Total 16 Junior Executive level Administrative / Clerical job vacancies in bandar puteri puchong

Responsibilities:

• Able to perform data entry and assist in day-to-day accounts and finance operation; such as general ledger, accounts receivable, accounts payable and credit collections.
• Supporting the management team with financial reports on a timely basis.

Requirements:

• LCCI/Certificate/Diploma in accounting or equivalent.
• Computer literate and familiar with AutoCount accounting software.
• Ability to follow instructions & monitoring general office work flow.
• Required language (s): Bahasa Melayu, Chinese, English.
• Self-motovated, responsible and initiative with positive work attitude.
• Min 1-2 years of working experience.
• Fresh graduates are encouraged to apply.

Job Brief

We are looking for a dynamic and highly motivated Finance & Admin Executive to join our organization. In this role, you will work closely with the external financial administrator to record all the financial transactions of the company, as well as process invoices, purchase orders, and manage payroll (via HR Easily). Your role will also require you to manage the office administration and staff management. To ensure success as a Finance & Admin Executive, you should be versetile, dynamic and team driven. 

Responsibility :

• Processing invoices, work orders, supplier invoices, purchase orders, expenses claims, account payments, and payroll.
• Assisting the financial management team with credit control processes,
  vendor management, budget planning, and expense analysis.
• Maintaining a digital record of all financial transactions, documents, and
  supplier information.
• Coordinating daily financial and office tasks.
• Maintaining an organized and comfortable office environment, ordering
  office supplies, and updating inventory.
• Managing changes of staff members & financial information if needed.
• Compiling financial data to prepare monthly revenue reports and ensuring that client accounts are accurate and up to date.

Requirements :

• A minimum of 2 years’ experience working as a financial admin
  executive, office administer, admin & HR executive or similar role.
• Ability to use Microsoft Office (Excel and Word a must). Knowledge in using financial and HR software an added advantage.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.
• A bachelor's degree in finance, business administration, or a similar field.(diploma or degree in any other field with similar working experience are encouraged to apply)

Benefits :

• Remuneration based on experience and skills.
• Company equipment provided -  handphone and laptop
• Annual, Sick & Compassionate leaves.
• EPF & SOSCO Contribution
• Medical reimbursement benefits
• 5 Working Days (with allowance for working on weekends)
• Parking allowance / Basement Parking
• Meal Allowance – For Events/Overtime
• Travelling Allowance – For Official Duties
• Event Allowance – When participating in events
• Annual Staff Retreats
• Career progression plan

Perks & Benefits

• Staff Dinners & Birthday Celebrations
• Birthday Leave
• Company Sports Club Activities
• Festive Bonus

Job Title: Admin Executive (Preferable with Forwarding Logistic Experience)

Location: Puchong, Selangor

Job Description:

We are looking for a highly organized and detail-oriented Admin Executive to join our team. The successful candidate will provide administrative support to ensure efficient operation of the office and assist in managing logistics-related tasks. Candidates with experience in forwarding logistics will be given preference, as they will be responsible for coordinating shipping, tracking, and delivery processes, in addition to general office duties.

Key Responsibilities:

• Administrative Support: Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining office supplies.
• Documentation: Prepare and handle documents such as invoices, shipping documents, customs declarations, and contracts related to forwarding and logistics.
• Logistics Coordination: Assist in the coordination of forwarding and logistics processes, including liaising with freight forwarders, shipping companies, and customs agents to ensure timely delivery of goods.
• Shipment Tracking: Monitor and track shipments to ensure that deliveries are made on time and handle any issues that may arise during the process.
• Database Management: Maintain and update company records, including shipment details, client information, and inventory logs.
• Vendor Communication: Act as a point of contact between the company and vendors, suppliers, and logistics partners.
• Customer Service: Handle customer inquiries related to shipments and provide updates on delivery status.
• Compliance: Ensure that all shipments comply with local and international shipping regulations and company policies.
• Report Generation: Assist in preparing reports on office and logistics operations, including shipment status and cost analysis.
• Cross Department Coordination: Collaborate with other departments such as Sales, Operations, and Finance to ensure smooth workflow.

Requirements:

• Education: Diploma or Bachelor’s degree in Business Administration, Logistics, or a related field.
• Experience:
  • 2+ years of experience in administrative roles.
  • Preference will be given to candidates with forwarding logistics or supply chain management experience.
• Skills:
  • Strong organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Knowledge of logistics software and CRM systems is an advantage.
  • Excellent communication skills, both written and verbal.
• Attributes:
  • Detail-oriented with strong multitasking abilities.
  • Ability to work under pressure and meet deadlines.
  • Problem-solving skills with a proactive approach.
  • Familiarity with customs regulations and shipping procedures is a plus.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Regular team activities
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

責任 ：

• 銷售協調和客戶服務。
• 能夠處理銷售訂單和庫存。
• 必須能夠在壓力下工作並且能夠創造一個愉快的工作環境。

要求 ：

• 最好是女性。
• 能夠流利地說和寫英語、中文（方言）和馬來語。
• 具行政相關工作經驗。

津貼和福利

• 醫療保險
• 事假
• 開放文化
• 個人發展機會

Job Brief

We are looking for a dynamic and highly motivated Finance & Admin Executive to join our organization. In this role, you will work closely with the external financial administrator to record all the financial transactions of the company, as well as process invoices, purchase orders, and manage payroll (via HR Easily). Your role will also require you to manage the office administration and staff management. To ensure success as a Finance & Admin Executive, you should be versetile, dynamic and team driven. 

Responsibility :

• Processing invoices, work orders, supplier invoices, purchase orders, expenses claims, account payments, and payroll.
• Assisting the financial management team with credit control processes,
  vendor management, budget planning, and expense analysis.
• Maintaining a digital record of all financial transactions, documents, and
  supplier information.
• Coordinating daily financial and office tasks.
• Maintaining an organized and comfortable office environment, ordering
  office supplies, and updating inventory.
• Managing changes of staff members & financial information if needed.
• Compiling financial data to prepare monthly revenue reports and ensuring that client accounts are accurate and up to date.

Requirements :

• A minimum of 2 years’ experience working as a financial admin
  executive, office administer, admin & HR executive or similar role.
• Ability to use Microsoft Office (Excel and Word a must). Knowledge in using financial and HR software an added advantage.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.
• A bachelor's degree in finance, business administration, or a similar field.(diploma or degree in any other field with similar working experience are encouraged to apply)

Benefits :

• Remuneration based on experience and skills.
• Company equipment provided -  handphone and laptop
• Annual, Sick & Compassionate leaves.
• EPF & SOSCO Contribution
• Medical reimbursement benefits
• 5 Working Days (with allowance for working on weekends)
• Parking allowance / Basement Parking
• Meal Allowance – For Events/Overtime
• Travelling Allowance – For Official Duties
• Event Allowance – When participating in events
• Annual Staff Retreats
• Career progression plan

Perks & Benefits

• Staff Dinners & Birthday Celebrations
• Birthday Leave
• Company Sports Club Activities
• Festive Bonus

Job Brief

We are looking for a dynamic and highly motivated Finance & Admin Executive to join our organization. In this role, you will work closely with the external financial administrator to record all the financial transactions of the company, as well as process invoices, purchase orders, and manage payroll (via HR Easily). Your role will also require you to manage the office administration and staff management. To ensure success as a Finance & Admin Executive, you should be versetile, dynamic and team driven. 

Responsibility :

• Processing invoices, work orders, supplier invoices, purchase orders, expenses claims, account payments, and payroll.
• Assisting the financial management team with credit control processes,
  vendor management, budget planning, and expense analysis.
• Maintaining a digital record of all financial transactions, documents, and
  supplier information.
• Coordinating daily financial and office tasks.
• Maintaining an organized and comfortable office environment, ordering
  office supplies, and updating inventory.
• Managing changes of staff members & financial information if needed.
• Compiling financial data to prepare monthly revenue reports and ensuring that client accounts are accurate and up to date.

Requirements :

• A minimum of 2 years’ experience working as a financial admin
  executive, office administer, admin & HR executive or similar role.
• Ability to use Microsoft Office (Excel and Word a must). Knowledge in using financial and HR software an added advantage.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.
• A bachelor's degree in finance, business administration, or a similar field.(diploma or degree in any other field with similar working experience are encouraged to apply)

Benefits :

• Remuneration based on experience and skills.
• Company equipment provided -  handphone and laptop
• Annual, Sick & Compassionate leaves.
• EPF & SOSCO Contribution
• Medical reimbursement benefits
• 5 Working Days (with allowance for working on weekends)
• Parking allowance / Basement Parking
• Meal Allowance – For Events/Overtime
• Travelling Allowance – For Official Duties
• Event Allowance – When participating in events
• Annual Staff Retreats
• Career progression plan

Perks & Benefits

• Staff Dinners & Birthday Celebrations
• Birthday Leave
• Company Sports Club Activities
• Festive Bonus

1.⁠ ⁠Designation: Sales Coordinator / Sales Admin

2.⁠ ⁠Report to: Sales & Marketing Executive/ Sales & Marketing Manager

3.⁠ ⁠Responsibility & Authority:

•⁠ ⁠Handling sales administration work

•⁠ ⁠Documentation and Filling in order

•⁠ ⁠Maintain and update record for Sales and Stock Listing

•⁠ ⁠Arrange 3rd party logistic transport if needed

•⁠ ⁠Contact and follow up customer order

•⁠ ⁠Coordinate with Sales Executive and Factory side for stock delivery

•⁠ ⁠Assist Sales & Marketing Exe / Manager

•⁠ ⁠Ensures that the implementation of the ISO 9001:2015 & ISO 14001:2015 requirements are effectively carried out

•⁠ ⁠Adhering to safety and performance standards

•⁠ ⁠Other ad hoc tasks and duties as when required

•⁠ ⁠Customer services

•⁠ ⁠Basic data sales analysis

4.⁠ ⁠Competency Requirements:

•⁠ ⁠SPM or Diploma In Marketing or other related subject

•⁠ ⁠Strong communication skills

•⁠ ⁠Knowledge in computer literate

•⁠ ⁠Fresh graduate are encourage to apply

•⁠ ⁠Excel knowledge

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

客服崗位職責

團隊文化

建立客戶至上的文化與基礎：

認識客戶不斷變化的業務需求，傾聽他們的意見，並想辦法更好地為他們服務。真正提高我們的服務水準。

團隊發展：

幫助您的團隊成長、指導新人、讓人們成為各級領導者。

銷售訂單處理 (80%)

• 從接收客戶的 PO 請求到最後一英里的履行和開立發票，處理和管理銷售訂單，確保準確性和及時性。
• 根據公司政策和程序管理訂單變更、取消和退貨。
• 遵守公司的即時訂單處理標準 - 在收到採購訂單的同一工作日鎖定客戶採購訂單。每月因帳單錯誤而發出的貸方票據不得超過 3 張。

客戶關係管理與企業資源規劃管理

• 管理公司的客戶關係管理（CRM）和企業資源規劃（ERP）系統，確保資料的準確性和完整性。
• 管理客戶帳戶資訊並維護準確的記錄。
• 為客戶服務和銷售團隊提供有關 ERP 和 CRM 系統使用的培訓和支持

支援我們的第一線客戶服務 (20%)

• 作為前線客服團隊的後備，因應需求。
• 透過卓越的服務建立持久的客戶關係並提高客戶滿意度。

津貼和福利

• 休閒著裝要求
• 醫療保險
• 事假
• 個人發展機會

Job Responsibilities of Customer Service

Team Culture

Build a customer-first culture and foundation:

Recognise our clients’ changing business needs, listen to them, and think of ways to serve them better. Bring about genuine improvements in our service level.

Team development:

Help your team grow, coach newcomers, empower people to be leaders at all levels.

Sales Order Processing (80%)

• Process and manage sales orders from the point of receiving customers’ PO request to last-mile fulfillment and invoicing, ensuring accuracy and timeliness.
• Manage order changes, cancellations, and returns in accordance with company policies and procedures.
• Comply with Company's Just-In-Time Order Processing standard - locking in Customer Purchase Order on the same business day of PO receipt. Not more than 3 credit notes per month for billing errors.

CRM & ERP Management

• Manage the company's customer relationship management (CRM) and Enterprise Resource Planning (ERP) system, ensuring data accuracy and completeness.
• Manage customer account information and maintain accurate records.
• Provide training and support to the Customer Service and Sales team on the use of the ERP and CRM system

Support Our Frontline Customer Service (20%)

• Serve as a backup for the frontline customer service team to cope with the demands.
• Build lasting customer relationships and enhance customer satisfaction through excellent service.

Perks & Benefits

• Casual dress code
• Medical insurance
• Personal leave
• Personal development opportunities

Responsibilities :

• Prepares payment by verifying documentation and requesting disbursement
• To ensure timely and accurate update in the accounting system
• To perform day to day processing or financial transactions and to ensure that they are up-to-date
• Daily collection
• To update the monthly aging report
• To assists superior as when required
• Handle day to day operations of accounting records and filing
• To perform any other ad-hoc assignment as and when required.

Requirements :

• Candidates must possess at least SPM minimum or accounting equivalent qualification.
• Preferably with one(1) year working experience in similar capacity.
• Able to work independently with good communication skills.
• Proficient in MS Word and Excel.
• Knowledge of Account software : SQL software an added advantage.

Perks & Benefits

• Annual Dinner
• EPF & SOCSO
• Bonus Yearly

職責：

• 透過驗證文件並請求付款來準備付款
• 確保會計系統及時、準確更新
• 執行日常處理或財務交易並確保它們是最新的
• 日常收藏
• 更新每月帳齡報告
• 在需要時協助上級
• 處理會計記錄和歸檔的日常操作
• 根據需要執行任何其他臨時任務。

要求 ：

• 候選人必須至少擁有 SPM 最低資格或會計同等資格。
• 最好具備一（1）年類似職位的工作經驗。
• 能夠獨立工作，具有良好的溝通能力。
• 精通 MS Word 和 Excel。
• 了解帳戶軟體：SQL 軟體是一個額外的優勢。

津貼和福利

• 年會晚宴
• 公積金和社險
• 每年獎金

Job Responsibilities

• Perform general administrative duties
• Data entry, maintain and update office records
• Assist in prepare packing lists, delivery order and invoices
• Handle daily customer service tasks such as replying emails, answering telephone calls, messaging & etc
• Identify customers' needs and provide the appropriate solutions, following up necessary until a resolution is found
• Answering phone calls and calling customers and vendors to follow up on collection & deliveries schedules
• To do daily filing & documentations
• Assist superior on daily tasks, clerical and administrate duties
• To be responsible for other tasks as assigned

Perks & Benefits

• Commission and bonus
• Company trips

職位名稱：行政主管（有貨運物流經驗者佳）

地點：雪蘭莪州蒲種

職位描述：

我們正在尋找一位組織嚴密、注重細節的行政主管加入我們的團隊。成功的候選人將提供行政支持，以確保辦公室的高效運作，並協助管理與物流相關的任務。具有貨運物流經驗的候選人將被優先考慮，因為除了一般辦公室職責外，他們還將負責協調運輸、追蹤和交付流程。

主要職責：

• 行政支援：提供一般行政支持，包括安排會議、管理信件和維護辦公用品。
• 文件：準備和處理發票、運輸文件、報關單以及與貨運和物流相關的合約等文件。
• 物流協調：協助協調貨運和物流流程，包括與貨運代理、船公司、報關代理聯絡，確保貨物及時交付。
• 出貨追蹤：監控和追蹤出貨，以確保按時交貨並處理過程中可能出現的任何問題。
• 資料庫管理：維護和更新公司記錄，包括貨運詳細資料、客戶資料和庫存日誌。
• 供應商溝通：充當公司與供應商、供應商和物流合作夥伴之間的聯絡點。
• 客戶服務：處理與貨運相關的客戶查詢並提供交貨狀態的最新資訊。
• 合規性：確保所有貨物均符合當地和國際運輸法規和公司政策。
• 報告產生：協助準備辦公室和物流營運報告，包括貨運狀態和成本分析。
• 跨部門協調：與銷售、營運、財務等其他部門合作，確保工作流程順利進行。

要求：

• 教育背景：工商管理、物流或相關領域的文憑或學士學位。
• 經驗：
  • 2年以上行政職位經驗。
  • 具有貨運物流或供應鏈管理經驗的候選人將優先考慮。
• 技能：
  • 較強的組織和時間管理能力。
  • 熟練使用 Microsoft Office 套件（Excel、Word、PowerPoint）。
  • 了解物流軟體和 CRM 系統是一個優勢。
  • 優秀的書面和口頭溝通能力。
• 屬性：
  • 注重細節，具備較強的多工處理能力。
  • 能夠在壓力下工作並按時完成任務。
  • 積極主動地解決問題的能力。
  • 熟悉海關法規及運輸程序者優先。

津貼和福利

• 津貼（旅費、交通費等）
• 休閒著裝要求
• 定期團隊活動
• 醫療保險
• 事假
• 個人發展機會
• 有薪培訓和發展

Job Title: Admin Executive (Preferable with Forwarding Logistic Experience)

Location: Puchong, Selangor

Job Description:

We are looking for a highly organized and detail-oriented Admin Executive to join our team. The successful candidate will provide administrative support to ensure efficient operation of the office and assist in managing logistics-related tasks. Candidates with experience in forwarding logistics will be given preference, as they will be responsible for coordinating shipping, tracking, and delivery processes, in addition to general office duties.

Key Responsibilities:

• Administrative Support: Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining office supplies.
• Documentation: Prepare and handle documents such as invoices, shipping documents, customs declarations, and contracts related to forwarding and logistics.
• Logistics Coordination: Assist in the coordination of forwarding and logistics processes, including liaising with freight forwarders, shipping companies, and customs agents to ensure timely delivery of goods.
• Shipment Tracking: Monitor and track shipments to ensure that deliveries are made on time and handle any issues that may arise during the process.
• Database Management: Maintain and update company records, including shipment details, client information, and inventory logs.
• Vendor Communication: Act as a point of contact between the company and vendors, suppliers, and logistics partners.
• Customer Service: Handle customer inquiries related to shipments and provide updates on delivery status.
• Compliance: Ensure that all shipments comply with local and international shipping regulations and company policies.
• Report Generation: Assist in preparing reports on office and logistics operations, including shipment status and cost analysis.
• Cross Department Coordination: Collaborate with other departments such as Sales, Operations, and Finance to ensure smooth workflow.

Requirements:

• Education: Diploma or Bachelor’s degree in Business Administration, Logistics, or a related field.
• Experience:
  • 2+ years of experience in administrative roles.
  • Preference will be given to candidates with forwarding logistics or supply chain management experience.
• Skills:
  • Strong organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Knowledge of logistics software and CRM systems is an advantage.
  • Excellent communication skills, both written and verbal.
• Attributes:
  • Detail-oriented with strong multitasking abilities.
  • Ability to work under pressure and meet deadlines.
  • Problem-solving skills with a proactive approach.
  • Familiarity with customs regulations and shipping procedures is a plus.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Regular team activities
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

崗位職責

• 履行一般行政職責
• 資料輸入、維護和更新辦公室記錄
• 協助準備裝箱單、交貨單和發票
• 處理日常客戶服務任務，例如回覆電子郵件、接聽電話、發送簡訊等
• 確定客戶的需求並提供適當的解決方案，進行必要的跟進，直到找到解決方案
• 接聽電話並致電客戶和供應商以跟進收集和交付時間表
• 進行日常歸檔和文件處理
• 協助上級處理日常工作、文書和行政職責
• 負責分配的其他任務

津貼和福利

• 佣金和獎金
• 公司旅行