• To manage, coordinate and maintain correspondence, reports documentations, meeting and appointment.
• Arrange, schedule meetings and appointment, jot down on calendars.
• Responsible for carrying out a variety of administrative tasks.
• Make travel and hotel arrangements for director
• Assist in monitoring and following up on operational issues across various businesses.
• Required to assist on ad-hoc task when necessary.

Requirements

• Minimum 2 years of relevant working experience, preferably supported Head of IT.
• Sensitive to numbers with knowledge of basic bookkeeping to manage financial reports accurately. 
• Strong ability to take initiative, set priorities, and work independently with minimal supervision.
• Good computer literacy and organizational skills.
• Strong memory retention and interpersonal skills.
• Exceptional time management skills, to handle variety of responsibilities while maintaining high levels of productivity. 
• High level of integrity, able to handle sensitive and confidential information with care. 

Perks & Benefits

• Flexible working hours
• 15% EPF Employer Contribution
• Performance Bonus

MATERNITY COVER

Previous people management and warehouse admin experience essential.

Reporting into the Stock and Admin Manager you will ensure that the day to day functions of the administration department are completed, in support of the operation.

Rotating shifts:

Week 1 - Sunday, 4am to 12pm, then Monday to Thursday, 6am to 2pm

Week 2 - Monday to Thursday, 2pm to 10pm, then Friday, 10am to 6pm

You will assist the administration department through daily pinch points, cover sickness/holidays as required, manage time sheets for each shift, authorising holidays allowing adequate cover to maintain performance, monitor and investigate Customer Service queries.

Participate in stock take set up and compliance and liaise with the Transport Team Managers with regards to supporting them with operations clerks.

Control the efficiency of order capture processes ensuring late picks are handled in a timely manner.

Ensure that store invoices are released as per agreed timescales.

Supervise and manage your direct reports.

Develop your direct reports, holding annual appraisals and dealing with disciplinary/grievance matters as they arise in line with agreed policies.

Oversee and manage the health and safety operations ensuring that the workplace is a safe environment to work in.

GCSE Maths and English-grade C or above.

Previous administrative experience as well as experience of Warehouse Management Systems.

PC Literate (particularly Excel)

Ability to work as part of a team, ability to analyse verbal and numerical data, working on own initiative and under pressure.

Good time management and communication skills.

Reporting into the Operations Support Manager you will ensure that the day to day functions of the administration department are completed, in support of the operation.

You will assist the administration department through daily pinch points, cover sickness/holidays as required, manage time sheets for each shift, authorising holidays allowing adequate cover to maintain performance, monitor and investigate Customer Service queries.

Participate in stock take set up and compliance and liaise with the Transport Team Managers with regards to supporting them with operations clerks.

Control the efficiency of order capture processes ensuring late picks are handled in a timely manner.

Ensure that store invoices are released as per agreed timescales.

Supervise and manage your direct reports.

Develop your direct reports, holding annual appraisals and dealing with disciplinary/grievance matters as they arise in line with agreed policies.

Oversee and manage the health and safety operations ensuring that the workplace is a safe environment to work in.

GCSE Maths and English-grade C or above.

Previous administrative experience as well as experience of Warehouse Management Systems.

PC Literate (particularly Excel)

Ability to work as part of a team, ability to analyse verbal and numerical data, working on own initiative and under pressure.

Good time management and communication skills.

Job Purpose

This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.

Primary Responsibilities

Administrative and coordination

• Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings

• Screen/handle telephone calls, appointments, mails and emails and take action accordingly

• Take minutes at the Executive Committee Meeting

• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager

• Prepare and manage correspondences with internal and external parties for General Manager’s signature

• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly

• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager

• Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly

• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.

• Maintain systematic up-to-date filing and tracing systems

• Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office

• Maintain and update Executive Committee and Department Heads’ leave record

• Maintain and update ‘Manager-On-Duty’ schedule

• Prepare monthly financial data reports

• Maintain confidentiality of sensitive matters/issues

• Manage and upkeep the functionality and cleanliness of the office

• Ensure adequate stock of office stationery

• Maintain a high level of professionalism and project a positive image of the organization.

Other Responsibilities

• Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features

• Be fully conversant with hotel fire & life safety/emergency procedures

• Attend all briefings, meetings and trainings as assigned by management

• Maintain a high standard of personal appearance and hygiene at all times

• Perform other reasonable duties assigned by the assigned by the Management

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

Course Administration

• Liaise and work closely with internal and external stakeholders to ensure the successful launch and completion of CET courses for adult learners

• Manage course planning and schedules, CET course updates on websites, course registration, admission interviews, enrolment, tracking of students’ course completion, coordinate course evaluation surveys

• Prepare admin documents, setup systems for students and trainers including coordinate set-ups in learning management systems, provide technical support for course delivery

• Manage department email account and hotline, to ensure customer queries are addressed accurately and in a timely manner

• Oversee automation projects and process and system enhancements for office operations

• Manage all learner and course records and prepare statistical reports according to the Records Management procedures

School Admin

• Support general administrative functions of the department including counter duty and finance processes including requisition, purchasing, goods receiving and inspection, invoicing and payments

• Lead project teams/ committees to plan and organize events at the school level, e.g. networking forums, CET course previews

• Prepare regular and ad-hoc reports for internal and external stakeholders, analyse data and address queries relating to the reports

• Ensure proper records management under school admin work areas 

• Manage and execute other administrative tasks assigned by the Management

[What we are looking for]

• Preferably with experience in a similar job role/ education & training environment

• Meticulous, strong admin skills and able to multi-task

• Good in record keeping, inventory, and document management for traceability

• Proficient with Excel, PowerPoint, SharePoint, and Power Automate or BI (or willing to learn)

• Able to work independently and as a proactive & collaborative team player

• A tenacious attitude with a growth mindset

• Familiar with data analytics

• Interest to learn new systems and embrace new office technologies and tools for higher productivity

Love + medicine is who we are, it's what we do, it's why people want to work here. If you’re looking for a job to love, apply today.

Schedule Weekly Hours:

Gundersen Health System is seeking a Senior Physicist in Radiation Oncology! This is your opportunity to provide care to patients while doing the work you love in the beautiful Coulee Region. 

What you will do:

• Collaborates with other senior staff to maintain the Quality Assurance (QA) program to comply with national standards.

• Evaluation and implementation of new technology and techniques.

•  Maintains templates, checklists and therapy equipment in record and verify system.

• Provides radiation safety education to staff.

​What will you get:

• Generous Benefit Package

• Opportunities for growth and development

• Salaried Position

• $10,000 Sign-on Payable after 6 months

• Sign-on requires a 2 year commitment

What do you need:

• Master’s degree in Medical Physics, Physics, or a related discipline

• American Board of Radiology (ABR) certification in Therapeutic Medical Physics or the American Board of Medical Physics equivalent in Radiation Therapy Physics.

​

Gundersen Health System Hospital and Clinics comprises 7 hospitals and 33 clinics. We bring care close to home for our patients in Wisconsin, Minnesota, and Iowa.  Inside our walls and our neighborhoods, we deliver world-class medical care and the right amount of love. We call it love + medicine and it’s more than our practice. It is who we are.

Job Description:

Ensures safe and accurate radiation delivery and patient safety through the management technical aspects of radiation delivery equipment. Maintains the quality assurance (QA) program and process development in the Department of Radiation Oncology. Provides education and training in radiation physics and supports the oversight of radiation safety and data management in Radiation Oncology.

Major Responsibilities 
1.    Collaborates with other senior staff to maintain the Quality Assurance (QA) program to comply with national standards. Monitors and measures the performance of all radiation therapy equipment. Calibrates radiation therapy equipment and performs QA as required.
2.    Evaluation and implementation of new technology and techniques. Ensures proper radiation protection standards are followed when implementing new equipment. Performs acceptance and commissioning of new equipment and educates staff on new technology and its implementation. Releases new technology for clinical use.
3.    Performs measurements, analysis and modeling of beam data for treatment planning purposes. Verifies all data and algorithms in the treatment planning system. Maintains all aspects of the treatment planning process.
4.    Maintains templates, checklists and therapy equipment in record and verify system
5.    Provides radiation safety education to staff. Leads the development of new competencies and assists in completion of competencies for other staff. 
6.    Responsible for all aspects of departmental radiation safety including personnel exposure monitoring, shipping, receiving and inventory of radioactive material as outlined by regulatory agencies. Develops, implements, and maintains radiation safety policies and procedures with other senior staff and the radiation safety officer. Performs shielding evaluations, calculations and radiation surveys when necessary.
7.    Responsible for all aspects of patient dosimetry including but not limited to patient-specific physics consultations as requested by the Radiation Oncologist, patient-specific quality assurance, in vivo dosimetry and special procedure (HDR, SBRT and SRS) oversight and consultation.
8.    Performs delivery of standard and complicated treatment planning and techniques which includes oversight of high dose radiation (HDR) brachytherapy and stereotactic procedures.
9.    Leads troubleshooting and works collaboratively with biomedical engineers as necessary.
10.    Works with other senior staff to establish and maintain departmental policies and procedures. 
11.    Leads efforts to maintain compliance of all state and federal regulating and accrediting bodies.
12.    Must obtain the status of Authorized Medical Physicist through the state of Wisconsin and be listed on the radioactive materials license list the company holds within 1 year of hire date
 

Education and Learning:

REQUIRED

Master’s degree in Medical Physics, Physics, or a related discipline

DESIRED

Doctorate or PhD in Medical Physics, Physics, or a related discipline

Work Experience:

REQUIRED

3-5 years of experience as an ABR certified physicist

DESIRED

5 years of experience as an ABR certified physicist

License and Certifications:

REQUIRED

American Board of Radiology (ABR) certification in Therapeutic Medical Physics or the American Board of Medical Physics equivalent in Radiation Therapy Physics.

Age Specific Population:

Nonage Specific (N/A)

Osha Category:

Category 1 - Employees in this job title have a reasonably anticipated risk of occupational exposure to blood and/or other potentially infectious materials.

Environmental Conditions:

Subject to hazards (Includes a variety of physical conditions, such as proximity to moving mechanical parts or vehicles, electrical current, working on scaffolding, exposure to chemicals, etc.)

Frequently in close quarters (Crawl spaces, shafts, manholes, sewage and water line pipes, etc.)

Exposed to infectious diseases

Physical Requirements/Demands of The Position:

Sitting Approximately 5.5 hours in a day

Static Standing Approximately 3 hours total in a day

Walking/Standing Approximately 30 minutes to 1.5 hours total in a day

Stooping/Bending Approximately 3 hours total in a day

Reaching – Shoulder Level Approximately 3 hours total in a day

Reaching – Below Shoulder Approximately 3 hours total in a day

Reaching – Above Shoulder Approximately 3 hours total in a day

Repetitive Actions – Fine manipulation Approximately 5.5 hours in a day

Lifting – Other Approximately 3 hours total in a day 0-25lbs

Carrying more than 50 feet Approximately 30 minutes to 1.5 hours total in a day 0-25lbs

Carrying less than 50 feet Approximately 30 minutes to 1.5 hours total in a day 0-25lbs

Pushing or Pulling Approximately 30 minutes to 1.5 hours total in a day 0-75lbs           

If you need assistance with any portion of the application or have questions about the position, please contact HR-Recruitment@gundersenhealth.org or call 608-775-0267

Equal Opportunity Employer

Activate Interactive Pte Ltd (“Activate”) is a leading technology consultancy headquartered in Singapore with a presence in Malaysia and Indonesia. Our clients are empowered with quality, cost-effective, and impactful end-to-end application development, like mobile and web applications, and cloud technology that remove technology roadblocks and increase their business efficiency.

We believe in positively impacting the lives of people around us and the environment we live in through the use of technology. Hence, we are committed to providing a conducive environment for all employees to realise their full potential, who in turn have the opportunity to continuously drive innovation.

We are searching for our next team members to join our growing team.

If you love the idea of being part of a growing company with exciting prospects in mobile and web technologies that create positive impact on people’s lives, then we would love to hear from you.

We are searching for Admin Executive

This is a contract role (maternity cover)

What will you do?

• Oversee Office Daily Operation – Reception: collecting office letters & arrange courier service, answering phone calls, making purchases for office groceries: drinking water, stationeries.
• Office Maintenance & Renovation: liaise with management and suppliers on office maintenance, helping with company office renovation.
• Credit card Collaboration: Tally the Company Credit cards and collect all related supporting documents.
• Grab & Gojek: Manage the company business account. Download monthly reports and cre-ate a new user.
• Travel Arrangement: Arrange the Flight and Hotel booking, Travel Insurance and invitation letter.
• Company Events: Helping the Communications team and Company events

What are we looking for?

• Detail-oriented
• Organizing
• Independent
• Excellent communication skills

What do we offer?

• Great learning opportunity
• Fun working environment
• Does it sound like something you are interested in exploring further? Please be in touch with our team for an initial chat at phyupwint.khine@activate.sg

Activate Interactive Singapore is an equal opportunity employer. Employment decisions will be based on merit, qualifications and abilities. Activate Interactive Pte Ltd does not discriminate in employment opportunities or practices on the basis of race, colour, religion, sex, sexuality, national origin, age, disability, marital status or any other characteristics protected by law.

Protecting your privacy and the security of your data are longstanding top priorities for Activate Interactive Pte Ltd.

Your personal data will be processed for the purposes of managing Activate Interactive Pte Ltd.’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results, and as is otherwise needed in the recruitment and hiring processes.

Please consult our Privacy Notice (https://www.activate.sg/privacy-policy) to know more about how we collect, use, and transfer the personal data of our candidates. Here you can find how you can request for access, correction and/or withdrawal of your Personal Data.