Total 31 Others level Administrative / Clerical job vacancies in Shepton Mallet, BA4 4LP

You should be self-motivated, reliable and well organised with excellent communication and interpersonal skills. Be able to demonstrate secretarial experience with appropriate qualifications, be able to work efficiently and methodically with good attention to detail without direct supervision. The post holder should be flexible to the needs of the service with a positive and proactive attitude. The post holder will be required to have excellent communication skills, be able to prioritise workloads effectively with excellent attention to detail. Responsible for the organisation of secretarial support to Consultants, Junior Medical Staff and other clinical staff within the Consultants team i.e. Specialist Nurses. Responsible for the day to day management of the administrative/secretarial team, including supervision of the administrative staff, delegation of tasks and co-ordination of annual leave and undertake appraisals of junior staff. Contribute to a comprehensive efficient and effective administrative and clerical service. Contribute to a consistently high standard of patient care as a member of a multi-disciplinary team. Cover Senior Medical Secretary posts Trust wide as required. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy

The post-holder will provide day to day co-ordination and administration for the Bowel Cancer Screening Programme services. This includes maintaining waiting lists, booking patient appointments, preparing of medical records and a full range of reception duties. A key part of the role will be the use of a number of patient related data bases ICARUS, PAS, Endoweb, E-Record and the Bowel Cancer Screening System. To support the Lead Administrator and the Programme Manager.

We currently have a position available for a floater Ward Clerk.

Working days are not fixed days, Working hours are inclusive of bank Holidays and working one in every Fourth weekend.

Role is for 30 hours , and it is to cover 7am -7pm over 2 long days and one half day. ( Monday to Sunday).

The job purpose will be to act as the front line member for the ward by providing an effective reception service to visitors and staff, promoting a professional image at all times.

To maintain a high level of patient care / customer service on the ward.

To provide administrative support to the nursing staff and members of the multi-disciplinary team.
• To act as a receptionist / first point of contact for all visitors to the ward creating a welcoming, professional image at all times.
• To effectively organise your workload under your own initiative, without the need of supervision.
• To maintain a tidy, welcoming day room area updating leaflet displays / notice boards etc.
• To book transport for patients for discharge through electronic system.
• Answer the telephone for the department and deal with any queries either by providing the correct information or by referring the call on to the appropriate member of staff.
• Take accurate messages when necessary.
• To book ward discharge follow up appointments using the ICS system as requested by the nursing staff.
• Photocopy patient information and other documents as requested.
• Ensure case notes are tracked and processed appropriately.
• To organise and help maintain an efficient reception area / nurses’ station as part of the Productive Ward initiatives.

*Please see the attached Job Description and Person specification for more information on the role requirements and duties.

The RNOH NHS Trust is the largest orthopaedic hospital in the UK and a global leader in our field. We provide a dynamic working environment where we support frontline staff to implement improvements so that we can realise our vision of being a world leading neuro musculoskeletal hospital providing the best patient care and staff experience in the NHS, delivering world leading research, and offering a strong foundation of education, training and career progression. Our dedicated staff come from diverse backgrounds, and our patients benefit from the wide range of experience they bring to the Trust. The RNOH brings unrivalled expertise together in one place allowing us to deliver some of the world’s most complex and innovative care to our patients.

Please see the attached Job Description and Person specification for more information on the role requirements and duties.


This advert closes on Tuesday 5 Nov 2024

Proud member of the Disability Confident employer scheme

An exciting opportunity has arisen for an Orthotics Admin Office Supervisor in the Orthotics Department at the Royal National Orthopaedic Hospital.

The post holder will be responsible for providing supervisor support to the Orthotics Admin team as well as administrative and clerical support to a busy team of Orthotists.

The post-holder will ensure that all service users have a positive experience of the services we provide. We are looking for an independent, enthusiastic and well organised person to join our busy team. You must have strong interpersonal and IT skills. The successful candidate will be based within a small team, providing support for each other and ensuring continuation of service at all times. Multi-tasking and prioritisation is a key feature of the post. Experience of supervising/managing staff, as well as conducting appraisal and working flexibly to cover for absent members of staff is a must.

Duties will include: dealing with frequent telephone enquiries and face-to-face queries, processing referrals and other documents, recording and validating activity on PAS systems, and liaising with internal stakeholders.

Please see the attached job description for more information.

For more details contact Lidiya Zaharieva, Assistant Service Manager via Lidiya.Zaharieva@nhs.net, or Poonam Bhaugeerutty, Service Manager via Poonam.Bhaugeerutty@nhs.net .

This post is 1.0 WTE to cover Monday to Friday and the working hours are between 08:00 - 17:00.

We are looking for an independent, enthusiastic and well organised person to join our busy team. The ideal candidate will have good interpersonal and organising skills, attention to detail, IT skills and ability to communicate across all levels. The successful candidate will be the lead point of support and contact for all orthotics administrators as well as provide support to the clinical teams and ensuring continuation of service at all times.

RNOH Royal National Orthopaedic Hospital NHS Trust (RNOH) is the largest orthopaedic hospital in the UK and a global leader in our field. We provide a dynamic working environment where we support frontline staff to implement improvements so that we can realise our vision of being a world leading neuro-musculoskeletal hospital providing the best patient care and staff experience in the NHS, delivering world leading research, and offering a strong foundation of education, training and career progression. Our dedicated staff come from diverse backgrounds, and our patients benefit from the wide range of experience they bring to the trust. RNOH brings unrivalled expertise together in one place allowing us to deliver some of the world’s most complex and innovative care to our patients. RNOH is rated good by the CQC and covers two sites, one in central London and one in Stanmore - which has recently opened The Stanmore Building, a new, state-of-the-art inpatient facility. For more information, please access the following link:https://www.rnoh.nhs.uk/

This role will primarily be focused on being the office supervisor for the administrative team and well as supporting the Orthotists within the Orthotics Department at the Royal National Orthopaedic Hospital.



Duties will include: completing timely returns on an individual level relating to sickness and absence, performance and as required on behalf of the team, to carry out appraisals and appraisal reviews of A&C / reception staff, to ensure training needs and learning opportunities are acknowledged and supported for the team, tofully utilising clinics, cashing up clinics, managing the Orthotics inbox, recording and validating activity on the PAS systems, and liaising with internal stakeholders. Good understanding of relevant legislation, e.g. Health & Safety, Safeguarding, Data Protection, Confidentiality is desirable. A sound working knowledge of ICS, MediTech and/or C-Scribe is an advantage but not essential.



Please see attached job description for more information about this role.


This advert closes on Tuesday 5 Nov 2024

Proud member of the Disability Confident employer scheme

This role will primarily be focused on being the office supervisor for the administrative team and well as supporting the Orthotists within the Orthotics Department at the Royal National Orthopaedic Hospital. Duties will include:completing timely returns on an individual level relating to sickness and absence, performance and as required on behalf of the team, to carry out appraisals and appraisal reviews of A&C / reception staff, to ensure training needs and learning opportunities are acknowledged and supported for the team, to fully utilising clinics, cashing up clinics, managing the Orthotics inbox, recording and validating activity on the PAS systems, and liaising with internal stakeholders. Good understanding of relevant legislation, e.g. Health & Safety, Safeguarding, Data Protection, Confidentiality is desirable. A sound working knowledge of ICS, MediTech and/or C-Scribe is an advantage but not essential. Please see attached job description for more information about this role.

Please see the attached Job Description and Person specification for more information on the role requirements and duties.

This role will primarily be focused on supporting the Clinical Team within Prosthetic Rehabilitation Unit. Duties will include: typing of correspondence, chasing results, cashing up clinics, managing inbox, fully utilising clinics, recording and validating activity on PAS systems, and liaising with internal stakeholders. Good typing skills/audio essential and medical terminology an advantage. Please see attached job description for more information about this role.

An exciting opportunity has arisen for a Patient Pathway Coordinator/Medical Secretary in the Prosthetic Rehabilitation Unit. You will have the unique opportunity to support and gain experience within the Specialist Service.



The post holder will provide a pivotal administrative service to consultants and their clinical teams. They will work flexibly with the other team members within the Clinical Support Unit and provide a professional, efficient administrative service to patients.The main function of the role will be to coordinate and schedule the patient pathway, from referral to first outpatient appointment, through diagnostics, treatment planning, treatment, and follow-up, highlighting any potential delays in the pathway and ensuring accurate data collection to support the process.

This post is 1.0 WTE to cover between Monday to Friday and the working hours are 9am-5pm.

We are looking for an independent, enthusiastic and well organised person to join our busy team.The role of the Patient Pathway Coordinator is to work closely with clinicians and Service Managers to ensure that the care pathway of all patients is effectively managed.

The ideal candidate will have excellent interpersonal and organising skills, attention to detail, IT skills and ability to communicate across all levels. The successful candidate will be providing support to the clinical teams and ensuring continuation of service at all times.

RNOH Royal National Orthopaedic Hospital NHS Trust (RNOH) is the largest orthopaedic hospital in the UK and a global leader in our field. We provide a dynamic working environment where we support frontline staff to implement improvements so that we can realise our vision of being a world leading neuro-musculoskeletal hospital providing the best patient care and staff experience in the NHS, delivering world leading research, and offering a strong foundation of education, training and career progression. Our dedicated staff come from diverse backgrounds, and our patients benefit from the wide range of experience they bring to the trust. RNOH brings unrivalled expertise together in one place allowing us to deliver some of the world’s most complex and innovative care to our patients. RNOH is rated good by the CQC and covers two sites, one in central London and one in Stanmore - which has recently opened The Stanmore Building, a new, state-of-the-art inpatient facility. For more information, please access the following link:https://www.rnoh.nhs.uk/

This role will primarily be focused on supporting the Clinical Team within Prosthetic Rehabilitation Unit.

Duties will include: typing of correspondence, chasing results, cashing up clinics, managing inbox, fully utilising clinics, recording and validating activity on PAS systems, and liaising with internal stakeholders. Good typing skills/audio essential and medical terminology an advantage.

Please see attached job description for more information about this role.


This advert closes on Friday 25 Oct 2024

Proud member of the Disability Confident employer scheme

UNLOCK YOUR BEST WORK LIFE + make a difference for every patient Are you a strong, detailed, organised and experienced Administrator who can work well on their own and as a part of a team? Are you able to thrive in a fast paced and challenging environment, can you work well under pressure and do you have a keen eye for detail? Are you keen to join an organisation where your work will make a difference to the lives of patients and will leave you feeling more fulfilled? If you have answered yes to any of the above then we could have just the role for you. We are currently looking for an Administrator to work 30 hours a week with our Ophthalmic team at our Shepton Mallet Hospital. What you can expect in return An extensive range of wellbeing and lifestyle benefits Flexible shifts that enable you to work around other commitments The support you need to grow in your role and continue your professional development Increased days of annual leave with years of service

To provide and maintain efficient and effective administrative support to the Ward Sister/ Charge Nurse and multidisciplinary team. Contribute to the delivery of a consistently high standard of patient care as part of the multi-disciplinary team. Ensures case notes, investigations, X-rays and results are available for new admissions, ward rounds and multi-disciplinary team meetings. To ensure that case notes are correctly maintained following departmental guidelines and compliance with legislation (Caldicott Guidelines etc).Ensuring PAS system is up to date and accurate. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first months pay.

To provide an effective and efficient out-patient reception and Appointment Booking Centre and administrative service across the organisation ensuring that a high quality of customer care is delivered. To continue to develop and maintain competencies in all areas of work. Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Main responsibilities: To prep case notes for clinics and ensure they are available in good time. To register patients on Patients Administration System (PAS) ensuring all information required is available. To book follow up and ward discharge appointments. Ensuring that case note tracking is carried out in accordance with the Trusts computerised case note tracking system. Dealing with telephone enquiries and assisting callers to the department. To ensure that good housekeeping and working practices are demonstrated at all times. Assisting with general office duties as requested by the supervisor/Manager. Responsibility for maintaining the repair of case notes and x-rays, in line with the trusts standard of record keeping policy.

Headteacher’s PA and Clerk to Trustees37 Hours per week, term time plus two weeks: 40 weeks per annum. Grade 12 salary £23,515 - £26,502 (FTE £26,421 - £29,777) *Pay award pendingWhitstone School seeks to appoint a dynamic and adaptable Headteacher’s Personal Assistant and Clerk to Trustees. This dual role requires a flexible and enthusiastic individual who will support the Senior Leadership Team and Headteacher in various administrative capacities.The ideal candidate will have strong interpersonal and communication skills, the ability to manage and prioritise a diverse workload, with a professional and positive attitude. Adaptability to the evolving needs of the school is essential.In the role of Clerk, you will be responsible for the administrative and organisational tasks that support the board of Trustees. This includes collaborating with the Chair, Members, Trustees and the Headteacher on governance procedures and statutory duties. The position requires attendance at approximately 13 evening meetings per year.While experience in a school setting is beneficial, it is not required as training will be provided. Whitstone School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject to an enhanced DBS and all relevant pre-employment checks.

To be responsible for delivery in the provision of a high standard of secretarial and administrative services for the Surgery & Cancer Services (Sarcoma/Hip & Knee) consultants and their teams To be responsible for managing the clinical team, through organisation and support, to ensure correspondence is processed in a timely manner To type clinic letters and other clinical or general correspondence from digital audio dictation/proof reading from digital dictation Book all patients appointments working alongside the RTT policy for patients pathways To complete urgent correspondence from and required for multidisciplinary meetings, within locally agreed timescales. Using specialist knowledge of CScribe and Noteon, ensure all dictation is processed within local and national timescales To provide support for internal meetings, including timely production and circulation of agendas and supporting documentation and minute taking. To oversee all outcomes from clinic, making sure patients attendance / Imaging requests and therapy requests have been actioned by the clinical team Manage the postal systems for incoming and outgoing mail Deal with all incoming telephone enquiries and written queries promptly and efficiently, including appointment booking Work as a team with the other medical secretaries/administrators as directed by the Deputy Service Managers/Service Manager to ensure a high quality service is maintained at all times during office hours Undertake appropriate scanning and filing of correspondence, clinic notes, test results, etc, using Note On Monitor study leave, annual leave and sickness levels for all members of the clinical team, reporting as per unit protocol Ensure clinic session change forms are completed as required Maintain patient information on the Patient Administration System To maintain patient medical notes on Note On according to RNOH medical records policy In conjunction with the referral to treatment team ensure consultant waiting lists are regularly validated to avoid exceeding maximum waiting times Provide cover for other administrative/secretarial staff during times of absence as delegated by the Deputy Service Managers/Service Manager Undertake general office duties, including photocopying, faxing, filing and scanning To promote an open and friendly working environment Prioritise day-to-day activities taking into account any specific requirements of the clinical team Ensure complaints investigated in a timely manner and share outcome with the Deputy Service Managers Attend/Complete all mandatory training Participate in the Appraisal process Adhere to all Trust policies and procedures relevant to your position

The post holder will be expected to be a key member of the Materials management team especially concerning clinical stock and placing weekly orders as part of the Materials management methodology as well as other duties such as annual stock takes and inventory management implementation. The post holder will need to demonstrate an understanding of IT systems and preferably have a background in procurement, have the ability to communicate professionally with a wide variety of stakeholders and provide an efficient materials management service to the Trust & the Procurement team.