Total 51 Others level Administrative / Clerical job vacancies in Lincoln, Lincolnshire, NG34 9JH

Your new company

My client is a well established engineering company that has been providing their skills internationally for over 40 years. My client is a market leader in their sector, providing tailored solutions that help clients achieve their production and operational goals.

Your new role

My client is recruiting for:

• Permanent Purchase Ledger Clerk
• Temporary Purchase Ledger Clerk

Your responsibilities will consist of:

• Match supplier invoices with purchase orders and investigate discrepancies
• Enter supplier invoices into Access and ensure that they are processed in line with Company policies and limits.
• Jointly manage the payment run for designated areas of the Company.
• Process employee expenses for the area/s that you are responsible for.
• Reconcile supplier statements and review month-end unmatched orders.
• Supporting operations in the ordering process
• Set-up new suppliers in line with current procedures.
• Work collaboratively with other members of the team and provide cover for annual leave.

What you'll need to succeed

• Possess experience and good working knowledge of Excel.
• Be able to demonstrate accurate data entry skills.
• Possess the ability to work as part of a team and alone.
• Possess a proven ability to organise and prioritise your own workload to achieve deadlines.
• Be proactive in your approach, have a 'can do' attitude, and be willing to learn new skills.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

What should you do next? Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!

What should you do next? Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution.

We are seeking an Administration clerk to join our hardworking and friendly team. Main duties: Maintain quality data in electronic and hard copy Patient record summarisation. Monitoring and administration on all incoming correspondence via electronic and postal means Scanning and attaching documentation as per Information Governance and Practice policies. Copy and extraction of patient data and safe transfer of medical records for external organisations and transfer of medical practice Support the practice teams in performance and audit - Quality and Outcomes framework, enhanced services, health promotion, searches. Support the reception team. Assist in the occasion shift for the out of hours rota evening or weekend. Assist with IT issues Assist in responsibilities of maintaining regulations for Information Governance, Health & Safety and Fire.

What should you do next? Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!

What should you do next? Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!

What should you do next? Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!!!

What should you do next? Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. your NHS needs you!

To support the uploading and inputting of data to databases/spread sheets and electronic patient record. This will include the Essential Care Indicator (ECI) data, updating Referral to Treatment (RTT) spread sheet and other clinical documentation as requested. To update the patient administration system for the purpose of extracting, amending, and in-putting data as directed in above. To accurately access the patient administration system and all patients related information as required whilst assessing any risks to patient confidentiality and maintaining confidentiality. To support the provision of general administration duties i.e. copy typing and appointment letters. Assist in requests for faxing, filing, scanning. Assist with internal and external post and sending out clinical documents e.g. appointment letters or other clinical letters. Provide flexible administrative and clerical cover as required to meet the needs of the service.

***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***

LEARNING DISABILITIES SERVICE – CENTRAL HUB, RIVERSIDE LODGE
Permanent Receptionist/ Administrative Assistant Band 2 - 37.5 hours per week.
We have an exciting opportunity for a Permanent Post Band 2 in the Learning Disabilities Service.

The Learning Disabilities Service provides a range of services for people in the West Midlands to assist them in managing their learning disabilities. All our services are provided by teams of clinical professionals and support staff who aim to provide integrated services in ways that best meet the needs of patients and their carers. You must enjoy working within a multi-disciplinary team and have the ability to relate to our service users, carers, parents and members of the public.

This is an exciting opportunity for an individual who relishes a challenge and is keen to demonstrate their skills and abilities in using their own initiative, working in a fast-paced environment. A calm but proactive approach with the ability to multi-task is desirable.

The post holder will assist in the provision of a comprehensive receptionist/administrative service on a day-to-day basis, to accurately input confidential data using a variety of Trust IT systems and the Electronic Patient Record (Rio) and contributing to the efficient and effective running of all administrative and office systems, adhering to Standard Operating Procedures, where appropriate, within the Learning Disabilities Service.
• To assist in the provision of a meet and greet service, to monitor and maintain the reception area, ensuring a polite, efficient and professional introduction is given to all patients, staff and other visitors, maintaining a signing in/out book
• To receive and deal with incoming calls and take the appropriate action, communicating accurate messages.
• To ensure that the reception area remain clean and tidy and always present a good image of the LD service.
• To update the patient administration system for the purpose of extracting, amending, and in-putting data as directed in above.
• To accurately access the patient administration system and all patients related information as required whilst assessing any risks to patient confidentiality and maintaining confidentiality.
• To support the provision of general administration duties i.e. copy typing and appointment letters. Assist in requests for faxing, filing, scanning.
• Assist with internal and external post and sending out clinical documents e.g. appointment letters or other clinical letters.
• Attend admin team / departmental meetings on a regular basis.

Equal Opportunities

Birmingham Community Healthcare NHS Foundation Trust is committed to being an equal opportunities employer and welcomes applicants from people irrespective of age, gender, race and disability.

Be Part of Our Team...

BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.


• To support the uploading and inputting of data to databases/spread sheets and electronic patient record. This will include the Essential Care Indicator (ECI) data, updating Referral to Treatment (RTT) spread sheet and other clinical documentation as requested.
• To update the patient administration system for the purpose of extracting, amending, and in-putting data as directed in above.
• To accurately access the patient administration system and all patients related information as required whilst assessing any risks to patient confidentiality and maintaining confidentiality.
• To support the provision of general administration duties i.e. copy typing and appointment letters.
• Assist in requests for faxing, filing, scanning.
• Assist with internal and external post and sending out clinical documents e.g. appointment letters or other clinical letters.
• Provide flexible administrative and clerical cover as required to meet the needs of the service.


This advert closes on Monday 23 Sep 2024

To support the implementation of the Personal Health Budget agenda across the health system, through delivery of efficient and effective programme administrative and data management processes and procedures Respond to queries from service users, stakeholders, clinicians, and managers, escalating where required Undertake detailed financial audits of PHB direct payment packages, investigating and where possible, resolving anomalies and developing reporting processes to enable all audit outcomes to be reported to senior management Where required, work closely with the local authority audit team to undertake joint financial audits, identifying and resolving issues as they arise To support the development, and then maintain, an electronic database for tracking, monitoring and reporting on PHBs, ensuring that all elements of the countywide PHB service can be effectively reported Generate accurate data to enable local, regional and national reporting to be undertaken, completing specified templates every month Accurately inputting into, monitoring and reporting from a range of computerised systems, regularly validating data to ensure accuracy Responsible for ensuring all programme administration is completed efficiently and effectively, ensuring the PHB programme is thoroughly planned. Develop and update relevant project documentation; support the project manager to ensure the project is effectively managed and delivered to agreed deadlines Ensure effective and timely collation and preparation of relevant documentation to support project management and service delivery Support the head and deputy head of PHB programme by attending meetings, forums, training sessions and other service user or stake holder sessions either with or when appropriate, on behalf of the head or deputy head of PHB programme Set up direct payment packages where required Deal with and resolve provider and invoice queries in an efficient and timely manner, escalating to clinical team where appropriate Ensure that all written and verbal complaints, comments and suggestions are dealt with appropriately, resolving where possible and escalating when appropriate Organising meetings and larger events as required

What skills and experience we're looking for

Job Description

Core Purpose

To provide clerical support to the school

Key Tasks and Responsibilities

To be the first point of contact at the school by welcoming pupils, parents and visitors; answering the telephone, dealing with incoming and outgoing mail and other deliveries.

To carry out data input- word processing/spreadsheets.

To carry out filing, photocopying, absence reporting.

To liaise with suppliers of school meals, milk, uniform and stationery, ensuring the school’s requirements are in place.

To assist with the arrangement of routines in school activities such as medical/dental examinations, school photographs, induction evenings etc.

To assist with the general administration of school trips and assist with collecting money from students.

Day to day contact with parents/ carers, staff and external bodies on routine matters.

Other

The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.

The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.

The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.

All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during the course of their work.

What the school offers its staff

At Parish, we value each person as they are, seeing every member of our school family as a precious, unique individual and treating them with dignity. Seeking first to understand through the building of relationships, we live in a community of hope. We aspire to enable each person to be a curious learner, inspired to develop the knowledge and wisdom to make the world a better place. We strive to encourage all to fulfil their God-given potential, having a confidence in transformation for the better.

As a Church of England school, we strive to achieve excellence within a Christian context, based on the firm foundations of shared Christian values. Our ‘Core Four’ values interweave with our school vision to reflect who we are. They are Dignity, Community, Hope and Wisdom. Our inspiring and relevant curriculum based around the ‘Core Four’ encourages independent learning skills which prepare the children for life in the 21st century.

The staff here at Parish work tirelessly to ensure our school’s curriculum and pastoral care unlocks potential and provides pupils, families and staff with the necessary skills they will need to succeed. Progress for all pupils is relentlessly pursued. In addition to the rigorous pursuit of significant achievements across the curriculum, children are encouraged to develop their skills and talents in art, music and sport, and their awareness of equality, fairness and a sense of belonging. The school takes great pride in working at the very heart of the community and welcoming everyone who steps through the doors here at Parish.

Commitment to safeguarding

In line with Keeping Children Safe in Education, please be advised that if shortlisted, we will carry out internet searches to support our commitment to safer recruitment. Please note that the purpose of this is to identify any incidents or issues that have happened, and are publicly available online, which the school might want to explore with applicants at interview. Internet searches will be carried out by someone who is not directly involved in the recruitment process and only relevant information will be shared with the interview panel.

What should you do next? Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!

To produce accurate, high quality correspondence, reports and other documents, many of which are non-routine, as required using digital systems (Microsoft Teams and office packages). To provide a full and efficient secretarial and clerical service to Directors, including dealing with incoming and outgoing mail (both by electronic and postal means). To ensure good communication flows, both internally and externally, on behalf of the Directors. Develop a positive working relationship with Directors and put in place key systems to enable the Directors to have access to all necessary documentation, when working on and off site Handle incoming and outgoing telephone calls in a polite and efficient manner, responding appropriately to callers including Trust staff, system partners, regulators and external organisations, maintaining strict confidentiality at all times. To provide and receive sensitive and sometimes potentially contentious information on behalf of the Executive Team in a courteous manner, maintaining confidentiality at all times. To maintain diaries, to both maximise and ensure most effective use of Directors time, arranging appointments and meetings as necessary and to have the ability to deal with short notice planning and last minute changes. Receiving, prioritising and organising appropriate action/distribution of incoming and outgoing mail (including e-mail) and monitoring and action as appropriate e-mails received by the Directors. Maintain all records, both paper and electronic, in accordance with Trust Records and IG procedures and instituting systems and version control maintenance where required. To provide an efficient and comprehensive administration service for those meetings detailed in this job description, including: preparation and circulation of agendas and supporting documentation and supporting the use of meeting technologies where appropriate. Attending meetings and producing high quality and timely minutes, ensuring all attendees are clear of any actions that arise from these meetings. To organise meetings on behalf of Directors and where required, attend meetings and take minutes. To support the Trusts vision to become paperless and encourage Directors to do the same. Recognise the importance of maintaining strict confidentiality in respect of information regarding patients and staff and adhere to the Data Protection Act. Introduce and implement new policies, systems and procedures in relation to the smooth running of the office. To comply with Health and Safety Policies, reporting all accidents and incidents to the appropriate manager. To undertake mandatory training and participate in the appraisal process and in suggested initiatives for personal development. To assist with the recruitment of and supervise an Apprentice, in accordance with policy, and ensure that they undertake mandatory training and participate in the supervision and appraisal process. To act on behalf of senior staff in their absence by making rapid and accurate assessment of urgent / delicate situations and disseminating or referring for advice to appropriate personnel, as required, in order to ensure deadlines are met. To be responsible for authorising non-pay budgets as delegated by Directors, as per the Trusts purchasing policy, and ensure that all equipment and resources within the department are maintained and work effectively at all times. To monitor sickness and absence and complete Healthroster for Director direct reports, producing reports and statistics as required. Assist the Directors by researching, obtaining and preparing information for the production of reports and other documentation as required. To provide cover in the absence of PA colleagues to ensure continuity of an efficient and effective administrative service to the Executive Team. To recognise the need for flexible working and be willing to undertake extra duties as and when required that are commensurate with the grade and responsibilities of the post, including providing cover for other admin staff within the service.

What should you do next? Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!