Total 69 Administrative / Clerical job vacancies in Blackburn, Lancashire, BB2 6TD

We are seeking a dedicated and organized Admin Assistant to support our Service Development Manager within the children’s services sector at Holywell Children’s Homes. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle various administrative tasks to ensure the smooth and efficient operation of our services.
________________________________________
Key Responsibilities: Administrative Duties:
• Handle incoming and outgoing post and manage telephone and email communications.
• Cover reception duties, including greeting and assisting visitors.
• Type up documents, update and ensure all administrative documents are current and accurate.
• Update computer records and manage data entry tasks.
• Operate office equipment such as printers and photocopiers, conduct stock takes, reorder supplies, and seek authorization for outgoing costs from the Registered Manager.
• Set up meetings, take minutes, and distribute them accordingly.
• Produce documents and reports as required.
• Restock office supplies and other small supplies within the Home.

Service Development Support:
• Assist with the development and implementation of up-to-date service policies and procedures in compliance with current regulations.
• Implement guidelines from the Children’s Homes Regulations Including the Quality Standards (April 2015), The Children’s Homes (England) Regulations 2015, the Homes Statement of Purpose, and the Children Act 1989.
• Support the Registered Manager in maintaining compliance with statutory requirements and obligations (e.g., Children’s Homes Regulations 2015, Mental Health Act 1983, Mental Capacity Act 2005, NHS & Community Care Act 1990, Protection of Vulnerable Groups Act 2006, Disability Discrimination Act, Human Rights Act).
• Assist in ensuring the smooth and effective running of all operational procedures, and record keeping.
• Communicate and collaborate with Holywell’s partners, including local authorities, ICHA, PCSO’s, other professionals, and families as instructed by the Service Development Manager.

Supporting the Service Development Manager:
• Assist the Service Development Manager in managing the Registered Care Home and staff in the absence of a Registered Manager.
• Help in achieving and maintaining high standards of governance and ensuring compliance with legislative, professional, and quality standards to achieve a GOOD or OUTSTANDING rating by OFSTED.
• Support the Service Development Manager in working closely with Commissioners, families, and advocates for children to maintain Holywell’s interests and reputation.
• Assist in keeping Holywell’s policies and procedures up to date, ensuring all staff are familiar with and understand them.
• Support in developing a database of contacts with key commissioners of children’s services and preparing documentation for service registration with regulatory authorities (OFSTED).
• Assist in preparing annual budget forecasts and managing staff teams effectively to deliver full support to children and achieve compliance with statutory requirements and Holywell’s standards.

Organizational Responsibilities:
• Make autonomous decisions within the scope and role of professional practice, adhering to organizational guidelines and responsibilities.
• Assist and advise Holywell Children’s Services Limited on resource utilization and the development of high-quality services.
• Support Holywell’s status as an Investor in People and a Preferred Provider of social care services.

Essential Skills and Qualifications:
• Excellent organizational skills and time management.
• IT literate
• Computer literacy and proficient keyboard skills. Word processing / data processing/ spreadsheets/ presentations
• NVQ level 3 or equivalent in literacy and numeracy or equivalent
• Willingness to undertake training to develop skills to take a proactive role in administration and software, i.e., forward planning, negotiation, monitoring, making recommendations.
• Strong communication skills and the ability to work well as part of a team.
• A good level of English spelling and grammar.
• Good numeracy skills with accuracy and attention to detail.
• The ability to use initiative and work independently when required.

Experience
• Experience in organising and managing administrative systems and procedures in an office environment
• Experience of working as part of a team
• Experience of working on own initiative
• Skills, Knowledge and Ability.
• Ability to undertake a wide range of administrative tasks including word processing and filing
• Ability to collate statistical data and present both orally and in written reports
• Ability to apply information communications technology to the responsibilities of the job
• The ability to take accurate minutes
• Good understanding of issues associated with working in Social Care.
• Ability to respect confidentiality.
• Ability to deal with contentious / difficult situations and resolve conflicts.
• Ability to work to a high level of autonomy under limited direct supervision, including determining and organising information; to manage own workload, to work under pressure and with initiative
• Ability to work successfully as a member of a team
• As an employee of Holywell, you will be required to pursue actively with Holywell’s policies on equal opportunities and race relations and to undergo any training associated with this.
• Willingness to learn or knowledge of using computerised systems for budget management.
____________________________________
DISCLOSURE – Barring Systems
This post is subject to an enhanced disclosure under the DBS.

Your new company
A reputable manufacturing business based in Morecambe, are seeking an experienced Purchase Ledger Clerk.to join their team on a permanent and full time basis. This business boasts a financial turnover of over £30million and specialise in niche products, distributed across the UK and Europe.

Your new role
In your new role as Purchase Ledger, you will be reporting to the Finance Manager. You will be responsible for processing high volumes of invoices daily, dealing with purchasing and producing statement reconciliations. You will make payments to suppliers, upload payments to the bank and send remittances. Alongside the purchase ledger, you will be responsible for processing staff expenses and any other ad-hoc support in the Finance team. This is a full-time role, based from their offices in Morecambe.

What you'll need to succeed
To be successful, experience of working in a similar role previously is essential. Experience of working on ERP systems would be highly preferable, but not essentia. You will have good working knowledge of Excel and be comfortable working with complex spreadsheets.

What you'll get in return
In return, you will be offered a salary of £26,000. Your benefits package includes:

• 33 days holiday
• Employee pension scheme
• Death in service x4
• Parking on-site
• Full-time hours, with flexible working.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Transcription and production from winscribe of typewritten reports/correspondence, for the consultants team and visiting consultant team which may include outpatient reports, discharge summaries, and other relevant clinical and non-clinical correspondence. - Open and prioritise correspondence (which is often of a highly sensitive and confidential nature) on behalf of consultant/s ensuring that urgent correspondence receives prompt attention. In the consultant/s absence, Medical Secretary is responsible for ascertaining which correspondence requires referral to an appropriate clinician/nurse for urgent attention. - Retrieve and act upon correspondence received by e-mail. - Process case-notes of patients discharged from hospital; follow through ongoing care plans as indicated in notes. Allocate notes to relevant clinician for dictation, or ensure that any standard letters are completed as appropriate. Where standard letters have been generated at ward level, ascertain from case-notes whether any supplementary letter/action is required and deal with appropriately. Ensure that follow up appointments or referrals to other specialties are arranged where necessary. - Ensure that relevant investigation results received after patients discharge are communicated to GPs where appropriate, particularly where treatment may be required. - Ensure that discharge summaries and other time-sensitive information are dictated and typed within the designated time limits. - Ensure the correct closure of outpatient episodes have been completed, following consultant appointments with patients. - Receive, manage and prioritise telephone and personal enquires, complaints, messages and information from patients, relatives, General Practitioners, Consultants and other medical staff and external organisations on behalf of Consultant and clinical team. Deal with enquiries relating to the medical and social welfare of patients and relatives in a sensitive manner, referring to medical staff or other Healthcare Professionals where appropriate. When responding to enquires, ensure that relevant guidelines or protocols are followed. - Respond to enquiries from patients and Healthcare personnel as appropriate. Provide empathy and reassurance to patients where necessary. May be required to convey clinical/medical information to patients, medical, nursing, pharmacy or other healthcare staff, when instructed by, or with permission of Consultant. - Manage patient investigation results. Check all incoming laboratory/radiology results, ensuring that abnormal results are communicated promptly to appropriate Clinician. Ensure all reports are seen and signed by Clinician prior to filing in case-notes. Retrieve patient results from the ICE system, ensuring that results are available as soon as possible. Responsible for chasing up missing results. - Maintain systems for monitoring and retrieving outstanding investigations. May be required to instigate appropriate referrals to other disciplines in respect of specific abnormalities in line with Departmental protocols. - Undertake self-supervision and effective self-organisation in terms of: a) co-ordinating annual and other leave in co-operation with other secretaries, and with the approval of management; b) liaising with other secretaries to ensure fair distribution of work by mutual assistance; c) liaising with manager and other secretaries regarding any flexi-time arrangements within the office. - Establish and maintain efficient office systems, including filing systems for the clinical team and maintain a booking out and/or booking in system for case-notes using the hospital patient administration system. - Co-ordinate arrangements for urgent outpatient appointments/hospital admissions, domiciliary visits etc - liaising with wards, departments and other agencies as required. - Liaise with Admissions Department in respect of patients requiring hospital admission, ensuring that relevant information or instructions are communicated effectively. Ensure that all relevant investigations are available prior to admission and in particular that any problem with the potential to delay admission/surgery is brought to the urgent attention of the relevant clinician (may be necessary to liaise with or organise input of other Clinicians prior to admission (eg anaesthetic assessment) or to co-ordinate arrangements where procedures require multidisciplinary input). - Maintain confidentiality at all times, ensuring that information is only divulged to authorised sources and by appropriate means. - Provide administrative and secretarial support for Consultants non-clinical NHS obligation and commitments. - Provide essential cover for colleagues during periods of sickness, holiday absence, non-working days and home worker

The role of the Medical Secretary is to provide a comprehensive secretarial, administration and information service to the Consultant Paediatric Team in respect of his/her NHS work and to the supporting medical/nursing team. The role comprises a wide range of specific duties and requires competence in word processing, keyboard skills, audio-typing, communication and organisational skills.

Transcription and production from winscribe of typewritten reports/correspondence, for the consultant’s team and visiting consultant team which may include outpatient reports, discharge summaries, and other relevant clinical and non-clinical correspondence.

- Open and prioritise correspondence (which is often of a highly sensitive and confidential nature) on behalf of consultant/s ensuring that urgent correspondence receives prompt attention. In the consultant/s absence, Medical Secretary is responsible for ascertaining which correspondence requires referral to an appropriate clinician/nurse for urgent attention.

- Retrieve and act upon correspondence received by e-mail.

-

When you walk through the door, one of the first things you’ll notice is that the organisation is full of talented people. Not just in the fields of medicine, nursing or diagnostics but in every part of the organisation. Professional and committed people who are all working together in an open and supportive culture.

We don’t just look at you for who you are now; we look at you for who you could be in the future. We take training seriously, and encourage you to do the same. We want staff to develop their capabilities to the full with a range of learning and development opportunities.

To enable the Trust and its employees to exceed expectations and to achieve corporate and service aims and objectives, we need to recruit, develop and retain skilled and motivated people through effective people management and development, leading to a high performance culture.

Transcription and production from winscribe of typewritten reports/correspondence, for the consultant’s team and visiting consultant team which may include outpatient reports, discharge summaries, and other relevant clinical and non-clinical correspondence.

- Open and prioritise correspondence (which is often of a highly sensitive and confidential nature) on behalf of consultant/s ensuring that urgent correspondence receives prompt attention. In the consultant/s absence, Medical Secretary is responsible for ascertaining which correspondence requires referral to an appropriate clinician/nurse for urgent attention.



- Retrieve and act upon correspondence received by e-mail.

- Process case-notes of patients discharged from hospital; follow through ongoing care plans as indicated in notes. Allocate notes to relevant clinician for dictation, or ensure that any standard letters are completed as appropriate. Where standard letters have been generated at ward level, ascertain from case-notes whether any supplementary letter/action is required and deal with appropriately. Ensure that follow up appointments or referrals to other specialties are arranged where necessary.

- Ensure that relevant investigation results received after patient’s discharge are communicated to GP’s where appropriate, particularly where treatment may be required.

- Ensure that discharge summaries and other time-sensitive information are dictated and typed within the designated time limits.

- Ensure the correct closure of outpatient episodes have been completed, following consultant appointments with patients.

- Receive, manage and prioritise telephone and personal enquires, complaints, messages and information from patients, relatives, General Practitioners, Consultants and other medical staff and external organisations on behalf of Consultant and clinical team. Deal with enquiries relating to the medical and social welfare of patients and relatives in a sensitive manner, referring to medical staff or other Healthcare Professionals where appropriate. When responding to enquires, ensure that relevant guidelines or protocols are followed.

- Respond to enquiries from patients and Healthcare personnel as appropriate. Provide empathy and reassurance to patients where necessary. May be required to convey clinical/medical information to patients, medical, nursing, pharmacy or other healthcare staff, when instructed by, or with permission of Consultant.

- Manage patient investigation results. Check all incoming laboratory/radiology results, ensuring that abnormal results are communicated promptly to appropriate Clinician. Ensure all reports are seen and signed by Clinician prior to filing in case-notes. Retrieve patient results from the ICE system, ensuring that results are available as soon as possible. Responsible for chasing up missing results.

- Maintain systems for monitoring and retrieving outstanding investigations. May be required to instigate appropriate referrals to other disciplines in respect of specific abnormalities in line with Departmental protocols.

- Undertake self-supervision and effective self-organisation in terms of:

a) co-ordinating annual and other leave in co-operation with other secretaries, and with the approval of management;

b) liaising with other secretaries to ensure fair distribution of work by mutual

assistance;

c) liaising with manager and other secretaries regarding any flexi-time

arrangements within the office.



- Establish and maintain efficient office systems, including filing systems for the clinical team and maintain a booking out and/or booking in system for case-notes using the hospital patient administration system.

- Co-ordinate arrangements for urgent outpatient appointments/hospital admissions, domiciliary visits etc - liaising with wards, departments and other agencies as required.

- Liaise with Admissions Department in respect of patients requiring hospital admission, ensuring that relevant information or instructions are communicated effectively. Ensure that all relevant investigations are available prior to admission and in particular that any problem with the potential to delay admission/surgery is brought to the urgent attention of the relevant clinician (may be necessary to liaise with or organise input of other Clinicians prior to admission (eg anaesthetic assessment) or to co-ordinate arrangements where procedures require multidisciplinary input).

- Maintain confidentiality at all times, ensuring that information is only divulged to authorised sources and by appropriate means.

- Provide administrative and secretarial support for Consultant’s non-clinical NHS obligation and commitments.

- Provide essential cover for colleagues during periods of sickness, holiday absence, non-working days and home worker


This advert closes on Tuesday 16 Jul 2024

PERSONAL TUTOR
TEMPORARY MATERNITY COVER
FULL TIME, TERM TIME plus 5 working days
START DATE: ASAP
SALARY - Support Staff Scale S9 - S11 £24,442 - £26,097 per annum pro rata HOURS OF WORK - Monday - Friday 8.30am - 4.30pm (36.25 hours per week - 45 minute lunch break)Winstanley College is a large sixth form college specialising in AS/A levels and Level 3 vocational courses. The College is regularly towards the top of the league tables and has an excellent reputation for academic achievement, comprehensive pastoral care and extensive enrichment.Interview date is to be confirmed.Winstanley College is committed to safeguarding and protecting the young people that we work with. As such, all posts are subject to the `Safer Recruitment` process, including the disclosure of criminal records and vetting checks. We ensure that we have a range of policies and procedures in place which promote safeguarding and safer working practice across the College. Please be aware that social media checks of candidates may be undertaken as part of the recruitment process. Winstanley College is committed to diversity and inclusion and welcomes applications from all sections of the community.

Our client is a well renowned Law firm in Blackburn that specialises in Personal Injury based in Blackburn.They mainly cover every area of Personal Injury from Road traffic accidents.

Due to their continued success and growth, they are currently seeking 2 x Paralegals to join their Personal Injury department to assist in achieving the best possible results for their clients.

We're offering you the opportunity to join a dynamic and fast paced organisation, whilst providing a supportive working environment where you will work towards a shared vision.

As a Paralegal, you will progress Fast Track cases from start to an effective and satisfactory conclusion for our clients ensuring high level of services.

The right person must have good attention to detail and the ability to handle a busy caseload under their own initiative.

This is an excellent opportunity for people looking to progress in a career.

There is also the possibility of remote working for the right candidate with relevant experience.

Candidate must have experience in the following:
Dealing with MOJ portal
dealing with Third Party Insurers
Reviewing Medical and Engineer Reports
Valuing Medical Reports
Negotiating Settlements
Preapring Court Claim forms
Preparing Trial Bundles including Witness Statements and Standard Disclosure

Job Type:
Permanent

Salary: £20,000- £24,000

What skills and experience we're looking for

Thank you for considering St. Mary's Catholic Academy for the next stage in your career. We are seeking to appoint a talented Admin Assistant to support our attendance team at St Mary’s. The role is offered as a permanent, term time only post for 37 hours per week, to commence in September 2024. We are willing to consider part time options. This would be a fantastic opportunity to develop your administrative and customer service skills.

Applications must be sent electronically to admin@stmary.blackpool.sch.uk by 9am on Monday 1st July 2024.

KNOWLEDGE/SKILLS
• Ability to relate well and develop positive relationships with adults and students.
• Ability to work constructively as part of a team and to show individual initiative.
• Ability to manage competing priorities on a daily basis.

EXPERIENCE
• Experience of general administrative duties is desirable but not essential.

ATTITUDE/APPROACH
• A calm, professional manner and a good sense of humour is essential.
• A willingness to be part of the whole school and to contribute to its ethos.
• Flexibility, reliability and honesty.
• An excellent attendance and punctuality record. (Please note that excellent attendance is considered to be 95% attendance over the past two years. Directors will take note of one-off illnesses/absences and individual circumstances).

Closing date for applications: Monday 1st July 2024 - 9am
Shortlisting date: Wednesday 3rd July 2024
Interview dates: Week commencing Monday 8th July 2024

Post Details:
Grade: B - NJC scale point range 3 to 4
Salary: £19,116.00 - £19,433.00 actual pro-rata salary (pay award pending)
Contract: Permanent, term time only
Hours: 37 per week. 8am - 4pm Monday to Thursday, 8am - 3.30pm Friday with a 30 minute lunch each day. Part time and flexible hours can be discussed.
Start Date: 1st September 2024

Please refer to the application pack for further details.

What the school offers its staff



St. Mary’s is a highly regarded, oversubscribed and successful school with:

• A caring ethos and high standards.
• An Outstanding Diocesan Inspection Report (March 2017)
• A full Ofsted Inspection of St Mary’s in May 2022 was extremely positive and confirmed that St Mary’s Catholic Academy continues to be good in all areas. You can read a copy of the report on the Academy's website.
• An outstanding induction programme, friendly staff, high quality professional cover supervisors, ICT technicians and admin support and a strong family ethos which make St. Mary’s a great place to work.
• State of the art facilities housed in our £22.5 million pound refurbished campus.

We would be delighted to receive your application.



Commitment to safeguarding

BEBCMAT is fully committed to safeguarding and promoting the welfare of all learners, staff and visitors. All posts are subject to: ● DBS ● Medical clearance ● Verification of qualifications and National Insurance number. ● Two references including a judgement about suitability to work with children. ● A member of the interview panel will be trained in implementing Child Protection procedures. ● In line with Keeping Children Safe in Education 2023, online search be carried out. For teaching positions, barred list checks and prohibition from teaching checks will be carried out. For leadership positions, section 128 checks will be performed.

Your new company
Your new company is an established manufacturing business, with head offices based in Rossendale, with excellent links to Burnley, Blackburn, Accrington & Bury. Following an internal promotion, they are now looking to recruit an experienced and confident Purchase Ledger Clerk to join their team on a full time and permanent basis.

Your new role
In your new role as Purchase Ledger Clerk, you will be responsible for the processing of purchase invoices for all areas of the business, including matching invoices to PO numbers and coding of invoices. You will set up new supplier accounts, maintain control of the ledger accounts and regularly reconcile the supplier statements. Part of your role will involve dealing with any supplier and customer queries in a timely and professional manner, whilst ensuring excellent levels of customer service. You will maintain control of the purchase ledger inbox and assist with weekly payment runs. This is a full time role, working Monday to Friday.

What you'll need to succeed
In order to be successful for this role, you will have excellent IT skills and have a good understanding of nominal ledger codes. Experience of working in purchase ledger is essential, with the ability to manage high volumes of invoices with excellent communication skills.

What you'll get in return
In return for this, you will be offered a salary of £25,000. Alongside this, you will be offered an excellent benefits package including enhanced holidays, hybrid working, onsite parking, pension and a company-specific benefits scheme, which will be discussed on application.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We have a fantastic team of people who are conscientious, caring, reliable and compassionate, all qualities which are essential to the NHS.

If you want to be part of this team and have the necessary skills we would like to meet you.

Vacancy within Health Records Department, Royal Blackburn Teaching Hospital.



Monday – Friday working hours 12pm – 8pm – 37.5 per week



East Lancashire Hospitals NHS Trust provides a range of health care services primarily for the people of East Lancashire, which comprises of the Boroughs of Blackburn, Burnley, Hyndburn, Pendle, Ribble Valley and Rossendale. Our Trust aims to provide appropriate, high-quality personal and organisational development interventions, which will improve patient care.

Provision of a comprehensive and efficient Health Records Service to patients/service users within the East Lancashire Health Community, ensuring a high level of Customer Care whilst maintaining confidentiality at all times. Together with clerical/admin experience, keyboard skills, a polite and pleasant manner, you will be part of this team.


The Health Records Department runs a 24/7 service providing approximately700,000casenotes annually, ensuring they are available at the point of contact, throughout the Organisation.

It involves a lot of manual handling and is a physical environment.



General Duties will include the following:


• Provide an accurate and efficient filing and retrieval service for medical casenotes.
• Locate and extract medical casenotes for patients attending clinic and for both elective and emergency admissions.
• Request and ensure delivery of health records for patients either attending a clinic or an admission, from all departments within this Trust and other hospitals.
• Prioritise own workload ensuring agreed timescales are met each day involving the provision of case notes.
• Provide a courier service which involves the collection of health records onsite and offsite, for emergency admissions during all shifts and Bank Holidays.
• Adhere to departmental policies and procedures and participate in audits in order to maintain data quality and provide an efficient service.
• Cull, prepare and record health records for offsite storage and redirect upon request.
• Frequent physical effort is required for long periods during a shift, therefore all moving and handling guidelines must be followed and staff must attend all training courses as required by the department manager.
• Act as first point of contact for all patients and visitors to the Department, providing a comprehensive reception and clerical Service to patients, relatives, carers, consultants and their teams.

You must be an organised person with the ability to work on your own or as part of a team.

Established in 2003 East Lancashire Hospitals NHS Trust (ELHT) is a large integrated health care organisation providing high quality acute secondary healthcare for the people of East Lancashire and Blackburn with Darwen.

Our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 700,000 patients a year from the most serious of emergencies to planned operations and procedures. We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work and achievements.

Provide an accurate and effective filing and retrieval service for medical/obstetric casenotes.

Participate in the preparation and improvement of medical/obstetric casenotes for the Trust.

Locate and extract medical/obstetric casenotes for patients attending clinic and for elective and emergency admissions.

Request and ensure delivery of casenotes for patients either attending clinic or admission, from all departments within the Trust, other hospitals and offsite storage.

Prioritise own workload to ensure agreed daily timescales are met regarding the provision of casenotes.

Locate, extract, prepare and input data onto the Patient Administration
System ensuring casenotes are delivered to wards for all emergency
and elective admissions.

Maintain accuracy in the preparation of casenotes for admission and
a clinic, ensuring all documentation is filed appropriately.

Input patient details onto the Patient Administration System and allocate
obstetric casenotes for all new patients to the Trust.

Print and prepare location lists for clinics and elective admissions.

Close and archive medical casenotes by physically updating and dividing large casenotes into new volumes, ensuring the contents are filed accurately within the appropriate health record and electronically recorded.

Cull, prepare and record health records for offsite storage/destruction
and redirect upon request.

Frequent physical effort is required for long periods during your shift,
therefore all moving and handling guidelines must be followed and
staff must attend all training courses as required by the departmental
supervisor/manager.


This advert closes on Friday 28 Jun 2024

We have a position within the Health Records Department, RBH.

Monday - Friday 9-5 pm, 37.5 hours



East Lancashire Hospitals NHS Trust provides a range of health care services primarily for the people of East Lancashire, which comprises of the Boroughs of Blackburn, Burnley, Hyndburn, Pendle, Ribble Valley and Rossendale. Our Trust aims to provide appropriate, high-quality personal and organisational development interventions, which will improve patient care.

Provision of a comprehensive and efficient Health Records Service to patients/service users within the East Lancashire Health Community, ensuring a high level of Customer Care whilst maintaining confidentiality at all times. Together with clerical/admin experience, keyboard skills, a polite and pleasant manner, you will be part of this team.


The Health Records Department runs a 24/7 service providing approximately700,000casenotes annually, ensuring they are available at the point of contact, throughout the Organisation.

It involves a lot of manual handling and is a physical environment.



General Duties will include the following:


• Provide an accurate and efficient filing and retrieval service for medical casenotes.
• Locate and extract medical casenotes for patients attending clinic and for both elective and emergency admissions.
• Request and ensure delivery of health records for patients either attending a clinic or an admission, from all departments within this Trust and other hospitals.
• Prioritise own workload ensuring agreed timescales are met each day involving the provision of case notes.
• Provide a courier service which involves the collection of health records onsite and offsite, for emergency admissions during all shifts and Bank Holidays.
• Adhere to departmental policies and procedures and participate in audits in order to maintain data quality and provide an efficient service.
• Cull, prepare and record health records for offsite storage and redirect upon request.
• Frequent physical effort is required for long periods during a shift, therefore all moving and handling guidelines must be followed and staff must attend all training courses as required by the department manager.
• Act as first point of contact for all patients and visitors to the Department, providing a comprehensive reception and clerical Service to patients, relatives, carers, consultants and their teams.

You must be an organised person with the ability to work on your own or as part of a team.

Established in 2003 East Lancashire Hospitals NHS Trust (ELHT) is a large integrated health care organisation providing high quality acute secondary healthcare for the people of East Lancashire and Blackburn with Darwen.

Our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 700,000 patients a year from the most serious of emergencies to planned operations and procedures. We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work and achievements.

Provide an accurate and effective filing and retrieval service for medical/obstetric casenotes.

Participate in the preparation and improvement of medical/obstetric casenotes for the Trust.

Locate and extract medical/obstetric casenotes for patients attending clinic and for elective and emergency admissions.

Request and ensure delivery of casenotes for patients either attending clinic or admission, from all departments within the Trust, other hospitals and offsite storage.

Prioritise own workload to ensure agreed daily timescales are met regarding the provision of casenotes.

Locate, extract, prepare and input data onto the Patient Administration
System ensuring casenotes are delivered to wards for all emergency
and elective admissions.

Maintain accuracy in the preparation of casenotes for admission and
a clinic, ensuring all documentation is filed appropriately.

Input patient details onto the Patient Administration System and allocate
obstetric casenotes for all new patients to the Trust.

Print and prepare location lists for clinics and elective admissions.

Close and archive medical casenotes by physically updating and dividing large casenotes into new volumes, ensuring the contents are filed accurately within the appropriate health record and electronically recorded.

Cull, prepare and record health records for offsite storage/destruction
and redirect upon request.

Frequent physical effort is required for long periods during your shift,
therefore all moving and handling guidelines must be followed and
staff must attend all training courses as required by the departmental
supervisor/manager.


This advert closes on Friday 28 Jun 2024

Are you looking for a role as a Personal Assistant? We are looking for someone to provide support for a young man within his own home and within the local
community.
Your duties will include supporting with all aspects of his daily life, including
supporting with toileting needs, tidying up, preparing his snacks and meals,
providing companionship, ensuring his safety at home and whilst out and
about.
We are looking for a caring, proactive and motivated individual with a
passion for supporting others to live their best life.
Previous experience of working with autism and learning difficulties is
desirable but not essential, but a positive attitude and good work ethic is
essential. You must have excellent communication and interpersonal skills.
A driver with a full clean license is required, as there will be regular trips
into the community.
This is a position for up to 33.5 hours per week (possible job share) with an hourly
rate of £11.44, plus 5.6 weeks (pro rata) paid annual leave and workplace
pension scheme.
For further information and duties, please contact us, to obtain the full job
description.
Quote employer ref: LILS/RK/PK
Tel: 01772 558863-option 1
Or email: lils@disability-equality.org.uk

Deal with queries from staff and answer phone queries from patients and various organisations Ensure all case notes are filed correctly. Ensure notes are filed and tracked back in records room Compile new patient records following departmental guidelines. Update new patient record database ensuring records available for outpatient appointments, phone correspondence, etc. Transferring and booking in patient records using relevant systems, ie: EPR, CERNER Use of photocopier and e mail when necessary.

There is no better time to start a career within our Administration team than now!
Would you like secure employment where you can progress your career?
If you would like to build a career that gives you genuine sense of achievement and fulfilment, then look no further and apply today!
Rossendale School are recruiting for an Administrator to join a busy and professional administration team. We are looking for enthusiastic multitasker, who is highly skilled and proficient in the use of Microsoft office, excel & word. The successful candidate who be a solution focused member of the team and be able to prioritise competing deadlines in a professional manner.
Our benefits include exclusive access to reward and discount scheme, comprehensive induction, commitment to your ongoing training and career progression, pension scheme, paid for enhanced DBS, wellbeing support, cycle to work scheme and more!
As part of Aspris Children’s Services, we are immensely proud of the career pathway and training we can offer you. We ask that you can demonstrate the values needed for a role, transferable skills and life experience and in return we will give you all the training and support you need to progress.
The successful candidate will be able to adapt to company systems and have a good level of English and Maths to fulfil the role. If you can multitask and enjoy being part of a busy environment and have the following characteristics:
Communication – Communicating with our young people is vital to understand their needs. Positive working relationships, teamwork and communication play a key part in ensuring important information is relayed to other staff.
Organisation –You will need to be confident and organised in general office duties, minute taking and handling student records.
Attentive – No two tasks are the same, so being attentive to greet all visitors, answering telephone calls, booking in appointments, as well as scheduling reviews with other professions.
Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.
If you want to progress your career working in Education, Aspris Children’s Services will help you get there.
Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.

Transcription and production from digital dictation of typewritten reports/correspondence, using word processing packages, for the medical teams, which may include outpatient reports, detailed discharge summaries, operation notes and other relevant clinical and non-clinical correspondence. This may include correspondence that is time-sensitive (such as complaints) ensuring information is dictated and typed within any designated time limits. Type medico-legal summaries, maintain medico-legal files and liaise with legal department in respect of medico-legal cases. Manage patient investigation results effectively including maintaining systems for monitoring and retrieving outstanding investigations and responsibility for chasing up missing/delayed results. Retrieve patient results from ICE/Cerner system, ensuring that results are available as soon as possible. Check any incoming laboratory/radiology results, ensuring that abnormal results are communicated promptly to appropriate Clinician. Will be required to instigate appropriate referrals to other disciplines in respect of specific abnormalities in line with Departmental protocols. Ensure any external reports received are seen and signed by Clinician prior to filing in case-notes if relevant. Process health records of patients discharged from hospital; where standard letters have been generated at ward level, ascertain from electronic patient record whether any supplementary letter/action is required and deal with appropriately. Ensure that follow up appointments or referrals to other specialties are arranged where necessary. Ensure that any relevant investigation results received after patients discharge are communicated to GP where appropriate, particularly where treatment may be required. Input and extract data from our electronic patient record (Cerner) and other relevant software programmes, which are Trust-wide or specialty-specific. Provide appropriate cover by operating a buddy system for colleagues during periods of absence to ensure effective cross-cover is maintained within the directorate. To be the primary contact for patients under designated consultants. To communicate effectively and professionally, giving reassurance, information or advice appropriately

An opportunity has arisen within the Respiratory Department for a suitably qualified Medical Support Secretary. This role is to support our team of Medical Secretaries providing cover for annual leave and sickness. We are looking for an enthusiastic and well -motivated member of staff who is a flexible team player.

The post holder will undertake a wide range of secretarial, administrative and clerical duties with specific responsibilities, including digital transcription of clinic letters and other correspondence.

You will be able to demonstrate excellent communication skills and be able to use your own initiative.

Experience of medical audio transcription and medical terminology is essential, as would experience of working in a busy, demanding office role.This is a demanding but rewarding role and an excellent opportunity for the right candidate to progress towards the role of Medical Secretary.

You will need to be calm under pressure and be able to prioritise and manage your workload, sometimes with minimal supervision.

Candidates should not apply for this role unless they meet the essential criteria.



To provide full secretarial support and cover for the team of 5 Medical Secretaries and their 10 Consultants with their busy workloads within the Respiratory Department, this is needed on a daily basis and for during periods of annual/sick leave as appropriate.

The Consultant Respiratory Physicians diagnose and treat conditions affecting the respiratory (breathing) system, ie thenose, throat (pharynx), larynx, the windpipe (trachea), the lungs and the diaphragm.

MAIN DUTIES


• Typing and digital transcription of clinical letters, correspondence, reports and other documents to support the medical secretarial team.
• To prioritise administration workload ensuring deadlines are met on a daily basis providing a seamless administration service to the medical secretarial teams.
• Receive telephone enquiries with tact and discretion and have the ability to deal with these appropriately and in a timely manner.
• Receive, record and prioritise incoming and outgoing post, both paper and electronic, extracting relevant correspondence.
• Produce regular correspondence and documents to meet specific deadlines, using packages which may include Microsoft Office, Word, Excel, Outlook, PowerPoint and in-house computer packages.
• Retrieve patient results from ICE desktop in a timely manner and maintain systems for monitoring and retrieving outstanding investigations. Filing results once signed by the Consultant.
• To provide general administrative duties e.g. filing, faxing, scanning and photocopying.
• Tracking in/out medical notes when necessary
• Requesting notes from medical records as appropriate.
• Ensure effective communication with all work colleagues, visitors and patients.
• Searching for notes following case note requests from Health Records when requested.
• To cover consultants’ secretaries in their absence.
• Maintain confidentiality at all times ensuring that information is only divulged to authorised sources and by appropriate means.
• Input and extract data from patient administration system (PAS) and other relevant software programmes, which may be Trust-wide or speciality-specific.
• Cancelling/amending outpatient clinics in Consultant’s absence.
• Attend all mandatory training.


This advert closes on Wednesday 12 Jun 2024