Total 4 Senior Executive level Administrative / Clerical job vacancies in Birmingham, B18 4BJ

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Executive Secretary

Location: Birmingham, B18 6NF
Salary: £30,000 per annum (pro rata)
Contract: Part time, Permanent
Hours: 28 hours per week (pro rata of 35 hrs/week)

We are CATALYST 4 CHANGE, we are on a powerful mission to strengthen the capacity and networks of user-led, voluntary, social enterprise, grassroots, organisations and businesses to ensure the right mental health care is in place.

We provide a range of services for grassroots mental health and wellbeing providers in the West Midlands, including lobbying & representation, signposting, events and much more!

We are now recruiting for a meticulously motivated Central Services Executive Secretary to provide crucial administrative and secretarial support to our senior management team.

Executive Secretary - About the Role

You will maintain the organisations central agenda diary, plan general appointments and meetings, attend core meetings and takes minutes, handle phone calls, arrange travel and assist with various administrative tasks.

You will provide central secretarial and administrative support to the Catalyst 4 Change senior management and staff team under the direction of the Central Services & Development Director, thereby allowing them to focus on their managerial responsibilities.

This role is absolutely pivotal in ensuring the smooth operation and efficiency of our organization.

In addition to this as our Executive Secretary you will be specifically responsible for:

* Maintaining the central agenda diary, plan appointments, and schedule meetings.
* Attending core meetings, take minutes, and produce high-quality presentations and written materials.
* Handling phone calls, manage correspondence, and arrange travel.
* Overseeing financial administration, including petty cash, payments, and invoices.
* Assisting in staff recruitment, maintain records, and ensure compliance with policies.
* Managing office supplies, equipment, and project resources.
* Organizing events, manage marketing communications, and coordinate community events.

Executive Secretary - What we need from you

Essential Skills & Attributes

* Exceptional time-management and multitasking abilities.
* Proficiency in Microsoft Office and database management.
* Strong written and verbal communication skills.
* Experience in financial resource management and minute-taking.
* Excellent organizational and prioritization skills.
* Ability to work independently and meet tight deadlines.
* Experience with social media platforms and online applications

Desirable

* Degree or qualifications in business administration.
* Certification from a Secretarial School or institute.
* Understanding of the experiences of people of African and Caribbean descent.
* Experience working in the voluntary sector.

Join us at Catalyst 4 Change and be a part of a dynamic team dedicated to making a positive impact!

Apply now and leverage your skills to support our mission and strategic objectives.

Catalyst 4 Change is an equal opportunity employer.

We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.

If you feel you have the skills and experience to be successful within this role, click on apply today!

If your CV is shortlisted you will be contacted to complete a supporting statement using the job description and person specification for this post.

No agencies please.

Please refer to the supporting documents section to retrieve the JD detailing the core responsibilities of this role. If you feel this is the ideal career and looking for a daily challenge, we welcome an application for you to join our growing team of likeminded people. Please note Modality LLP reserves the right to close this vacancy at any time during the advertising period. Pre-employment Vaccinations As part of recruitment to the Modality Partnership, we will be checking the vaccination status of all new starters so that we can manage individual and environmental risks. We will offer support to those who may be undecided about vaccinations. Some vaccinations for certain roles are mandatory, and you will be asked to provide evidence of this where there is a mandatory requirement. Right to work checks All applicants invited for interview will need to prove their right to work in the UK at the interview stage References References must be secured prior to beginning employment, one must be your current or most recent employer. Employment history You must notify us of any employment gaps of 6 weeks or more.

Responsible for dealing with all enquiries and correspondence made by post, email or telephone, prioritising accordingly all correspondence and messages, drawing attention to any marked urgent or high priority Responsible for relaying any urgent messages/ issues immediately to the relevant Director/s or other appropriate individuals and proactively sourcing information to speed resolution Responsible for setting up effective and efficient systems for messages and information management Providing a comprehensive secretarial service to Director/s, including the word processing of reports, letters, production of presentation material and setting up effective filling systems for storage of the documentation Ensuring all post received in the department is date stamped, actioning and drafting responses where possible Proactively managing and maintaining a comprehensive electronic diary management service, arranging meetings and making appointments Servicing meetings, including preparation of agenda, minute taking, circulation of appropriate documentation, locating venues and arranging hospitality as required