Total 5 Junior Executive level Administrative / Clerical job vacancies in Exmouth, Devon

What skills and experience we're looking for

You will need to: • Be self-motivated, flexible, and able to multi-task • Have excellent communication skills - be friendly, approachable to parents/carers, staff and pupils • Be able to work calmly and accurately in busy situations • Have good literacy, numeracy and ICT skills • Be capable of operating computer-based admin and finance systems such as Microsoft Office • Be able to work on your own initiative as well as part of a team Previous school experience would be advantageous but not essential.

What the school offers its staff

Dear Applicant, Welcome to Discovery Multi-Academy Trust and thank you for your interest in our vacancy. Our successful Trust was formed in 2016 and is the result of the amalgamation of three primary schools from across the Plymouth area; including Oakwood Primary Academy, Beechwood Primary Academy and Weston Mill Community Primary Academy. We are also fortunate enough to be able to provide an alternative nurture provision, for primary aged children from schools across the city - The Edison Centre. At Discovery MAT our key aim is to ensure that every child is able to thrive and achieve their full potential, through quality learning experiences. We also ensure that our children are safe, secure and happy during their time with us and endeavour to fully prepare them for their secondary school education and beyond. To achieve our vision, we: • Encourage all our children and staff to excel and collaborate with one another, to ensure the best outcomes and progress for all. • Develop joyful learning communities that work together to improve standards and outcomes for our children, as part of a wider community. • Ensure that we remain committed to the following values that underpin the way we work: DEMOCRATIC, INCLUSIVE, EXCELLING, COLLABORATIVE The Trust is committed to specialising in Science, Technology, Engineering and Maths (STEM) education, as part of our vision to be one of the South West's most vibrant collaborative educational establishments. We want to enable every child to learn in a rich, challenging, imaginative and inclusive environment, and STEM helps to make this a reality. Our commitment to achieving these goals for our children begins with the dedication and hard work of our school staff, Local Advisory Board (LAB) and Board of Trustees. Whether you are a support assistant, a new member of the administration team, a class teacher or a senior leader you have an equally important part to play in the success of our MAT. Along with hard work comes a huge amount of fun and massive rewards from working with a fantastic team of staff and children. We are here to nurture, educate and inspire our young people and are fully committed in supporting and developing every member of staff to be the best that they can be. We look forward to being able to welcome you to part of our team!

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

What skills and experience we're looking for

Job Summary

The governors would like to appoint an administrator to support a busy office and take responsibility for some of the school's organisational functions.

This would be the ideal job for a candidate who would like to develop their skills in finance, administration and work in a school environment, term time only.

Responsibilities and Duties

The successful candidate will need to be confident in the following areas:

• Good knowledge of word processing and excel skills and experience of organizing and office online systems.
• Excellent communication and interpersonal skills.
• Ability to organize personnel administrative policies and procedures.
• Understanding of computerized records (SIMS), computer literacy, attention to detail and the ability to be flexible and cope under pressure.
• Knowledge of GDPR.
• Knowledge of setting up and maintaining administration of computer systems.
• Contribute to the other all ethos of the school

Qualifications and Skills

• NVQ II Business and Administration or equivalent qualification.

• GCSE grade A*-C (9-4) or equivalent in Maths and English

• Up to date knowledge of general computer packages and office equipment, eg. Microsoft Office, photocopier, fax, shredder, telephones etc.

What the school offers its staff

• Continuing professional development and training
• Opportunities for collaboration across the Federation
• A welcoming environment, where everyone is valued

Commitment to safeguarding

Our school is committed to safeguarding our pupils and we ensure that all staff within the organisation complete a full DBS and complete vetting and barring procedures.

Your new company
Working for an amazing educational company located in central Plymouth.
This role is full time Monday - Friday standard office hours.
Salary is £23,795 - £24,000 depending on experience.

Your new role

• Assist with the management of the daily operations, including coordinating with various departmental managers to ensure continued operational functionality.
• Assist with administrative tasks relating to building and office security and safety.
• Liaise with staff and external contractors to ensure all office IT and office equipment requirements are met.
• Assist with the implementation of new policies and procedures to improve operations.
• Develop and implement new operational strategies to improve efficiency.
• Collaborate with team members of other departments to resolve operational issues or concerns.
• Assist with the management of external relationships, including third party support teams and partners.
• Assist with the management of delivery schedules.

What you'll need to succeed

• Strong organisational skills and attention to detail
• Excellent communication and interpersonal skills
• The ability to work independently and as part of a team.
• Proficient in Microsoft Office
• Strong problem-solving and analytical skills
• The ability to multitask and handle multiple projects simultaneously.
• Strong time-management skills and the ability to prioritise tasks effectively.
• The ability to work in a fast-paced environment and adapt to change quickly.
  
  

What you'll get in return
Excellent base salary
Central location
Company bonus
Hybrid working
Pension contribution
Holiday allowance

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Working for an amazing educational company located in central Plymouth.This role is full time Monday - Friday standard office hours.Salary is £30,000 - £35,000k depending on experience.

Your new role

• Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager's attention
• Managing diaries and organising meetings and appointments
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the CEO of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Minute taking as and when required
• Occasional travel to other sites locally or abroad as and when needed (all expenses paid)

What you'll need to succeed
Previous experience of a Personal Assistant or Executive Assistant for minimum of 5 years ideally.

What you'll get in return
Great salary
Hybrid working
25 days annual leave plus public holidays (increasing by 1 day per year served up to a maximum of 30)Annual bonus schemePension scheme Reimbursement for eye tests and flu jabs.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

PA to Headteacher

Start date: ASAP until the end of December with view to extension.

Working hours: Monday to Friday, 8am - 4pm

Location: Exeter

Pay: £13.41 per hour

Free parking

Based on-site at location.

DBS check required.

We are looking for PA to provide comprehensive and confidential executive support to the Headteacher of an Academy based in Exeter.

Duties include:

• Proactive management of the Head-teacher's diary and associated logistics to ensure efficient organisation

• Effective and sensitive management of incoming and outgoing communications to/from the Head-teacher's office.

• Representing the Headteacher with school and Trust staff, parents, students, and external agencies, including receiving visitors on behalf of the Headteacher.

• Organising and taking minutes of all meetings led by the Headteacher, including leadership meetings, HR meetings and inter-agency meetings.

• Drafting, preparing and circulating documents on behalf of the Headteacher.

• Being first point of contact for callers and visitors, and for school situations requiring attention from a member of the Leadership Team.

• Administration of student records.

• In consultation with the Headteacher, organising programmes and logistics for external visits to the school, including audits and inspections.

• Responding to Freedom of Information requests made to the school.

• Receiving or acknowledging formal complaints made to the Headteacher, and coordinating or drafting responses, in consultation with the Headteacher and the School Complaints Coordinator. Supporting the Headteacher in any safeguarding matters.

• Liaising with the Clerk to the Governors in preparing for Local Governing Body meetings and in facilitating an effective communication between the Headteacher and the Chair of Governors.

• In consultation with the Leadership Team, coordinating the production of the yearly Staff Handbook and school calendar.

• Supporting the Headteacher in the monitoring of staff performance and appraisal.

• Maintaining confidential electronic and other filing systems linked to the Head-teacher's office.

• Contributing to the organisation and delivery of parent/community events as required.

• Undertaking any other duties or functions which generally support the work of the Headteacher, as required. Where necessary being flexible to respond to requests outside of working hours

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.