Total 10 Junior Executive level Administrative / Clerical job vacancies in Sunderland, SR5 3XB

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE. To provide administrative support to the Trusts Head of Corporate Affairs and Charity. In addition specific administrative support to: Help manage the day to day running of the Trust charity STS Charity. The Assistant Trust Secretary in relation to management of freedom of information requests and also Foundation Trust membership database management. Other senior managers and functions if required. The successful candidate will have excellent organisational skills. They will be flexible and able to work on their own initiative in resolving problems when they arise and with a consistently high professional approach. Experience of managing diaries and minute taking is essential as is being able to deal with sensitive matters in a discrete and confidential way. The post holder may also be required to cover during periods of annual leave for the Personal Assistant to the Director of Corporate Affairs and Legal.

What's involved with this role:

Temporary Estates & Facilities Admin Assistant

Job Ref: TWFRS 5092915150588

Pay Rate: £12.18 per hour PAYE

Hours per week: 35-37 Monday – Friday, normal working hours

Role Length: This opening assignment is for 1-2 months

City: WASHINGTON

Undertake the support and delivery of duties within the function which contribute to the provision of an excellent service, whilst ensuring the effective use of resources. To support department managers in the delivery of exceptional services to our community and key stakeholders.

Key Responsibilities:

Act as the first point of contact to the Estates and Facilities department, providing a full range of administrative, helpdesk service and clerical support to ensure the effective operation of the department.
Responsible for the provision of an effective diary management service, proactively undertaking regular checks, ensuring electronic diaries are maintained and appropriate actions taken.
Support the Property Manager in the production, monitoring and controlling of the programme monitoring systems operating within the department.
Responsible for the effective coordination of all visits, meetings, appointments and events e.g. transport, accommodation, venues, refreshments, equipment and visual aids, ensuring rooms are set out as required.
Manage the Estates intranet enquiries system and technical database in the administration of recorded repairs and liaise with both internal and external service providers in the delivery and implementation of appropriate problem resolution.
Responsible for defect logging, reviewing, sign-off and liaison with other departments, functions and premises in order to advise on work progression, timescales and delivery.
Undertake duties in relation to the Financial Management System (SAP) including procurement and the administration and monitoring of departmental budgets.
Responsible for the tracking of external invoices and onward payment in the delivery of services within the department ‘projects schedule’ together with the production of monthly reports.
Work effectively with a variety of data and information, producing reports and documentation as required e.g. external audit documentation.
Oversee the department filing system including appropriate storage and disposal of paper based, electronic and confidential documentation appropriately.

Qualifications:

Relevant qualification

Experience:

Experience of working in a busy Estates and Facilities team within a similar role
Experience of managing a Facilities Helpdesk
Experience of dealing with a variety of Estates issues
Experience of raising POs
Strong excel and admin experience is required

Skills & Abilities:

Strong communication skills and a desire to work well within a team
Strong IT skills including Microsoft Office Word, Excel and PowerPoint.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


***Qualification details and any other experience/skills relevant to the role to help support your application (and help us to help you!) – please give full details within your CV document.

Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us directly via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

ALD
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Job Ref: TWFRS 5092915150588


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

Please find the attached Job Description and Person Specification for further information regarding this role.

About the Employer

I am mum to a young man with a learning disability. He is extremely anxious so we are looking for a kind, caring PA to support him to access leisure activities in the community. There is a Dungeons and Dragons evening held locally which he would like to attend, and he also enjoys playing pool and going to the cinema. We are looking for a PA who will help to promote independence, and help to build confidence, while supporting my son to enjoy age appropriate activities.

Employer Disability and Health Conditions

• Cognitive / Learning

The employer's hobbies and interests:

• Cinema
• Playing pool
• Leisure activities.

About the Role

Duties and Responsibilities

• Support and/or prompt the individual to access sporting and leisure activities.

• Assist and encourage socialisation, participating in activities.

• Promote and encourage friendships and independence.

• Develop a good and trusting one to one working relationship.

The individuals needs may vary from day to day and your tasks may reflect this. You could be required to perform other duties as reasonably required.

You have a responsibility as an employee to report all accidents to the employer immediately. You have a duty to report defects and / or hazards which may give rise to an accident. You are to ensure the safety of the individual at all times.

Due to the nature of the work for which you are applying, this post is subject to a satisfactory DBS disclosure (costs will be covered).

Transport Requirement

Car driver preferred but not essential.

Required Skills

• Be honest, reliable, trustworthy and punctual.

• Maintain confidentiality and respect privacy, including the prohibited use of social
media in relation to the job role.

• To be able to work on own initiative.

• Be patient, supportive and caring.

• Have good listening skills and be able to provide non-judgemental emotional
support.

• Be empathetic.

• Previous caring experience is not essential, however you should have a genuine
interest in supporting people with a disability/illness to achieve their goals.

• Flexibility would be an advantage as the hours may be variable.

When you are Required

Dates and times are flexible and can be discussed at interview.

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FURTHER DUTIES OF THE ROLE. To provide a comprehensive and efficient secretarial and administrative service and support with Single Point of Access with the Sunderland Integrated Teams Ensure accurate and timely updating and inputting of patient details, appointments and information into clinical record (EMIS). Support the team through effective performance reporting and data management. Responsible for collating data and producing relevant reports and graphs. Provide analytical data to support research projects, audits and contract information To provide a range of administration and clerical support including those resulting from telephone calls Responsible for processing supplies orders and keeping an accurate record of expenditure

The ICB is responsible for ensuring that high quality and safe health services are accessible to all our communities. It has a wide range of functions including promoting integration of health and care services, improving people's health and wellbeing, and reducing health inequalities. With a £6.6 billion budget and a workforce of 170,000 people across health and care we look after 3.1 million people across the North East and North Cumbria. As well as strategic functions, ICB staff also work at place level with local health and wellbeing boards in each of our 14 local authority areas. These teams also work alongside our 67 primary care networks which are groups of local GP practices, social care teams and other community-based area providers. The ICB works with our Provider Collaborative too, this includes the 11 NHS foundation trusts in the region to deliver our shared priorities. The post holder will provide PA support and business support to staff within other key interdependent functions within the organisation. The key duties required will include: Provision of a comprehensive Personal Assistant and administrative support service to the Director and senior leaders supporting the full range of their work including diary management, organising incoming and outgoing post, dealing with personal and telephone enquiries, typing and composing correspondence, collating responses, minute taking, organising files, photocopying, travel and accommodation arrangements. Co-ordinating meetings and preparing agendas and supporting papers, and taking detailed minutes and distribute minutes as required and undertake any other administrative follow-up actions as required. Inbox management. Please see the attached Job Description in Supporting Documents for more information.

You will be responsible for admin duties including, taking telephone calls, booking appointments, cashing-up clinics, clinical correspondence preparation, and reception cover whilst providing admin duties to the clinical team within the IIU Department and providing cover as part of the wider Theatres administrative team. PLEASE REFER TO ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.

Hours: Full and Part Time to cover 24/7

Working: In pairs during the day and single-handed care overnight

Area: Whitburn

Hourly rate: from age related national minimum wage to £11.10 per hour

Holidays: 5.6 weeks per year




We are looking for a female personal assistant for a 35 year old with a brain injury, to work within a team offering 24/7 support, all year round.

The team of dedicated PAs are to enable this lady to achieve a full and active social life, playing a vital role to promote her independence.

We are hoping for a personal assistant who is fun loving, quirky and with a sense of humour to join the team.

This lady lives in her own property and requires 24 hour continued support with recovery, activities and appointments.

Care is provided on a team rota system in advance so flexibility will be required. However it is important that a slow introduction is established before overnight shifts can be introduced (this will be discussed at interview).

Full Training will be provided

There are no pets

Essential to hold driving licence to transport in mobility car.




If you are unable to complete an application online, you can request one by forwarding your name and address to self.directedsupportteam@southtyneside.gov.uk quoting the reference number you wish to apply for and you will be sent one out in the post. Applications will be forwarded onto the individual service user / employer. CVs will not be accepted.

Please note this vacancy is not employed through South Tyneside Council but through the individual service user.

There is a genuine occupational requirement for the holder of this post to be male/female in accordance with the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014 and Equality Act 2010 schedule 9 paragraphs 1 – 4.




Closing date: This vacancy will close as soon as a suitable candidate is appointed.

At the time of starting their employment, the successful candidate must have permission to work in the U.K.

Proud member of the Disability Confident employer scheme

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FURTHER DUTIES OF THE ROLE. To provide a comprehensive and efficient secretarial and administrative service and support with Single Point of Access with the Sunderland Integrated Teams Ensure accurate and timely updating and inputting of patient details, appointments and information into clinical record (EMIS). Support the team through effective performance reporting and data management. Responsible for collating data and producing relevant reports and graphs. Provide analytical data to support research projects, audits and contract information To provide a range of administration and clerical support including those resulting from telephone calls Responsible for processing supplies orders and keeping an accurate record of expenditure

Please refer to the attached job description for full duties of the role. To provide administrative and typing support to the Paediatric Directorate under the supervision of the Medical Secretary and Admin Manager.