actions for key project meetings where required. You will work effectively and efficiently to help the project team with preparing documentation, assist with any planning needed and necessary scheduling to ensure these tasks are carried out smoothly.

Key Responsibilities will include:

• You will be responsible for diary management, organising meetings, travel booking, basic slide preparation, sending out communications.
• You will also be responsible for setting up team meetings and sending out team invites.
• You will also be involved in general admin support for the management team and the people development committee.

Candidate Requirements:

• At least 2 years Administration experience
• Experience with Accounts processing/Financial Admin experience
• Strong communication skills both written and verbal and the ability to effectively communicate with people at all levels of the organisation.
• Good IT skills: word, excel, SharePoint and PowerPoint (general O365)
• Good attention to detail
• Candidates who have worked for energy company before and have knowledge of the systems would be advantageous.

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Working hours: 35 hours per week
Interview Date: Week beginning 7th October 2024
Central & Southern Scotland Headquarters, Glasgow is looking to recruit a Divisional Admin Support Person to join their team.
To provide a full range of Administration services to Divisional Operations Manager, Divisional Staff and to provide general administrative duties in support of the functions of the Divisional Headquarters.
Key Responsibilities:

Provide a professional and client focused administration service to support the delivery of the DHQ processes, activities and initiatives.
Manage and respond to general enquiries from other organisation and individuals (telephone, letters, email) and visitors to the Divisional Headquarters.
Arrange meetings and take minutes as required.
Manage the overall divisional diary/calendar.
Conduct financial processes including processing invoices and using the Salvation Army accounting system.
Manage DHQ room bookings, including the provision of any relevant equipment, catering and requested room lay outs.
Maintain both computer databases and hard copy filing systems as required, ensuring that confidential and sensitive information is managed appropriately.
Assist with the administration and organising of DHQ events and initiatives as required.
Provide administrative support to other Salvation Army Churches within our Division as requested.
Undertake any other duties that fall within the scope of the role.

The successful candidate will be able to demonstrate:

Previous experience of working successfully in a similar Admin role within a busy and varied work environment.
Good interpersonal, communication and organisational skills.
Appreciation of and commitment to working within The Salvation Army’s Christian ethos and key values.

In order to complete your application please download and read the job profile and any other attachments.
In the job profile you will find the criteria required for the role please make sure that you address this in your supporting statement as this forms the basis of our shortlisting.
Appointment subject to satisfactory references, proof of right to work in the UK
For details of how to prove your right to work in the UK please click here and please note that we are unable to offer sponsorship.
Please note that any Salvation Army employees who are under notice of redundancy and apply for this position will be given priority consideration.
We reserve the right to close this advert earlier if we feel that we have received sufficient applications.
Promoting equality in the workplace and as a disability confident leader scheme employer, we guarantee to interview all disabled applicants who meet all the minimum essential criteria for the vacancy.

We have a current opportunity for a Personal Assistant on a permanent basis with a specialist Recruitment Agency to recruit for a Personal Assistant to support the Founder and the COO of the business. The position will be based in Glasgow and is full-time office based.

The salary for the role will be £30-£35k DOE and the individual is required to be self-sufficient and highly organised.

The main duties of the role are:

1. Calender & Schedule management - speaking with internal & external stakeholders.

2. Travel Arrangements- ensuring cost-effective and creating detailed itineraries.

3. Communication & Correspondence on behalf of executive team.

4. Meeting Support- preparations, agenda creation, document creation and minutes in some cases.

5. Event Support- on occasion there would be a requirement to attend an event after work that the Executive Team may be a part of.

6. Relationship Management - building positive relationships between stakeholders, clients, board members, senior leaders & employees.

There is a quarterly bonus involved in the role as well that can be discussed in more detail.

For further information about this position please apply.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

Personal Trainer
Glasgow West End Fitness and Wellbeing Centre | Fitness | Permanent contract | Full time |
From £27,888.64 up to £36,612.16 ​OTE, depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Glasgow West End Fitness and Wellbeing Centre, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle

• Be confident about delivering a range of sessions and consultations

• Carry out high-quality inductions, Personal best programmes, group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

• Have the opportunity for further training from the in house Personal Best program, upskilling to Les Mills instructor and group cycle, plus additional CPD opportunities

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £36,612.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Secretary
Glasgow - Full Time

My client is looking for a skilled and experienced Secretary to join their team of fee earners. You will be tasked with delivering thorough administrative/secretarial assistance to enhance the smooth operation of the business.

Being able to prioritise and manage your own workload is crucial.

The successful candidate will enjoy a variety of fantastic benefits such as; an annual bonus, a company pension, medical insurance, an annual clothing allowance and on-site parking!!!

If you would like to apply for this role or would like to discuss in more detail, please contact Claire - claire.mcnally@search.co.uk

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Secretary
Glasgow City Centre

I am currently seeking a highly skilled and experienced Secretary to join my clients team. The chosen candidate will be tasked with delivering thorough secretarial assistance to enhance the smooth operation of the business.

Your tasks will include:

• Typing daily correspondence and creating documents
• Ensuring timely and accurate completion of various documentation and correspondence as per fee earner instructions
• Supporting fee earners with administrative tasks such as organising papers and create itinerary's
• Managing diaries, arranging meeting rooms, tracking responses and preparing schedules for fee earners
• Following up on meetings and scheduling further appointments if needed

Experience with Visual Files would be advantageous.

If you feel you would contribute positively to this role, I would love to hear from you!! To apply, please contact Claire McNally on Claire.mcnally@search.co.uk

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Your new company
A well-known construction company is working with Hays to find a candidate who will join them as an Accounts Payable Assistant. This individual will join on a permanent basis. The position is office based with the offices being based in the East End of Glasgow. Flexible work is available. The hours of work are Monday to Friday 8.00am to 4.30pm. The organisation has on site parking and is served well by public transport.
Your new role
In your new role, you will be reporting directly to Accounts Manager. Your role will entail multiple duties, such as invoice processing in a fast-paced environment. You will also assist with the bank reconciliations, payment runs, mailbox management, reporting for management and general associated finance administration.
What you'll need to succeed
To be successful in this role, you must have had previous experience in a similar position with the ability to come in and hit the ground running. You must also have the ability to communicate clearly with others in both written and verbal formats. The correct individual must also have good attention to detail as this will be required regularly.
What you'll get in return
An opportunity to work within an experienced finance function, a starting salary in the range of £27,000 - £29,000, a generous annual leave entitlement, guidance from an experienced Accounts Manager and flexible working opportunities.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

University Services
People and Organisational Development

People & OD Administrative Assistant
Vacancy Reference: 149348
Salary: UofG Grade 4, £22,681 - £25,138 per annum.

This post is full time (35 hours p/w) and open ended.

The University of Glasgow has been changing the world for more than 573 years, and today we are one of the world's top 100 universities. We are delighted to have recently been awarded Scottish University of the Year by the Times & Sunday Times Good University Guide 2024, demonstrating that we are not only one of the best universities in the United Kingdom, but one of the best universities for the world. Our people have always been at the forefront of innovation, and our past achievements inspire our current world changers.

This is a great opportunity for a People & OD Administrative Assistant to join the University’s People and Organisational Development team.

In this role you will provide administrative support to a busy People & OD Shared Services team and be the first point of contact for all enquiries using our electronic helpdesk functionality, including contractual changes for members of staff.

Apply online at:
https://my.corehr.com/pls/uogrecruit/erq_jobspec_version_4.jobspec?p_id=149348

Closing Date: 7 July 2024

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Proud member of the Disability Confident employer scheme

Legal Secretary - Conveyancing

My client is looking for an experienced legal secretary to join their team in Glasgow City Centre. The ideal candidate will provide support to one of their Directors and paralegal with residential and commercial property matters. They should possess practical experience in handling property transactions within the Scottish legal system, as well as proficiency in MS Office and legal case management systems.

Previous experience in commercial/residential matters is fundamental. This is such an exciting opportunity for someone who is looking for career growth!

If you would like to apply or find out more, please reach out to Claire McNally - claire.mcnally@search.co.uk

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Care Support Worker (Personal Assistant)

Location: Glasgow wide.
Salary: £12 per hour.
Contract: Sessional / Bank. Shift Patterns vary. Can include day, backshift, overnight support and weekends.

Are you interested in working for an award-winning social care charity?

Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can guarantee is that you will be supporting someone with a learning disability to achieve their goals and outcomes - whatever they may be!

Each person we support has different support needs, so your role as Support Worker may include assisting them with various aspects of personal care, moving and handling or positive behavioural support whilst expanding their social networks and connections.

ENABLE Scotland creates a bespoke team around every individual we support, and our team of Personal Assistants work collaboratively to ensure the safety, wellbeing and aspirations of the people we support are met.

The Best in You Brings Out the Best in Me

The people we support have many varied interests and hobbies and have many of the same dreams and aspirations as we do; they just too often do not get the opportunity to experience these same opportunities. A career with Enable is as rewarding as it is diverse, Personal Assistants at their best have the potential to truly bring out the best in the people we support.

About You

If you think you share the same interests and have the commitment, dedication, and above all, desire to support people to get the most out of life; then please apply now!

Enable needs you and your values to help us create an equal society for every person who has a learning disability.

You don't need experience in care to start your social care career with Enable. We recruit people based on their values and transferrable skills. Wherever your journey has taken you up until now, join us, and together we will forge a new path in what could potentially be the most rewarding role you have ever had!

About Us

Enable is a dynamic and vibrant organisation dedicated to improving the lives of people with learning disabilities and we are looking for motivated and driven individuals to join us in ensuring they have the same opportunities as everyone else.

We believe in developing all our staff and we provide an extensive learning programme together with in-house career development opportunities. These include, but are not limited to:

* Person Centred approaches, planning and thinking
* Introduction to autism
* Epilepsy awareness
* Moving and Handling
* Adult support and protection
* Child support and protection
* First Aid
* Positive Behaviour Support

We also have an excellent range of staff benefits on offer including but not limited to:

* Health cash plans providing a wide range of health benefits to help people cover the cost of their everyday health care.
* Employee Assistance Programme
* Cycle to Work Scheme*
* Season Ticket Loans*

Starting a career with Enable is the first step towards making a real difference in our award-winning charity's mission to help create an equal society for every person who has a learning disability.

Enable is an equal opportunities employer and our recruitment, selection and assessment process is based entirely on values, skills and competencies required of the specific roles.

Note: The successful applicant will be required to register with the Scottish Social Services Council (SSSC) within 6 months of their start date.

*terms & conditions apply

University of Glasgow
College of Science and Engineering
James Watt School of Engineering

Learning & Teaching Support Administrative Assistant
Vacancy Reference: 146228
Grade/Pay Scale: UofG Grade 4, £22,681 - £25,138 per annum (pro rata)

The University of Glasgow has been changing the world for more than 572 years. Today, we are one of the world's top 100 universities and ranked 13th in the world in the Times Higher Education (THE) World Impact Rankings 2023, demonstrating that we are not only one of the best universities in the United Kingdom, but one of the best universities for the world. Our people have always been at the forefront of innovation, and our past achievements inspire our current world changers.

A fantastic opportunity has arisen for a Learning and Teaching Support Administrative Assistant to work within the James Watt School of Engineering.

In this role, the postholder will act as first point of contact on the School of Engineering’s Teaching Office reception desk providing comprehensive administrative support to the school’s academic and administrative staff as well as to undergraduate and postgraduate Engineering students.

In addition, you will be responsible for maintaining key systems within the School of Engineering Teaching Office related to teaching and quality assurance.

This post is full time (35 hours per week) and offered on an open ended basis (permanent).

Proud member of the Disability Confident employer scheme