Total 5 Internship level Administrative / Clerical job vacancies in city of london london ec2v 6dn

- 準備上級要求的每日/每週/每月報告。 （準備有關管理層方向的每日/每週/每月報告。）

-將資料輸入和維護到資料庫中。 （輸入和更新公司交易資料。）

- 規劃和協調行政事務。 （規劃和協調行政事務。）

津貼和福利

• 佣金和獎金
• 彈性的工作時間
• 遠距工作彈性

-Prepare daily/weekly/monthly report required by Superiors. (Menyediakan laporan harian/mingguan/bulanan di atas arahan pihak Pengurusan.)

-Input and maintain data into database. (Menginput dan mengemaskini data urusniaga Syarikat.)

-Plan and coordinate administrative matters. (Merancang dan menyelaras urusan Pentadbiran.)

Perks & Benefits

• Commission and bonus
• Flexible working hours
• Remote work flexibility

The Admin Intern will be responsible for administrative support to the company and will report directly to Admin Leader working as part of our Admin team. 

The purpose of QIMA’s Admin team is to ensure that our teams receive all the organizational and administrative support they need to achieve our QIMA mission.   

RESPONSIBILITIES

• Managing front desk area and daily office inspection
• Management of vendor payment, stationary, office daily consumable
• Support all staff business requirement
• Support on Exit & Entry admin process
• Support on Work Permit/Visa for expat and local employees
• Undertake other tasks assigned by leader.

A/ What you will be doing:

You will be a member of the Finance, Operation, and Compliance team and be responsible for the following tasks:

1/ Administration: (About 60-70% workload)

• Manage office supplies, amenities, catering requests, and service to employees.
• Ensure the office is well organized, clean, and neat.
• Execute the company policies of employee care and benefits (welcome gifts, gifts for life events, gifts for work anniversaries, annual health check-ups, private insurance, parking tickets, etc.).
• Support in organizing teambuilding activities.
• Manage employee attendance and types of leaves as per the company's regulations and do accurate monthly attendance reports for salary payments.
• Be responsible for reception and administrative tasks such as answering phone calls and forwarding them to related people if necessary, receiving and delivering company letters or packages, and supporting company guests…
• Make simple periodical government reports.
• Other low-complexity tasks include supporting other business units with data entry if ever needed.

2/ Finance and accounting: (About 30-40% workload)

• Receive and process accounting documents and payment requests (Up to 15 requests/week).
• Be responsible for reconciling payable and receivable accounts (1 customer - our mother company with 1 invoice/month and 5 key suppliers with about 3 -10 invoices/month).
• Book all accounting entries in the accounting system (e.g., Misa). (Up to 150 entries/month).
• Make monthly tax declarations.
• Other tasks assigned.

Note: Our financial activities are mostly internal; we don’t do business in Vietnam and mostly serve our parent company in Switzerland.