Total 147 Administrative / Clerical job vacancies in Birmingham, B37 7HL

Your new company


A well established and constantly growing environmental consultancy that operates across the UK with bases in Nottingham Stoke-on-Trent, Macclesfield and Sheffield.

They provide services to a wide range of public and private sector clients across rail, utilities, commercial, residential, retail, infrastructure, industrial and more. As an Environmental Consultancy, they typically provide the following services; Ecology, Arboriculture, Flood Risk Assessment and Habitat management.
Working here will give you a deeper understanding of the environmental industry through interaction in a multidisciplinary team and working on a wide range of projects.

Your new role


This company has recently started to work with an extremely large rail based client, this project is UK wide and will be running for an indefinite time fame. They are looking for ecologists to work on a fixed term basis (1 year contract), who are willing to stay away for extended periods of time.
Main duties will vary but could include…

• Operation Ecological Clerk of Works (ECoW) duties
• Vegetation management on rail projects
• Writing briefing notes, feasibility studies and other summaries of findings
• Habitat suitability checks including buffer zone management
• Effectively communicating with colleagues for efficient project delivery

What you'll need to succeed

• Some experience in an Ecological capacity - Seasonal or Full time
• Field / site-based experience
• Willingness to travel, stay away for extended periods, work weekends and night shifts
• Ability to communicate with and manage contractors
• Good Identification skills in relation to invasive plants and terrestrial animals
• Excellent verbal and written communication skills
• Full UK Driving Licence
• Holder of a Personal Track Safety (PTS) Card (not essential)
• Holder of a protected species licence (not essential)

What you'll get in return

• £26,000 - £35,000 per annum (Depending on Experience)
• A fixed term contract with the flexibility to be made permanent or cancelled
• Employer contributory pension scheme
• An excellent workplace culture
• Training and personal development
• Financial support towards external training courses
• Company phone and laptop provided where necessary
• Company vehicles available where necessary
• Employee Assistance Programme
• Time off in lieu
• Enhanced maternity / paternity leave
• Cycle to work scheme
• Discounted gym membership
• Ability to buy and sell annual leave

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Our Public Sector client is looking for a Personal Assistant to join their team to support one of the organisations Directors. This is potentially a five-month temporary role with the possibility of extension. Full time Monday to Friday 37.00 hours a week, 9.00 to 5.00pm. This role will be paying £14.16 per hour.

This client has multiple offices but has asked that this role work remotely. You may however, be asked to attend a periodic departmental meeting at an agreed location, but this would not be mandatory. Your role would be to provide personal assistant support to the director, which would also include being pro-active in protecting their diary and delegating meetings with their deputy directors. You would be expected to develop a strong working relationship with their individual executive assistants to ensure smooth running of the senior management team.

As part of this role, you will be required, but not limited to, the following responsibilities:
- Email and diary management, prioritising or rearranging where necessary and flagging any potential clashes
- Arranging and booking travel and accommodation
- Arranging/booking meeting rooms and conference facilities
- Attending meetings to note take and issue/chase action points
- General administration duties such as data entry, answer telephones, filing

Skills required -
- Highly organised, self-starter and well-motivated as you will be mainly working unsupervised
- Able to prioritise workload and adapt to changeable deadlines
- Good communications in both written and verbal form
- Confident in engaging with senior leaders and customers over the phone and in person
- Have the ability to maintain a high level of accuracy and are able to apply very high levels of attention to detail

-Good working knowledge of MS applications including SharePoint and OneNote.

Please note this role will require a DBS check, and three years referencing.

If you feel that you would have the necessary skill set for this role and are ready to take on a new challenge, please apply online. Due to the high volume of applications for this role we may not be able to contact every candidate who applies.

To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team. Duties can include, but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS).

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

My public sector client is looking for an experienced Personal Assistant / Support Worker to work alongside one of their Lead Product Managers to support them with their day-to-day work. This is a temporary assignment for about 5 months, working Monday to Friday paying £14.53 per hour, full time 37.50 hours a week. This role will be supporting remotely, but a need to travel to support or attend their offices in central Birmingham may be required.

This role is a very personal role in being able to support the manager during day to day tasks and daily planning of meetings and supporting those meetings in every way possible, you would essentially become an extension of the manager in summarising, prioritising and preparing material to use, as an example.

Key tasks and responsibilities are below:

• Taking accurate notes at meetings and during conference calls - both remote and in person
• Creating and proof-reading documents, presentations and emails
• Reviewing data and checking spreadsheets for accuracy
• Supporting with email correspondence
• Using a range of software applications such as Microsoft Office, particularly Teams and its planner function, Co-Pilot, Jira, Mural, etc.
• Ad-hoc support with day-to-day work tasks
• Occasional travel to some of our office locations to attend and support in-person meetings.

In terms of experience and wider skills set, the below would be essential / desirable:

• Previous experience working as a PA/Support Worker
• Excellent communication skills - both written and verbal with an excellent attention to detail
• Experience working with a range of software packages and solutions, able to learn new applications
• A problem solver, able to develop solutions to problems and issues as they arise
• Great people skills, able to build lasting business relationships
• Highly organised, able to manage own workload and respond quickly to changing priorities
• Previous experience of the technology development sector would be useful
• An understanding and appreciation of disabilities and neuro-diversity and how they can impact on an individual's ability to perform to their best at work could be beneficial

This role will require a clear DBS to be in place, and three years referencing.

If you believe you have the experience and the skill set for this role, please apply directly. There is a fuller job description and more detail available, which can be discussed should you be short listed for the role.

Due to the volume of applications, it may not be possible to reply to everyone

Purchase Ledger Clerk
Paying up to £30,000 per year.
Monday to Friday – 8:30am – 5:00pm.
Hybrid Working – Birmingham Offices.
Immediate Start Available.

We are seeking an experienced Purchase Ledger Clerk to join a Global Freight organisation, working on a hybrid basis.

There is the opportunity to join on an immediate start.

Duties of the Purchase Ledger Clerk:
• Receive, check and verify incoming purchase invoices.
• Identify and correct discrepancies.
• Investigate and resolve purchase invoice errors and queries.
• Entering relevant data onto systems.
• Passing correct invoices for payment.

We are seeking a candidate with previous experience of working in Purchase Ledger or Purchase Invoice Checking who possesses strong IT skills.

MAIN DUTIES AND RESPONSIBILITIES Greeting and attending patients on department reception desk. A patient focused approach should be adopted at all times when working in reception areas, providing a friendly and welcoming environment. Pending imaging referral forms onto the waiting list CRIS system Booking imaging appointments Telephones will be answered whilst upholding the highest standard of customer care at all times. Request, transfer and copy radiology images as required. Queries from Patients, GPs and outside agencies are responded to in a timely fashion, upholding the highest standard of customer care at all times. Queries that cannot be resolved should be discussed with team leaders immediately for advice and support. Clinics should be cashed up at the end of each session. Imaging request forms scanned on a daily basis. Instructions and preparation for imaging appointments should be sent in a timely manner, as per departmental protocols. Participate in Trust appraisal system. Attend mandatory training annually. Production of CDs containing imaging using dedicated workstations. Use IEP as required. Re-activate user accounts / password for PACS / CRIS as appropriate. Regularly direct and act upon PACS email account and take appropriate action. Report equipment faults. This is not an exhaustive list of duties and a regular review will take place with the potholder as part of their ongoing development and performance management. Full job description available as a supporting document.

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently.

Our public sector client is looking for a temporary employee to join their team as an admin officer. This is initially a temporary role until March 2024. There may be chance of an extension, but this will be down to business need. This is a full-time role, Monday - Friday, 37 hours per week. Usual working hours will be 9-5 but this will be down to business need. The pay rate for this role is £11.59ph, increasing to £11.88ph at week 13.

This role is fully office based, due to the nature of the work. The office is located at B4 7NA.

As an admin officer you will be responsible for supporting with administrative tasks that come alongside the cases they look after. Your day-to-day duties will include the following but won't be limited to:

• Preparing papers and files for court, tribunals, hearings, and meetings.
• Creating and updating records on in-house computer system and data input.
• Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.
• Ensuring compliance and administration documentation meet quality standards.
• Resulting courts accurately
• Answering telephone calls
• ad hoc admin, photocopying, scanning and filing

The ideal candidate for this role will have strong administrative experience. Ideally 12-18 months of admin experience within a workplace.

The successful candidate will be subject to public sector compliance checks, Basic DBS check, referencing etc. If this role is something you are interested in please apply online.

For further details on the main responsibilities, please see the attached job description and person specification

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

A commercial law firm based in Birmingham City Centre is seeking a Legal Secretary, paying up to £24,500 plus benefits, to support their growing team.

Based in the Birmingham office, you will be joining one of the companies fasted growing teams, helping to support their fee earners and solicitors with all of their administrative needs. This is a really great role in a company that provides extensive opportunity for growth, development and further training.

Duties will include the following:

• Audio and copy typing as well as document processing
• Formatting documents and any other relevant documentation as needed
• Opening files and cases
• Organising and maintaining accurate files both in hard copy and electronically
• Producing invoices and dealing with any queries
• Produce frequent summaries of account ledgers
• Diary management for the fee earners
• Prepare travel itineraries, book transport and accommodation as required
• Receiving phone calls from clients; taking messages where needed
• General administrative support for the department
• Provide cover and support to the other secretaries within the team as and when

The ideal candidate will come from a legal background, but all areas of professional services will be considered. You will have an eye for detail as well as being process driven, enjoying working in a strictly administrative capacity. Adaptable and confident, you will be working as part of a wider team, but there will also be a lot of autonomous working in this role. Excellent communications skills, you will be the go to person for the team.

If you are a legal secretary looking for a role in a growing firm where there will be loads of opportunity to grow then please do apply!

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

To support the uploading and inputting of data to databases/spread sheets and electronic patient record. This will include the Essential Care Indicator (ECI) data, updating Referral to Treatment (RTT) spread sheet and other clinical documentation as requested. To update the patient administration system for the purpose of extracting, amending, and in-putting data as directed in above. To accurately access the patient administration system and all patients related information as required whilst assessing any risks to patient confidentiality and maintaining confidentiality. To support the provision of general administration duties i.e. copy typing and appointment letters. Assist in requests for faxing, filing, scanning. Assist with internal and external post and sending out clinical documents e.g. appointment letters or other clinical letters. Provide flexible administrative and clerical cover as required to meet the needs of the service.

***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***

LEARNING DISABILITIES SERVICE – CENTRAL HUB, RIVERSIDE LODGE
Permanent Receptionist/ Administrative Assistant Band 2 - 37.5 hours per week.
We have an exciting opportunity for a Permanent Post Band 2 in the Learning Disabilities Service.

The Learning Disabilities Service provides a range of services for people in the West Midlands to assist them in managing their learning disabilities. All our services are provided by teams of clinical professionals and support staff who aim to provide integrated services in ways that best meet the needs of patients and their carers. You must enjoy working within a multi-disciplinary team and have the ability to relate to our service users, carers, parents and members of the public.

This is an exciting opportunity for an individual who relishes a challenge and is keen to demonstrate their skills and abilities in using their own initiative, working in a fast-paced environment. A calm but proactive approach with the ability to multi-task is desirable.

The post holder will assist in the provision of a comprehensive receptionist/administrative service on a day-to-day basis, to accurately input confidential data using a variety of Trust IT systems and the Electronic Patient Record (Rio) and contributing to the efficient and effective running of all administrative and office systems, adhering to Standard Operating Procedures, where appropriate, within the Learning Disabilities Service.
• To assist in the provision of a meet and greet service, to monitor and maintain the reception area, ensuring a polite, efficient and professional introduction is given to all patients, staff and other visitors, maintaining a signing in/out book
• To receive and deal with incoming calls and take the appropriate action, communicating accurate messages.
• To ensure that the reception area remain clean and tidy and always present a good image of the LD service.
• To update the patient administration system for the purpose of extracting, amending, and in-putting data as directed in above.
• To accurately access the patient administration system and all patients related information as required whilst assessing any risks to patient confidentiality and maintaining confidentiality.
• To support the provision of general administration duties i.e. copy typing and appointment letters. Assist in requests for faxing, filing, scanning.
• Assist with internal and external post and sending out clinical documents e.g. appointment letters or other clinical letters.
• Attend admin team / departmental meetings on a regular basis.

Equal Opportunities

Birmingham Community Healthcare NHS Foundation Trust is committed to being an equal opportunities employer and welcomes applicants from people irrespective of age, gender, race and disability.

Be Part of Our Team...

BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.


• To support the uploading and inputting of data to databases/spread sheets and electronic patient record. This will include the Essential Care Indicator (ECI) data, updating Referral to Treatment (RTT) spread sheet and other clinical documentation as requested.
• To update the patient administration system for the purpose of extracting, amending, and in-putting data as directed in above.
• To accurately access the patient administration system and all patients related information as required whilst assessing any risks to patient confidentiality and maintaining confidentiality.
• To support the provision of general administration duties i.e. copy typing and appointment letters.
• Assist in requests for faxing, filing, scanning.
• Assist with internal and external post and sending out clinical documents e.g. appointment letters or other clinical letters.
• Provide flexible administrative and clerical cover as required to meet the needs of the service.


This advert closes on Monday 23 Sep 2024

JOB DESCRIPTION JOB TITLE Medical Receptionist/ Admin Assistant REPORTS TO Senior Receptionist/Practice Manager HOURS 20-25 Hours per week Job summary: The purpose of the role is to: Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way. Provide general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone Offer general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone Undertake a variety of administrative duties to assist in the smooth running of the practice, including the provision of secretarial and clerical support to clinical staff and other members of the practice team Facilitate effective communication between patients, members of the primary health care team, secondary care and other associated healthcare agencies Duties and responsibilities: The duties and responsibilities to be undertaken by members of the practice administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the senior receptionist/practice manager, dependent on current and evolving practice workload and staffing levels: Premises: Open up premises at the start of the day when first to arrive, de-activate alarm and make all necessary preparations to receive patients. When last to leave at the end of the day, ensure that the building is totally secured, internal lights are off and the alarm activated. Maintaining and monitoring the practice appointments system Ensure an effective and efficient reception service is provided to patients and any other visitors to the practice Deal with all general enquiries, explain procedures and make new and follow-up appointments. Using your own judgment and communication skills, ensure that patients with no prior appointment but who need urgent consultation are seen in a logical and non-disruptive manner. Advise patients of relevant charges for private (non-General Medical Services) services, accept payment and issue receipts for same. Enter patient information on to the computer as required. Patient notes and correspondence: o Retrieve and re-file records as required, ensuring strict alphabetical order is adhered to o Ensure correspondence, reports, results etc. are filed promptly and in the correct records, ensuring that all recent correspondence is available when patients are seen. o Ensure records are kept in good repair, with all necessary information on the outside cover clearly visible. Make and serve refreshments, ensure the kitchen is kept clean and tidy and air and tidy the waiting room in turn with other staff. Ensure that all new patients are registered onto the computer system promptly and accurately Undertake any other additional duties appropriate to the post as requested by the partners, the practice manager or senior receptionist. Explain practice arrangements and formal requirements to new patients and those seeking temporary cover, and ensure procedures are completed. Receive and make telephone calls as required. Divert calls and take messages, ensuring accuracy of detail and prompt appropriate delivery. Processing personal and telephone requests for appointments, visits and telephone consultations, and ensuring callers are directed to the appropriate healthcare professional Processing and distributing incoming (and outgoing) mail Taking messages and passing on information Filing and retrieving paperwork Processing repeat prescriptions in accordance with practice guidelines Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers Providing clerical assistance to practice staff as required from time to time, including word/data processing, filing, photocopying and scanning Dealing and facilitate the clinical waste collections. Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data Health & safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way, free from hazards Actively reporting health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general/patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role Undertaking periodic infection control training (minimum annually) Reporting potential risks identified Demonstrate due regard for safeguarding and promoting the welfare of children. Equality and diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/professional development: The post-holder will participate in any training programme implemented by the practice as part of this employment, with such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Quality: The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources Communication: The post-holder should recognise the importance of effective communication within the team and will strive to: Communicate effectively with other team members Communicate effectively with patients and carers Recognise peoples needs for alternative methods of communication and respond accordingly Contribution to the implementation of services: The post-holder will: Apply practice policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate This job description covers the main duties the post holder is expected to undertake. These duties may be revised periodically in consultation with the post holder and according to the work needs.

Provide a comprehensive assistant secretarial service to clinicians and clinical teams in conjunction with the Senior Team Secretaries. Audio typing of clinical dictation, using TPro digital dictation system. Responsibility for the timely workflow of clinical dictation throughout the departments and for supervising the workload of the Band 2 admin support clerks. To type ad hoc departmental correspondence. To have knowledge of the Trusts Did Not Attend policy and to ensure procedures are followed correctly. Receive phone calls from patients, relatives and GPs. Ensure they are dealt with in a timely manner or passed to the appropriate secretary as required, maintaining the highest possible customer care at all times. Ensure regular data cleansing is carried out on Trust systems such as PAS and Theatreman as required. Communicate with other departments across the Trust as required. Transcribe or paste correspondence / reports into Trust systems when required. Liaise with hospitals and GP surgeries for information. Photocopying and faxing/emailing documents as required. To open and distribute post, prioritising any urgent post and ensuring relevant documentation is attached in addition to acting promptly and appropriately to all e-mail correspondence. Track case notes in and out of departments. Ensure loose filing is amalgamated with case notes within the department or health records. Liaise with appropriate staff in making routine appointments or cancellations as directed by the Medical Secretaries and Management Team. To report equipment faults to IT department, particularly in respect of digital dictation system and equipment, using online hospital IT portal or by telephone. Request radiology images as required by clinicians, using IEP electronic system. To deputise for the Medical Secretaries on an ad hoc basis, for annual and sick leave. To participate in personal appraisals and personal reviews and work to achieve agreed set objectives. To participate in appropriate training and development activities. Please see attached job description and person specification for full details.