Total 1 Junior Executive level Administrative / Clerical job vacancies in Plant 6 - BMCD

This role is responsible for coordinating business activity and providing support for the Vice President of Customer Experience, the Vice President of Global Parts & Accessories, as well as the Vice President of Flite Integration. Reporting directly to the VP of Customer Experience, the Administrative Assistant will support a variety of tasks including the preparation of reports and management of information, planning and coordination of logistics for meetings as well as travel, and facilitation of communication among internal and external stakeholders. 

Roles and Responsibilities: 

• Assist with the development, review and consolidation of reports, spreadsheets, presentations, and finished documents relevant to supervisor's assignment.   

• Update, organize, and coordinate calendar invitations, department meetings, townhalls, committee meetings and events.  Ensure agendas and supplementary meeting materials are coordinated in advance.   

• Assist with administrative aspects of event execution including agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development. Responsible for vendor management and onsite support to ensure a seamless event experience. 

• Champions the employee experience by coordinating employee recognition and celebratory events, team communication, and onboarding/orientation to the department. Assists with department layout, facilities, desk assignments, etc. 

• Assist with travel arrangements including booking of flights, hotels and car reservations, and other documents as required (i.e., visa requirements, immunizations, etc.). 

• Responsible for coordinating departmental registration, apparel, or other requirements for industry trade shows.  

• Coordinates on-visit schedules including coordination of facility and factory tours. 

• Reconcile purchasing card charges and payments.  Completes and submits expense reports. 

• Responsible for purchase order requests and maintenance from creation to payment of invoice utilizing Oracle iProcurement 

• Answers phones when necessary and takes messages or fields/answers questions. Routes inquiries to appropriate parties for resolution as needed. 

• Opens, reads, and prioritizes mail and department documents, initiating return correspondence as appropriate which may include coordination of time sensitive packages requiring expedited shipping. 

• Operates and maintains office equipment (i.e., fax, printer, photocopier, etc.). 

• Responsible for keeping inventory of office and breakroom supplies and placing orders for replenishment as needed. 

• Provides backup administrative support for other functional areas as needed. 

• Contributes to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professional development. 

Required Skills and Abilities: 

• Demonstrated ability to tactfully and effectively communicate (written and verbal) with external and internal stakeholders at all levels of the organization. 

• Strong attention to detail, analytical and organization skills. 

• Demonstrated technical proficiency with Microsoft Office Suite Skills (Outlook, Word, Excel, and PowerPoint) at an intermediate level. 

• Maintains confidentiality in handling materials and sensitive information. 

• Demonstrate ability to act independently, organize workload set priorities, multi-task in a fast-paced environment, and adapt to change. 

Basic Qualifications 

• High School Diploma (or equivalent) 

• 3+ years of administrative support to senior leadership in a corporate setting. 

• Ability and willingness to work overtime on an occasional basis to meet workload demands. 

• Experience arranging complex travel, meetings, and general office organization. 

Preferred Qualifications 

• Associate degree (or higher) 

• 5+ years of administrative experience supporting senior level leadership. 

• Demonstrated technical proficiency with Microsoft Office Suite Skills (Outlook, Word, Excel, and PowerPoint) at an advanced level.