Total 19 Administrative / Clerical job vacancies in Belfast, County Antrim, BT9 6BQ

• Provides staffing advisory services as well as identifying the most effective and efficient staffing/recruiting and placement processes for Civilian Senior Executive (CSE) positions.
• Advises the Director, CSLMO and Division Chief on any new or proposed changes and provides recommending positions either orally or in writing.
• Processes and/or instructs the CSLMO serviced customers on preparation and submission of personnel actions.
• Advises management on recruitment strategies, sources, and special programs, recruitment, relocation, retention incentive programs, merit system principles, prohibited personnel practices, and the development and use of valid selection criteria.

• • Uses knowledge of the theory and principles of management and organization, administrative practices and procedures, channels of communication, and organizational structure to assess and evaluate staffing requirements and assign staff.
• • Establishes, prioritizes, initiates, and monitors all agency administrative actions.
• • Incumbent reviews correspondence from SecDef, SecArmy, Army Staff, Congress and its staff and the general public. Primary point of contact with all external agencies.
• • Serves as the Mission Partner Identity, Credential and Access Manager (MP ICAM) for non-government employees.
• • Serves as the timekeeper for Time and Attendance of Army Test and Evaluation Office (ATEO).
• • Responsible for developing strategies for internal and external integration of day-to-day and long-range projects and activities.
• • Evaluates administrative practices and procedures to determine operational effectiveness and efficiency.
• • Analyzes problems of administrative matters and recommends solutions.
• • Uses expert knowledge of protocol at Secretariat level including correct channels for official communications as well as a thorough knowledge or proper preparation and handling of material in accordance with security requirements.
• • Provides oversight and administrative control over an array of protocol activities, to include dissemination of events and executive scheduling.
• • Incumbent carries out high priority and special assignments by developing critical background information, conducting coordination, assessing data and feedback, reconciling conflicts, and developing recommendations for action.

• • Uses knowledge of the theory and principles of management and organization, administrative practices and procedures, channels of communication, and organizational structure to assess and evaluate staffing requirements and assign staff.
• • Establishes, prioritizes, initiates, and monitors all agency administrative actions.
• • Incumbent reviews correspondence from SecDef, SecArmy, Army Staff, Congress and its staff and the general public. Primary point of contact with all external agencies.
• • Serves as the Mission Partner Identity, Credential and Access Manager (MP ICAM) for non-government employees.
• • Serves as the timekeeper for Time and Attendance of Army Test and Evaluation Office (ATEO).
• • Responsible for developing strategies for internal and external integration of day-to-day and long-range projects and activities.
• • Evaluates administrative practices and procedures to determine operational effectiveness and efficiency.
• • Analyzes problems of administrative matters and recommends solutions.
• • Uses expert knowledge of protocol at Secretariat level including correct channels for official communications as well as a thorough knowledge or proper preparation and handling of material in accordance with security requirements.
• • Provides oversight and administrative control over an array of protocol activities, to include dissemination of events and executive scheduling.
• • Incumbent carries out high priority and special assignments by developing critical background information, conducting coordination, assessing data and feedback, reconciling conflicts, and developing recommendations for action.

We are looking for an experienced admin for one of our clients in Darlington

Title: Admin

Location: The education village, Darlington , DL1 2AN

Timings: 8am - 5 pm, Monday to Friday

Duration: ASAP - 3 months could be extended

Pay: £14 per hour

Main duties include:

• Manage and organize documents, ensuring all paperwork is accurate and properly stored.
• Complete and close job-related paperwork, sending it to contractors and confirming receipt.
• Sort and maintain both digital and physical filing systems for easy access and retrieval.
• Forward important emails to the appropriate parties, draft professional replies, and escalate urgentmatters needed.
• Act as a liaison between clients, contractors, and internal teams to ensure clear communication.
• Enter job details and updates into company systems while maintaining accurate records.
• Track pending and completed tasks to meet deadlines and follow up on missing details.
• Handle ad-hoc administrative requests and maintain necessary office supplies for administrative processes.

Required experience:

Must have Adminstrative experience

If you are interested in the role and believe this is something for you please click apply with the CV below.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

MONDAY - FRIDAY 9-5pm

36 hours per week

OFFICE BASED, ARMAGH

Brook Street (UK) Ltd are delighted to be working on behalf of one of the biggest Public Sector Organisation's located in Northern Ireland.

Our reputable client is seeking Senior Clerical Officer's to provide administration support within the Children and Young Peoples Service based in Armagh.

As Senior Clerical Officer, provide an effective support structure to Children and Young People's Service Department regarding administration, finance, processing invoices, liaison with service users, Central Support Team Officers and administrative duties related to the centralised booking system.

You will provide efficient administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook, and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.

SUCCESSFUL APPLICANTS MUST:

• Hold Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• Hold at least 1 year`s suitable Clerical and/or administrative experience with sound knowledge of Microsoft Office Suite

SUCCESSFUL APPLICANTS WILL:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• Support in undertaking comprehensive research and investigations as required.
• Assist in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes, and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact, and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.
• Professional and effective telephone techniques along with good oral and written communication skills.
• Work as part of a busy team with excellent communication and organisational skills.

YOU WILL BENEFIT FROM:

• Full training and induction
• Competitive rates of pay
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

The rate of pay is £12.52 per hour

If you would like to apply for this role, please forward your CV via the `Apply` link.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

We are currently recruiting for AO's based in Belfast city centre . The successful candidates will be required to start once the vetting paperwork and ANI completed.

Start date: ASAP or 2nd Dec

Duration: 51 weeks with possible extension

Hours of work: Full time 37 Hours per week

Rate of pay: £12.59 ph

Key Responsibilities:

* Take ownership, action and case manage all activities ("To-Dos" and journal) within Claim such as change of circumstances, payment deductions and all associated administrative functions for your caseload, which includes handling telephony and notifying colleagues where appropriate.

* Put in place and maintain Northern Ireland Payment Flexibilities where necessary.

* Assist and coach claimants in creating and maintaining their online claims

* Manage payments accurately in each assessment period, action returned payments, stop issued payments which have not yet been paid, replace 5 payments where necessary and process the payments of arrears / underpayments.

* Maintain the security and integrity of claimant information through appropriate use of IT, adherence with identity verification, Data Sharing processes and system security protocols.

Sickness/Absence:

Due to the nature of the training, full attendance is important during the training period, noncompliance may lead to your assignment being ended early. Emergency leave will be considered on a case-by-case bases.

This is a long-term assignment, successful candidates will remain office based for the first 6 months of the assignment, the option to work from home may become available after 6 months and depending on performance.

Essential Criteria applicants must have:

• five GCSE/GCE passes (at A, B or C) with Maths and English.

( Proof of certs required )

• Excellent IT skills, including use of Microsoft Word and Excel.
• Excellent communication skills.
• Proven ability to use own initiative.

Please send your CV via the link or email

• You will develop policies, ensure accreditation, manage security incidents, and facilitate the use of CAP information.
• You will develop CAP usage strategies, mentor and train personnel, integrate technology and cybersecurity measures, and engage with senior leadership.
• You will provide technical advice, analyze data, and identify intelligence gaps.
• You will maintain interagency relationships and represent NCIS at national and international meetings.

Brook Street (UK) Ltd is seeking a talented Band 3 Secretary to join our client in Downpatrick. This full-time position offers a fantastic opportunity for a 3 month period with a possibility of extension.

Working Hours: Monday to Friday, 9 AM - 5 PM
Rate of Pay: £11.67 per hour, with weekly pay.

Key Responsibilities:

• Provide administrative support, including appointment scheduling, managing waiting lists, and maintaining filing systems.
• Maintain standards of confidentiality regarding all information held in respect of service users and professional staff.

• Manage referrals for the multi-disciplinary team efficiently using Trust systems and databases.
• Maintain patient records, manage stock supplies, and assist in producing required statistics.

Requirements:

• Proficiency in MS Excel, MS Outlook, and MS Word.
• At least one year of administrative experience.
• Five GCSEs including Maths and English at grade C or above.
• Previous experience in a healthcare setting is advantageous.

How to Apply:

If you wish to be part of this vibrant team then, email via the `apply` link.

This is an excellent opportunity to make a meaningful contribution to the healthcare sector while advancing your career. Don't miss out-apply today!

Brook Street NMR is acting as an Employment Business in relation to this vacancy.

Exciting Administrative Opportunities in Knockbracken Healthcare in South Belfast!

Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 3's on behalf of our esteemed client for Health & Social Care for Northern Ireland

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

o Minimum one year`s experience in Administration.
o GCSE Maths and English or equivalent qualification.

Key Responsibilities:

• Undertake a range of admin support duties including, making appointments, maintaining diaries, receiving, processing and distributing incoming mail.
• Co-ordinate and process a range of correspondence in accordance with agreed procedures within area of responsibility.
• Process all referrals received for multi-disciplinary team in a timely and effective manner on Trust corporate systems and local databases.
• Maintain adequate supplies of stock and stationery, and order stock/nonstock items using Trust's E-procurement system.
• Ordering of medical equipment and supplies for use by professional staff, using Trust IT systems.
• Ensure that all systems used both manual and computerised are maintained in an accurate and timely way and in accordance with local policy and procedure.
• Ensure that systems are in place to provide data returns, which support the provision of service reports

Working Hours:

o Band 3 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.67 per hour and will be paid on a weekly basis
o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Siobhan via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

• You will serve as a senior DON OFR Regional Program Analyst.
• You will identify opportunities for and lead the creation of Department-level primary prevention tools and/or initiate pilots of evidence-informed programs to address identified trends/challenges.
• You will serve as a subject matter expert for Integrated Prevention Workforce programs and exercises significant responsibility as a regional advisor.
• You will conduct regular meetings and collaboration with Service-level IPPW within area of responsibility, allowing for enhanced collaboration, identifying challenges and solutions, and identifying potential strategies.
• You will plan and execute regional engagements to support information sharing, professional development, and training of Navy and USMC IPPW and other stakeholders, as needed.
• You will provide guidance and clarity on program evaluation and survey approvals to ensure consistency, adherence to policy, and proper approvals to enhance effectiveness and efficiency of prevention program evaluation efforts.
• You will be responsible for assessing IPPW activities within AOR and making strategic recommendations to DON OFR leadership re: tailored programs, initiatives, evaluations based on region-specific needs.
• You will organize and conduct independent assessments to identify issues interfering with readiness, effectiveness, compliance, and develops reports with detailed, comprehensive analysis and recommendations.
• You will examine and interpret data from the region; Interpret policies and guidance to develop specific plans, objectives, and guidance for the operation of integrated prevention programs.
• You will prepare reports, executive summaries and presents to a variety of audiences, including senior military officers and senior executives, ensuring the information is tailored to the audience and the delivery of information is accurate.

Exciting Administrative Opportunities in Lagan Valley Hospital in Lisburn !

Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking a motivated individual on behalf of our esteemed client in Lisburn

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

o Minimum one year`s experience in Administration.
o GCSE Maths and English or equivalent qualification.

Key Responsibilities:

" Typing duties.
" Use of computer systems to include data input and retrieval of information.
" Maintenance of filing systems.
" Processing mail.
" Processing and collating information.
" Taking and relaying messages/information.
" Dealing with a range of queries.
" Preparation and transportation of medical and other records.
" Making appointments.
" Arranging meetings.
" General office duties such as photocopying and faxing.
.

Working Hours:

o Band 3 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.67 per hour and will be paid on a weekly basis
o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Katie Aldworth via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Business in relation to this vacancy.

Incumbent typical work assignments may include the following:

• Serves as the OCREOP business operations analyst on various special actions and studies requiring complex and in-depth review and analysis of multiple functional areas that are department-wide in scope.
• Manages, develops, documents, and continually improves all OCREOP mission support functions to include official correspondence, staffing actions, facility space, and special projects to enable mission accomplishment and attainment of OCREOP's strategic and tactical objectives.
• Applies management and analytical techniques to objectively examine, analyze, and prepare solutions to functional, organizational, and systematic problems in the daily operations of the directorate.
• Serves as the Records Management Officer responsible for leading, planning and managing a compliant records management program for both core mission and administrative records, regardless of medium or format, and directs contract support requirements for the implementation and management of the OCREOP records management program.
• Manages OCREOP resources to include all functions involving IT, office space, supplies, personnel, programming, and planning.
• Performs expert level analyses of organizational structure and effectiveness and operational processes, recommending improvements in reporting relationships, staffing levels, physical location, use of office automation systems, and similar aspects relating to operational matters.

This is a Direct Hire Public Notice, under this recruitment, applications will be accepted for each location and/or installation identified in this Public Notice and selections are made for vacancies as they occur. There may or may not be actual/projected vacancies at the time you submit your application.

This Public Notice is to gather applications which may or may not result in a referral or selection.

This position is being filled under Direct Hire Authority (DHA) 5515-538; Subtitle A-Committee on Foreign Investments in the United States; Sec 1717.(a).(4).(b).

Please read this Public Notice in its entirety prior to submitting your application for consideration.

Incumbents typical work assignments may include the following:

• The incumbent will lead the Mergers and Acquisition (M&A) team and coordinate with DoD stakeholders in assessing domestic acquisitions of major U.S. defense suppliers, including impact to: (1) national security; (2) the industrial and technological base; (3) competition and innovation; and (4) the public interest.
• Provides broad program management, strategic guidance, support, and oversight to the M&A mission, including guidance for support contractors.
• Develops the recommended DoD position on applicable transactions.
• Seeks input from applicable DoD customers and coordinates the response within the Department Coordinates with the Antitrust divisions of the Department of Justice and Federal Trade Commission.
• Works with stakeholders to monitor transactions post-merger/acquisition.
• The incumbent will also be responsible for creating a DoD Defense Suppliers List based on inputs from across the Department.
• Draft high-quality work products, including policy proposals, policy papers, DoD issuances, briefing materials, and reports for senior leadership.
• Coordinate and oversee the development of measurable strategic initiatives, including goals, objectives, milestones, implementation plans, and execution.
• Monitors program effectiveness through measurable metrics.
• Provide input into the budget for program requirements.
• The incumbent identifies and resolves highly complex problems that cross organizational boundaries and promulgates solutions.
• Resolution of problems requires mastery of the field to develop new hypotheses or fundamental new concepts.
• The incumbent assesses and provides strategic direction for resolution of mission critical problems, policies and procedures.
• Works at a senior level to define, integrate and implement strategic direction for vital programs with long-term impact on large numbers of people.
• Maintains knowledge of the totality of the activities and resources related to the M&A mission, measuring overall effectiveness of the Departments M&A program.
• Represent DoD in interagency meetings.
• Expresses information effectively, taking into account the audience and nature of the information.

Exciting Administrative Opportunities in Royal Victoria Hospital in Belfast !

Are you an experienced Administrator/ Unit Clerk looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 2 and Band 3's on behalf of our esteemed client in East Belfast

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

Minimum one year`s experience in Administration.

Fully trained in Encompass and comprehensive knowledge

Key Responsibilities:

• Input and extract patient information from information systems.
• Deal with general enquiries / provide advice which requires immediate action within definitive guidelines, protocols & policies.
• Select patients from the lists in clinical priority and chronological order and offer appointment date.
• Responsible for prioritising own workload, maintaining diaries, making appointments, receiving and processing incoming mail / email in an accurate and timely manner in accordance with agreed procedures within area of responsibility
• Develop and maintain strong communication with a range of staff including Clinical and Nursing Staff and administrative staff across multiple teams and Directorates.
• Provide assistance for other team members with tasks as and when required.

Working Hours:

o Band 3 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.67 per hour and will be paid on a weekly basis

o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Siobhan via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.