Total 5 Junior Executive level Administrative / Clerical job vacancies in Belfast, , BT2 7BA

The Recruitment Co are currently seeking a Band 3 Administrator to join a large Public Sector body based in Knockbreda.

General Responsibilities

• Employees of the Trust are required to promote and support the mission and vision of the service for which they are responsible and:
• At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner.
• Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them.
• Comply with the Trust's Smoke Free Policy.
• Carry out their duties and responsibilities in compliance with the Health and Safety Policies and Statutory Regulations.
• Adhere to Equality and Good Relations duties throughout the course of their employment.
• Ensure the ongoing confidence of the public in-service provision.
• Maintain high standards of personal accountability.
• Comply with the HPSS Code of Conduct.

This job description is not meant to be definitive and may be amended to meet the changing needs of the department.

Experience / Qualifications / Registration

Four GCSE's including English Language (Grades A-C / 9-4) or equivalent qualification and one years' administrative experience.
OR
NVQ Level 2 in Administration and one year's administrative experience.
OR
A minimum of two year's administrative experience.
Experience of note taking/minute taking duties.
OCR/RSA Stage 2 Text Processing Part 1 &
Word Processing/Typing.
OR
12 months typing experience to include typing of reports, formatting and circulation of correspondence, use of Microsoft packages

We are looking for a Teaching Assistant - Personal Care. This is an exciting opportunity to join Brakenhale School and become an integral member of the Science team. We are an 11 to 18 school situated on the southern side of Bracknell town centre. We are a community school. Our commitment to high standards and outstanding teaching has led us to become the school of choice for families in Bracknell Forest. You will also be joining a terrific team, emphasising the importance of cooperation and teamwork. Your role at our school will be to help one of our students to achieve success in everyday school life, and to assist in day-to-day activities as they are limited in movement.Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive, non-selective and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs with remote / hybrid working opportunities where appropriate. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are ‘Always Learning’. Main responsibilities:To provide in-class support for identified individual studentUnder the direction of the class teacher, to assist in the management of the student through the overt modelling of effective practices to accelerate the student’s progressUnder the direction of the SENCO, to assist with the physical well-being of the studentTo be familiar with the student’s care plan and provide care, encouragement and maintain dignityTo provide support, to include personal care, for the student experiencing physical or medical difficultiesTo assist in the supervision of the student during break and lunchtimesTo provide regular feedback to the class teacher and to the SENCO, and provide data and information to inform Annual Review paperwork (or any other relevant paperwork)To continue personal development in the relevant areas which may include subject knowledge and teaching methodsTo communicate effectively with the parent(s) of students as appropriateWhere appropriate, to communicate and cooperate with persons or bodies outside the schoolTo engage actively in the Performance Management processTo participate in whole school and department professional learning programmes.To be first aid trained, and willing to assist students where necessary.To carry out tasks as reasonably required by the Headteacher. You will need:At least five GCSEs or equivalent, which must include at least a Grade C/4 or equivalent in Maths and English.Minimum Level 3 vocational training / qualification in the care, development and education of children, or relevant and equivalent experienceEvidence of personal commitment to CPDGood literacy and numeracy skillsAppropriate experience of operating in a similar role To assess, manage and deliver pastoral and learning supportKnowledge of using IT systems and packages, in particular Microsoft OfficeAble to use relevant technology and specialist equipment effectivelyExperience of working with vulnerable young people Experience of working in a school’s environmentStrong verbal & written communication skills and an ability to use these to have a positive input on student learning in the classroom & in small groups/1-1Ability to maintain accurate recordsAbility to work within set guidelines and respond to unexpected circumstancesAbility to cope with exposure to emotionally demanding situationsAbility to work effectively as part of a team or as an individualAbility to prioritise workloads and have excellent time management and organisational skillsExcellent interpersonal and communication skillsAbility to establish positive relationships with staff members at all levelsAble to take a whole school perspective on issuesExcellent attention to detailAbility to be self-motivatingResourceful, creative and enthusiasticAbility to remain positive What’s in it for you:Professional development and career progressionGenerous pension schemeAn Employee Assistance ProgrammeGym DiscountsFree eye testsCycle to work schemeGreen car schemeBeing part of a great team and expanding organisation Please download the recruitment pack for further information.Closing date for receipt of applications is Friday 18th October 2024. We reserve the right to appoint before the closing date.We are committed to building an inclusive, diverse workplace where everyone can thrive.If you require any support or adjustments to interact with us, please let us know. Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.

Brook Street (UK) Ltd are recruiting a Personal Assistant for our leading Public Sector client
Education Authority Northern Ireland located in their Belfast Office.

You will be confident in Minute taking and the use of MS Packages such as Excel, Outlook, and Word. You will be proficient in daily use of spreadsheets and databases and will conduct typing and word-processing duties as necessary.

You will be responsible for the provision of diverse, confidential administrative support to the Assistant Director.

You will also be required to work flexibly and collaboratively with other administrative staff within the office, for example in order to provide cover for periods of annual leave or to support the effective management of peaks and troughs in workload.

Key duties and responsibilities are as follows:

• Providing a high quality, confidential administrative support service across a diverse range of areas.
• Diary management including organising and prioritising diary commitments.
• Organising meetings, including collating papers, briefing delegates, greeting and escorting visitors and making cost-effective travel arrangements.
• Minute taking as required, particularly at Programme Boards and other technical meetings.
• Answering and vetting all incoming calls, whenever possible responding to callers directly by providing information or redirecting to an appropriate member of staff.
• Logging, prioritising and tracking all correspondence from arrival - drafting responses where appropriate, redirecting to and following up on responses from other members of staff, updating the Assistant Director and bringing important issues and target dates to his/her attention.
• Typing, compiling and issuing emails, letters, acknowledgements, minutes, memos and reports. Circulating documents on the Assistant Director's behalf. Collating inputs from various sources into a coordinated response.
• Using sources such as the intranet/internet, Hansard or press articles to research information.
• Maintaining records, ensuring that information is recorded, stored, managed and disposed of appropriately and in line with relevant guidance.
• Supporting the Assistant Director in managing his/her relationships with education and business partners at a senior level.
• Any other duties, related to the role, which may arise from time to time.
• In addition to the above, the post-holder will, in accordance with Section 75 of the Northern Ireland Act (1998), be expected to promote Good Relations, Equality of Opportunity and always pay due regard for Equality Legislation .

Essential Criteria

You must have a minimum of five year's experience in a paid capacity of providing administrative support which must include the following:

• Using Microsoft Word for compiling letters and reports;
• Drafting correspondence;
• Diary management;
• Preparation and dissemination of papers for meetings; and
• Maintaining records.

and

(ii) hold a minimum of OCR level 2 Text Processing (with either the Word Processing,

Audio Transcription or Typewriting Intermediate unit) or RSA Stage II Word Processing/Typewriting (parts 1 & 2) or equivalent examination qualification.

• Flexible and adaptable approach to work;
• Ability to use own initiative;
• Ability to work as a member of a team;
• Tact and discretion for dealing with confidential information;
• Ability to manage conflicting deadlines;
• Ability to work under pressure.

You will benefit from

• Full training and induction
• Contribute positively to Education Authority NI`s values and mission statement
• Competitive rates of pay
• Brook Street (UK) Ltd back-office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £15.33 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, email your CV via the `Apply` link.

Are you an experienced administrator with exceptional organisational skills?

Do you want to play a key role in a team where your support will help to benefit the public good and make a real impact on millions of people and businesses in the UK?

We have opportunities to join the Digital Markets Unit at the Competition and Markets Authority (CMA) and contribute to our work to promote greater competition and innovation in digital markets.

About the CMA

We help people, businesses, and the UK economy by promoting competitive markets and tackling unfair behaviour. Our work is wide ranging, ambitious and often new and challenging.

The Digital Markets Unit has been established to promote greater competition and innovation in digital markets, for the benefit of consumers and people. Our work focuses on some of the most important digital markets used by consumers and business in the UK, like online search, social media, app stores and online marketplaces.

What you will do

You will work closely with Digital Markets Unit senior management and provide valuable administrative support.

Your responsibilities will include:

• Providing administrative support to Directors and Senior Directors, including managing inboxes, tracking actions, and prioritising enquiries
• Managing complex and fluid diaries, handling diary clashes and conflicts, and exercising sound judgement in prioritising appointments
• Assisting with expenses and supplier invoicing, including raising purchase orders
• Working closely with other Personal Assistants, Group Administrators and the Business Managers.
• Planning and arranging meetings
• Booking national and international travel and accommodation
• Collating, coordinating, and printing information and meeting papers when required

What you will need

You will need experience of working in an administrative support capacity, including prioritising a busy work schedule and working collegiately in a team-focused environment.

You will also need good written and verbal communication skills, including the ability to communicate effectively with senior leaders and other stakeholders.

Proficiency with a range of Microsoft applications, experience of working under pressure within challenging timeframes, and the ability to use organisational systems and procedures for document management are equally important.

What we can offer you

The CMA is a hugely diverse, rewarding and stimulating place to work – an opportunity to work for the public good and to stretch and develop yourself in doing so. We offer generous benefits, including an excellent pension scheme with an average employer contribution of 27%, at least 25 days leave (increasing to 30 over five years), and generous maternity/paternity leave provision. You can also take advantage of interest-free season ticket loans, a cycle to work scheme, our employee assistance programme, and our extensive flexible working options.

To find out more about this opportunity and about working for the CMA, please click on the APPLY button.

Closing date for applications: 11:55 pm on Monday 10th June 2024.

Like many other organisations, we operate a hybrid working model with a mix of office and home working. We believe this supports us to deliver our best work while allowing the flexibility to maintain balanced and healthy lives.

The CMA are an accredited Disability Confident Employer, and we are an equal opportunities employer, welcoming suitably qualified applicants from all backgrounds.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

About the Role

Base Location: Belfast (Moneyreagh BT23 6BL)

Salary: From £23,775 depending on skills and experience + performance-related bonus + a range of other benefits to support your family, finances and wellbeing.

Working Pattern: Permanent | Full Time

What is the Role?

In this role you will:

- provide a high standard of administrative support within a service environment, ensuring all work is produced in an accurate and timely manner and to a consistently high standard

- help with the effective scheduling of works to field based Engineers, ensuring maximum productivity on a daily basis

- utilise in house IT systems to ensure work orders are progressed and completed effectively

- provide an efficient, courteous and professional approach to all telephone callers

- carry out all associated administrative tasks such as filing and recording messages / controlled documents

What do I need?

To be considered for this role, we would love you to have:

- strong administration skills and experience of working in a busy office environment

- proficiency in Microsoft Office, particularly Outlook, Word and Excel

- excellent organisational and time management skills, in order to meet deadlines

- a friendly and professional attitude and approach to work, capable of being flexible and adaptable

- good verbal and written communication skills

About our Business

SSE is a multinational energy company listed on the FTSE 100, with a vision "to be a leading energy company in a net zero world". Were investing £24bn+ by the end of the decade to help deliver our Net Zero Acceleration Programme.

Part of SSE Plc, Energy Customer Solutions is the Customer facing division - providing energy and low carbon solutions to over 1.3million customers. We have a strong market position with great customer relationships and expert customer teams working in Belfast, Cardiff, Dublin, Perth, and Reading. ​​Energy Customer Solutions is made up of 2 external brands; we operate under the brands SSE Airtricity (Ireland) & SSE Energy Solutions (GB).

SSE Airtricity is Ireland's second largest and fastest growing energy provider, supplying around 800,000 domestic and commercial gas, electricity and home energy services customers in the Republic and Northern Ireland. Around 40% of the electricity SSE Airtricity supplies to its customers on an island basis is generated from renewable sources - the greenest energy supply of any provider on the island and over three times the average on an all-island basis.

We have ambitious targets to help our customers on their journey to Net Zero by increasing the accessibility of green energy solutions through the provision of customer-driven propositions and were a partner to customers and stakeholders as they seek ways to respond to the climate crisis.

Help us power change.

Whats in it for you?

An excellent package with 34 days holiday entitlement (including public holidays), enhanced maternity/paternity leave, discounted healthcare, salary sacrifice car leasing and much more. View our full benefits package on our careers site.

As an equal opportunity employer we encourage diversity and are committed to creating an inclusive environment for all employees. We actively encourage applicants from all protected characteristics and commit to providing any reasonable adjustments required during the application, assessment and upon joining SSE. Search for 'Inclusion & Diversity at SSE to find out more.

Next Steps

All applications should be submitted online, and we'll be back in touch after the vacancy closing date to let you know the outcome.

If you would like to discuss any working differently requirements or adjustments you may require throughout the recruitment and selection process, please contact Andy on 01738 340826.

Before commencing employment with SSE, you'll be required to fully complete our pre-employment screening process consisting of a basic criminal records and credit check.