Total 486 Administrative / Clerical job vacancies in 22 New Scotland Avenue

Overview*

The incumbent will support the Manager, NUHS Total Workplace Safety and Health (TWSH) Office, to drive high standards in Workplace Safety and Health (WSH) practices and foster a strong WSH culture in NUHS. He/she will provide administrative WSH support at NUHS Group Level and Regional Health System Office Level.

Job Responsibilities*

Support Manager, NUHS TWSH Office to

• Implement NUHS-wide WSH initiatives, coordinate WSH efforts across NUHS, NUHS-wide policy alignment, promulgation of best practices across NUHS, any follow-up as required by Ministry of Manpower
• NUHS Total Workplace Safety and Health Oversight Committee Secretariat.
• Demonstrate that WSH is a priority for RHSO by publishing the WSH commitment, reviewing and tracking WSH targets and performance, allocating sufficient resources for WSH, promoting WSH proactively, and ensure that staff have the necessary knowledge on WSH

Requirements*

• Experience in the healthcare industry is an added advantage.
• Licensed and Registered MOM WSH Officer is an added advantage
• Well versed in WSH Act and requirements
• A team player who is able to work independently in a fast-paced environment to meet deadlines
• Strong interpersonal and communication (both written and oral) with the ability to interact with various levels of stakeholders
• Well-versed in MS Office and able to work under pressure

About the role:

The Project Administrator/Executive will support the planning, execution, and closing of projects by providing administrative support and coordination. This role involves collaborating with project managers, teams, and stakeholders to ensure that projects are completed on time, within scope, and within budget.

Responsibilities:

• Assist in the development of project plans and timelines.
• Schedule and coordinate project meetings, preparing agendas and meeting minutes.
• IT/System account creation/administration
• Support the project manager with administrative tasks such as filing, data entry, and document preparation.
• Other supporting duties as needed

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

Job Responsibilities :

• Provide admin support
• Other duties as assigned

Job Requirements :

• All are welcome to apply
• Flexible, able to handle multi-task well and work diligently
• Good organizational skills with excellent follow-up ability and attention to details
• Responsible, pleasant personality and positive working attitude
• 1 – 2 yrs relevant experience

Summary

The HR & Admin Manager is responsible for overseeing and managing all aspects of the human resources function within an organization. This includes developing and implementing HR policies and procedures, managing employee relations, recruiting, and onboarding, performance management, training and development, compensation and benefits administration, and ensuring compliance with relevant labor laws and regulations. The HR & Admin Manager plays a crucial role in fostering a positive and productive work environment and supporting the organization's overall goals and objectives.

Job Duties

Human Resource

• Lead the recruitment and selection process, including sourcing candidates, conducting interviews, and making informed hiring decisions for normal or overseas hiring and BPO (*placement of staff at client location) recruitment.
• Oversee seamless onboarding and offboarding processes for employees, ensuring compliance with company policies and fostering a smooth transition.
• Develop and implement HR policies and procedures aligned with organizational objectives and goals.
• Identify, design, and execute training and development programs aimed at enhancing employee competencies and effectiveness.
• Manage compensation and benefits administration, encompassing salary reviews, bonus programs, employee benefits packages, and payroll processing.
• Offer guidance and support to managers and employees on various HR-related matters, including performance management, employee relations, and disciplinary actions.
• Address employee grievances and facilitate conflict resolution to cultivate a positive work environment.
• Maintain accurate employee records and HR information systems, ensuring utmost data confidentiality and integrity.
• Efficiently manage various forms of correspondence, including emails, letters, packages, and phone calls.
• Monitor office supplies inventory and replenish as needed to prevent disruptions in standard front office operations.
• Coordinate and schedule meeting rooms as per requests from different parties.
• Liasing with external client with regards to BPO (e.g. customer service for staff replacement)
• Task to explore set-up for a branch office in other countries (e.g., office location, registration, administrative process).
• Other tasks that may be assigned by supervisor or director.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field is required.
• Demonstrated track record in HR management roles, with a minimum of 3 years of experience.
• Familiarity with MOM regulations and thorough understanding of the Employment Act and industry best practices is essential.
• Experience with labor laws in Malaysia, Philippines, or Indonesia is considered advantageous.
• Capable of working autonomously or collaboratively within a team environment, adept at managing multiple priorities and meeting deadlines.
• Excellent interpersonal and communication abilities are a must.
• Strong problem-solving and decision-making capabilities.
• Proficiency in MS Office Suite is required.
• Position open to Singaporean applicants.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

Job Description

• Provide general clerical, data entry and administration support in sections of the Marina.
• Perform secretarial duties for the Marina Executive and Manager.
• Assist with organizing, formulating and co-ordinating book-keeping procedures for the profit center.
• Maintain and distribute Marina personnel documents.
• Responsible for mail distribution of both incoming and outgoing material to their respective departments.
• Order office supplies through the correct procedures.
• Maintain the display of all necessary license requirements according to legal requirements.
• Perform any other related duties as assigned by the management.

Requirements:

• At least 2 years of admin support work experience.
• Friendly and service-oriented personality.
• Good English communication skills.
• Positive work attitude, team player, good interpersonal skills and ability to multitask.

Other Information

• Work location: West Coast Ferry Road (Bus 175 and 176) beside West Coast Park.
• Company transport provided (Clementi MRT Station).
• Meals provided.

Responsibilities:

• Assist in the assignment of housekeeping tasks and rooms to the housekeeping team
• Conduct maintenance checks on housekeeping equipment and machines
• Record and perform safekeeping of lost and found items
• Conduct inventory count on housekeeping supplies and equipment
• Coordinate and monitor follow-up on guest requests
• Handle guests' concerns and feedback
• Assist to monitor team's compliance with organisational and regulatory requirements on hygiene, and workplace safety and health
• Report safety hazards and security threats in accordance with organisational guidelines
• Consolidate budget reports for the department
• Maintain housekeeping records and generate reports for the department
• Coordinate meetings for the department

Requirements:

• Minimum "O" level with related experience in Facilities Management / Cleaning industry
• Possess basic knowledge of housekeeping services, waste management or pest control
• Good interpersonal, communication and leadership skills to handle common enquiries or complaints from team members or vendors
• Ability to use basic Microsoft Office applications – Word, Excel, PowerPoint to prepare reports

• Responsible for prepare, performing edits on documents before submitting them for approval.
• Planning & arranging all the employees to SIC if needed.
• Organizeand Archive Documents.
• Fulfill document Retrieval Requests.
• Able to quickly and efficiently retrieve documents and data when needed.
• MaintainDocuments.
• Computer literacy.
• Familiar in Construction/ Process Industry specialicy in documentation.
• Fresh graduate is welcome.

Key Accountabilities:

• Update high-level schedules / internal project scheduling and key milestones for all Services projects within the portfolio or parts of schedules of projects with any criticality.
• Collect time related progress information to update progress charts.
• Key user for Ody.C, supports the Project Manager(s) on the use of Ody.C. Provide training for the team.
• Liaising with the PMs and project team on a regular basis to obtain various information for the Head of Projects
• Ensure Project tools and processes are effectively used across the Services Projects.
• Ensuring that all Project Report(s) (internal & external) are compiled in a consistent and timely manner across projects.
• Manage/Control all official correspondences with end-Customer (letters, monthly reports etc)
• Manage the project / Services business repository e.g. SharePoint
• Arranging team events with a keen focus on team building and cohesion between the various Services Project teams.
• Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact for them.
• Support the setup and ensure the maintenance and operation of the Fleet Maintenance Centre which includes Visualisation Boards and other IT infrastructure.
• Support the execution of the DFQ process for all Service gates to secure DFQ GO On Time
• Provide the necessary support to newcomers in the team

Competencies & Skills

• Basic knowledge of project scheduling theory.
• Practical skills in at least one scheduling software tool
• Practical skills in MS Office software tools (Excel, Word, PowerPoint)
• Fundamental knowledge of the engineering or construction industries.
• Prepared to learn
• Good interpersonal skills; a team player.
• Accuracy and attention to details
• Adaptability in a multi-cultural and rapidly changing environment.
• Trustworthy / Confidential / Discretion
• Sense of urgency
• Autonomy, good sense of initiative and ability to anticipate and solve issues
• Quality rather than quantity service
• Reactivity
• Good relationship and communication skills
• Team-spirit and customer focused

Working Hours

Monday to Friday- 9am-6pm

Responsibilities:

Responsible for the full spectrum of Accounts Payables and Accounts Receivables.

Work closely with operations team for issuing PO to vendors and DO to customers in ERP system.

Generate Sales invoices to customers, record supplier invoices in ERP system.

Assist in cash management and payment processing, and record receipts in accounting system.

Monitor the debts collection and send monthly SOA to customers. Follow up and resolving SOA issue if any.

Prepare quarterly GST submissions.

Assist in monthly, quarterly, and year-end closing of accounts.

Assist Finance Manager during audit or other ad hoc requests

Perform any other ad-hoc duties as assigned by the superior

Requirements:

Candidate must possess at least a Diploma in Accountancy or equivalent.

Minimum 2 years of experience handling full set of accounts (AP/AR).

Familiarise with ERP software and Proficient in Microsoft office (esp. Excel)

Hands-on experience in accounting systems will be advantageous.

Proactive, independent, meticulous, and keen to learn.

Attention to detail and accuracy.

Good communication and interpersonal skills.

Fluent in English (written and spoken).

The Finance and HR Administrative Officer is responsible for providing administrative support to both the Finance and Human Resources departments. This role involves a variety of tasks, including data entry, document management, general administrative support and coordinating phone enquiries e.t.c.

Key Responsibilities:

Finance Administration:

• Assisting with accounts payable and receivable processes
• Maintaining financial records and documents
• Providing administrative support for finance team

HR Administration:

• Assisting with employee onboarding and offboarding processes
• Maintaining employee records and files
• Processing leave and claim administration
• Scheduling and coordinating HR-related meetings and events
• Providing general administrative support for HR initiatives

General Administration:

• Attending to phone calls in a professional and timely manner
• Providing general administrative support to management team

Qualifications:

• Diploma or equivalent
• Proven experience in administrative roles, preferably in finance and/or HR
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint e.t.c.)
• Attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Excellent phone etiquette and communication skills

Additional Preferred Qualifications:

• Experience with HR systems
• Basic understanding of accounting principles and practices
• Basic understanding of HR policies and procedures

Human Resources

• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview, employment contracts and etc aligned with local regulations, Company policies and procedures.

• Monitor the implementation of HR policies and procedures followed by managers and staff.

• Manage the work pass applications (WP/EP) and status including monitor of the expiry dates.

• Prepare confirmation letters, and monitor contract expiry for renewals.

• Update and manage employee records.

• Perform other duties as assigned.

Administrative

• Oversee all administrative tasks in the office compliance with Morimatsu established policies and procedures and Singapore’s legal, fiscal and statutory requirements.

• Assist in securing necessary permits for Singapore office, staff and consultants, as required.

• Acquire and maintain office furnishing, equipment and supplies, and provides administrative support for the maintenance of the telephone, communication and computing system.

• Provide administrative support for directors/managers such as meeting scheduling and travel arrangements

Required Qualifications:

• Degree or Diploma in Human Resources.

• 3-4 years working experience in a similar capacity.

• Added advantages if available immediate or within short-notice.

Required Skills and Competencies:

• Thorough understanding of Singapore labor and employment laws.

• Good computer skills in spreadsheets and word processing.

• Good organization and interpersonal skills with ability to function in a multicultural environment.

• Fluent spoken and written English, and Mandarin.

• Flexible, resourceful and able to perform despite tight schedules.

• A high level individual who is independent, proactive, with good attitude and mindset.

• Must take initiative to complete task assigned.

• Has a strong stakeholder focus and service-oriented attitude.

JOB SUMMARY

Responsible for handling HR administrative tasks for the Human Resources department

MAIN DUTIES AND RESPONSIBILITIES

• Provide secretarial support to VP (HR/Admin).
• Verify and approve claims via the Workday system for Singapore employees.
• Consolidate staff reimbursement for bank credit.
• Provide admin support:
• Update of expenses incurred for fruits and drinks and any other events
• Update of 3RP points
• Produce visa letters.
• Admin support for projects
• Any other admin duties as assigned.

Admin Assistant (1-yearly renewal contract)

General Description:

This role is responsible for assisting in managing the full spectrum of administrative functions.

Duties and responsibilities:

- Report to the Administrative Manager;

- Perform general administrative duties to ensure the smooth running of the office operation, such as sourcing and maintenance of office supplies and utilities, and maintaining the office calendar;

- Cover the reception area during the receptionist’s absence and lunch break. Eg. Answering all phone calls, and attending to visitors;

- Prepare business letters, reports and office memos;

- Assist in planning and scheduling office maintenance needs;

- Assist in applications or subscriptions of utilities and other services, including form fillings, document submissions, contract proofreading and other follow-up matters;

- Assist in a wide range of travel arrangements for staff､ suppliers and clients､ etc., including but not limited to travel document application or renewal, obtaining letters of invitation where applicable, flight､ accommodation and transportation arrangements, making enquiries to address travel-related concerns, and coordinating travel arrangement with multiple parties, working outside office hour whenever necessary;

- Communicate with Admin staff outside Singapore and other counterparts effectively on daily matters;

- Assist in company events from planning to execution;

- Assist in the implementation and follow-up of Safe Management Measures;

- Assist in all general ad-hoc duties;

- Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

-Minimum of 2 years of relevant working experience;

-Diploma in Business or a related field;

-Fluent in spoken and written English;

-Enthusiastic team player;

-Excellent interpersonal skills;

-Ability to prioritize tasks;

-Ability to work under stress and tight timelines;

-Able to work independently;

-Meticulous and detail-oriented.

Interested candidates, please submit your resume and Only shortlisted candidates will be notified. Salary will be commensurate with qualifications and experience.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

The Role

The Sustainable and Green Finance Institute (SGFIN) is a university-level research institute in the National University of Singapore (NUS), jointly supported by the Monetary Authority of Singapore (MAS) and NUS. SGFIN aspires to develop deep research capabilities in sustainable and green finance, provide thought leadership in the sustainability space, and shape sustainability outcomes across the financial sector and the economy at large.

This role is ideally suited for those wishing to work in academic or industry research in the financial sector, particularly in the area of sustainable, responsible, and green investing and valuation. The responsibilities of the role will include providing administrative leadership for SGFIN, ensuring ample support to meet the finance, human resources, and administrative needs of the Institute’s operation.

Responsibilities

Administrative Leadership and Collaborations

• Plan, lead, and oversee the operations of the Institute
• Lead a team, comprising of a small number of direct reports (administrative staff), as well as indirect reports (researchers, student assistants) and temporary staff hires, to ensure the smooth operations of the Institute
• Develop a strong framework for internal (within NUS) collaborations with various NUS units and departments,
• Promote an inclusive external engagement strategy, with the Institute’s leadership team, to promote active collaborations and sponsorships with the industry, including managing the communications with speakers and attendees of the Institute’s academic and industry activities
• Assist in the preparation of project proposals and research grant applications

Finance

• Oversee the Institute’s financial matters, including performing financial planning and projections, and preparing annual reports to internal and external stakeholders.
• Manage the Institute’s income sources and expenditures, aligning them with SGFIN strategic priorities.
• Foster and maintain cross-function collaboration with business partners to facilitate greater efficiency and clarity in financial processes.

Human Resources

• Oversee the Institute’s HR matters, in close collaboration with NUS HR team, to establish good practices in hiring and retention, including developing a fair and equitable compensation structure to attract new hires and retain outstanding staff.
• Promote professional development for the Institute’s staff.

Communication

• Oversee the reliable delivery of the Institute’s websites and collaterals, including the publication and circulation of the Institute’s research communications
• Coordinate promotional events such as media interviews and invited speeches representing SGFIN (via social media, newspapers, TV channels, radio interviews)

Requirements

• Recognised University degree
• Resourceful, motivated, self-driven individual with a high level of initiative
• Excellent organizational skills, including interpersonal and leadership skills
• Excellent communication skills, including writing skills
• Relevant prior working experience in the administrative and managerial roles, including a track record of leading a team of motivated staff members
• Able to multi-task well with clear follow-through
• Meticulous, with an eye for details
• Competent in Microsoft Office tools - Outlook, Word, Excel and PowerPoint

The Services Project(s) Planner & Team Assistant is key role within the Services Project Organisation in the country. He/She reports directly to the Head of Services Project and support all services-related activities in Singapore. He/She is responsible to provide high-level schedules / internal project scheduling and key milestones into the Project tools. He/She will ensure that all Project Management processes and tools are properly adhered to. He/She will ensure that the administrative activities such as documentation management, correspondence management, etc are executed by the members of the project teams diligently.

Ongoing Services Project Include:

• R151 LTSS
• CCL LTSS
• BPLRT LTSS

Key Accountabilities:

• Update high-level schedules / internal project scheduling and key milestones for all Services projects within the portfolio or parts of schedules of projects with any criticality.
• Collect time related progress information to update progress charts.
• Key user for Ody.C, supports the Project Manager(s) on the use of Ody.C. Provide training for the team.
• Liaising with the PMs and project team on a regular basis to obtain various information for the Head of Projects
• Ensure Project tools and processes are effectively used across the Services Projects.
• Ensuring that all Project Report(s) (internal & external) are compiled in a consistent and timely manner across projects.
• Manage/Control all official correspondences with end-Customer (letters, monthly reports etc)
• Manage the project / Services business repository e.g. SharePoint
• Arranging team events with a keen focus on team building and cohesion between the various Services Project teams.
• Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact for them.
• Support the setup and ensure the maintenance and operation of the Fleet Maintenance Centre which includes Visualisation Boards and other IT infrastructure.
• Support the execution of the DFQ process for all Service gates to secure DFQ GO On Time
• Provide the necessary support to newcomers in the team

Competencies & Skills

• Basic knowledge of project scheduling theory.
• Practical skills in at least one scheduling software tool
• Practical skills in MS Office software tools (Excel, Word, PowerPoint)
• Fundamental knowledge of the engineering or construction industries.
• Prepared to learn
• Good interpersonal skills; a team player.
• Accuracy and attention to details
• Adaptability in a multi-cultural and rapidly changing environment.
• Trustworthy / Confidential / Discretion
• Sense of urgency
• Autonomy, good sense of initiative and ability to anticipate and solve issues
• Quality rather than quantity service
• Reactivity
• Good relationship and communication skills
• Team-spirit and customer focused