Total 4 Senior Executive level Administrative / Clerical job vacancies in Peterborough, Cambridgeshire, PE1 1LZ

Step Up Your Career: Become a Senior Medical Secretary!

We are seeking a dynamic Senior Band 4 Medical Secretary to join our Ophthalmology Service at Peterborough City Hospital.

Are you an enthusiastic and motivated individual with a passion for healthcare administration? This full-time role, reporting to the Administration Pathway Coordinator, offers you the opportunity to lead and manage the Ophthalmology Secretarial teams, ensuring the smooth running of our vital services.

What We’re Looking For:
• Experience as a Medical Secretary, preferably within the NHS.
• Strong understanding of the 18 weeks RTT pathway.
• Excellent telephone communication skills and proficiency in Microsoft Office.
• Flexibility, motivation, and adaptability to change in a fast-paced environment.

Key Responsibilities:
• Provide direct support to Medical Staff and Nurse Specialists.
• Manage enquiries from internal and external agencies.
• Liaise with other departments within the Trust to ensure seamless service delivery.

Why Join Us?This role is both rewarding and challenging, offering the chance to be part of a service division that is continually evolving to meet the needs of a modern NHS. If you’re ready to take on this exciting opportunity and help shape the future of our Ophthalmology Service, we want to hear from you!

Apply today and take the next step in your career with us!

The role involves managing an efficient secretarial team and coordinating the Ophthalmology Service at Peterborough City Hospital to ensure referral standards are met. Key responsibilities include line managing junior team members, overseeing their development, and managing MPAs, sickness, and leave. The role also includes providing administrative support in outpatient clinics, ensuring efficient audio typing and administration services, and working closely with Consultants, junior doctors, and nursing staff.

Our teams work hard to be flexible and promote a healthy work/home life balance and so agile working options are automatically considered for all roles within the Trust.

We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates from our local communities.

Your package with us includes a lot more than just your pay and here are a few of the additional benefits that are available to you as an employee:
• Access to the NHS Pension Scheme
• Relocation allowance in line with the Trust policy
• Generous Holiday Entitlement, starting at 27 days a year (for full time workers) plus bank/public holidays
• Free staff car parking on all our hospital sites during this financial year
• In-house Physiotherapy Services
• Career development and training opportunities
• Emotional Wellbeing Service covering a range of online support, access to mobile apps and 24/7 counselling services
• Subsidised meals at our hospital restaurants
• Access to exclusive discounts, cashback and vouchers via NHS Discounts and Blue Light Card.

If you share our values and vision and are passionate about working with people on what matters to them, you could be a real asset to Team North West Anglia NHS Foundation Trust.

For full details, please refer to the job description and person specification. This role includes managing a secretarial team, coordinating Ophthalmology services, and providing key administrative support while working closely with medical staff.


This advert closes on Friday 18 Oct 2024

To work as part of the Emergency Department/Ambulatory Care Unit to support the administrative and team leader elements at Peterborough City Hospital. Ensuring sufficient staffing levels to provide and maintain an efficient, effective, high-quality service are in place for both departments. To maintain a good working relationship between colleagues, internal and external agencies, and clients/patients as appropriate, having good communication skills, a sympathetic manner, strong IT, organisational skills, discretion and the ability to deal with sensitive medical information. Responsible for line management, training, shift leadership and allocation of duties across both departments.

Championing Excellence in Colposcopy Care

Join our dedicated team to coordinate and elevate the Trust’s Colposcopy services across Peterborough, Stamford, and Hinchingbrooke. In this pivotal role, you will:
• Service Coordination:Oversee the Colposcopy services within the Trust, ensuring seamless operations across Peterborough, Stamford, and Hinchingbrooke.
• Team Management:Lead the Colposcopy Administrator at Peterborough and supervise the administrator at Hinchingbrooke, fostering a collaborative and efficient work environment.
• Reporting & Compliance:Prepare detailed quarterly and annual reports for the Colposcopy service, ensuring accurate and timely submissions to SQAS (Screening Quality Assurance Service).
• Meeting Participation:Attend Multidisciplinary Team (MDT) meetings, diligently recording minutes and ensuring that all action items are effectively implemented.
• Secretarial Leadership:Manage a proficient secretarial team, providing essential typing, filing, and administrative support to Consultants and Nurse Specialists, thereby ensuring an exceptional service for our patients.

Why Join Us?Be a part of a forward-thinking organisation committed to delivering high-quality colposcopy care. Utilize your leadership skills to make a meaningful impact on patient services and support a team dedicated to excellence.

Apply today to help us continue providing outstanding colposcopy services to our community.

In this role, you will be responsible for managing all secretarial and administrative tasks necessary to support the needs of the service. This includes line managing a team of secretaries and assistants, overseeing their development, handling matters related to performance, sickness, and leave, and ensuring tasks are appropriately delegated. Additionally, you will provide vital administrative support across specialty teams and in outpatient clinics as needed, ensuring an efficient audio typing and administrative service is maintained within the department.

You will work closely with the Administration and Pathway Coordinator, Service Manager, and Clinicians to ensure the smooth operation of the service, including maintaining tracking of Referral to Treatment (RTT) and cancer patients. Your role also involves dealing with telephone inquiries, performing audio typing of correspondence and results when required, and being flexible in your approach to meet the demands of the service. Training will be provided as necessary to support your professional development.

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:
• Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
• Membership of the NHS Pension Scheme:
• Flexible working opportunities;
• Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
• Opportunities for career development and training to help you progress in your role;
• Wellbeing support and activities to promote a healthy work environment;
• Access to our in-house physiotherapy service;
• On-site canteens offering subsidised meals;
• Subsidised staff parking (currently free);
• Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

For a comprehensive understanding of the role and its responsibilities, please refer to the attached job description. It provides detailed insights into what the position entails and the expectations associated with it.


This advert closes on Wednesday 11 Sep 2024

Please see attached Job Description and Person Specification for full details. All contact details are attached please either email or contact via Teams for any further information or to arrange a chat regarding the position ***Secondment will be available for the right candidate for 12 months ***