Total 7 Administrative / Clerical job vacancies in Bulwell, NG6 8WR

The main duties/responsibilities of the role are:- To provide a comprehensive, efficient and confidential, administrative and secretarial service to the multi-disciplinary team in the Mental Health Support Team. To work in close co-operation with staff and other health professionals to ensure a quality service. To be an active and supportive member of the MHST's administrative team. (For full range of role responsibilities and duties please refer to the attached job description) Please note that this post does not meet the pay level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likeilood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Job Purpose As Personal Assistant you will provide a high standard of personal assistance and secretarial support to the Executive Directors enabling efficient operation of their portfolios whilst ensuring the utmost confidentiality at all times. The post holder will require effective planning, organisation and communication skills and will be responsible for ensuring pro-active and responsive daily management of diaries, emails, phone calls and other correspondence. The post holder will be required to demonstrate excellent organisational and administrative skills and have the ability to work independently using high levels of discretion, judgement and critical analysis. Part of this fast paced role will require the post holder to be an effective communication link between internal and external stakeholders. The post holder will be expected to adopt a flexible approach to suit the variable and developing workload in the Corporate Office. There may be times when the post holder will be required to work at other locations Dimensions Be committed to working and engaging constructively with internal and external stakeholders on a range of issues. Nurture key relationships and monitor networks internally and externally. Present a professional, welcoming and helpful image to staff, other organisations and the public. Be aware of the complex, potentially contentious and highly sensitive environment in which the Executive Directors operate to ensure the effective and appropriate use of their time through prioritising appointments, dealing with correspondence and dealing with staff, both internal and external. Develop and maintain close collaboration and co-operation with the wider Executive Team, working at all times to achieve set standards. Ensure all communication is dealt with in a timely, efficient manner and that deadlines are met, taking action, where appropriate, in the absence of the Executive Directors. Produce correspondence, reports, and other documents to a high standard and with due respect for confidentiality and corporate style being highly proficient with the Microsoft suite of products Key Responsibilities Analytical and Practical Judgement Provide and receive, sensitive and contentious information/complex facts which require the analysis, interpretation and comparison of a range of options and make judgements based on the information/facts. Deal with sometimes complex enquiries from a wide range of organisations and individuals in a professional and sensitive manner, ensuring confidentiality at all times. On occasions this may involve handling a caller who is upset or aggressive. Undertake/support specific project and ad hoc work on behalf of the Executive Directors and/or the Executive Assistant as required. Planning and Organisation Manage the Executive Directors diaries, coordinating and prioritising appointments, highlighting changing priorities, emphasising areas of concern/potential conflict and ensuring that there is effective communication to all relevant parties and to make all necessary arrangements, including travel. Maintain an awareness of ongoing issues in order to be able to tie up correspondence appropriately, chasing up actions and giving position statements prior to meetings taking place. Manage all incoming and outgoing mail on behalf of the Executive Directors. To distribute mail for action, prepare draft responses, follow up action and make a record of any actions taken. To review and where appropriate, action all incoming email on behalf of the Executive Directors in a timely manner. To service and minute the meetings of the Boards Committees ensuring that the minutes and papers are issued in a timely manner and in accordance with CityCares governance processes. Maintain efficient forward planning and follow up systems, ensuring that responses are received, and deadlines met. Drafting presentations. Provide cover for colleagues during periods of absence and annual leave. Ensure the Executive Directors are fully briefed on events and scenarios as they arise, determining the priority of the issues and obtaining and collating the information needed to enable them to make informed decisions. Policy and Service Development Propose changes to own work to ensure it aligns to the work of Executive Directors for the enhancement of service delivery. Financial and Physical Resources Ensure that levels of stationery/office supplies are maintained in order that the office can run smoothly at all times. Human Resources Ensure that HR and pay related processes and schedules are followed at all times. This includes the notification of staff changes, leavers and absence information for the Executive Directors teams. Work closely with the immediate team and others to contribute to the continuous development of working methods and standards. Information Systems Ensure that all documentation (manual and digital) is efficiently and effectively dealt with including operating a forward planning system. Maintain and continually contribute to the development of office systems and procedures to ensure efficient and effective support. Take and transcribe formal meeting minutes and update the electronic meeting record system. Develop and maintain comprehensive filing systems, both paper and electronic, ensuring efficient and effective retrieval of documents, and systems that are catalogued and accessible. Other Role Specific Duties To work flexibly, including occasional instances of work prior to the start of the day or after the end of the normal working day if required Able to work at other locations if required. Conduct any other reasonable duties commensurate with the role and requested by an Executive Director. Demonstrate the values and behaviours of the organisation at all times. Act as an ambassador for Nottingham CityCare Partnership at all times. Learning and Development Attend statutory and essential training updates as required. Undertake training as necessary in line with the development of the post and as agreed with the Line Manager as part of the personal development process. Identify own learning needs and jointly plan training requirements. Participate in CityCares appraisal process to discuss how your role will help deliver the best possible care to our patients.

School Administrative Officer Level 3
Full time, 37 hours per week
Term time only
Permanent
Grade D points 7-12 (£24,294 - £ 26,421 FTE per annum) £20,895 Actual salary per annumBulwell St Mary’s Church of England Primary & Nursery School is seeking to appoint a Level 3 School Administrative Officer to support the Operations Manager to provide administrative, financial, organisational processes within the school and assist with the planning and development of support services. Bulwell St Mary's is a wonderfully welcoming Church of England city school, where children from a variety of backgrounds come together to learn, grow and flourish in a supportive, nurturing Christian community. Bulwell St. Mary’s is a proud Church of England school that develops Christian values and morals. We focus on 6 key values: Respect, Friendship, Courage, Honesty, Forgiveness and Creativity. This allows our children to grow as individuals and interact positively with each other in all situations they encounter. The values, along with our Take Care Ethos, are a way of life rather than a set of rules to be followed which allows our children to become respectful, thoughtful, content and happy. We warmly welcome applications from motivated individuals to join our dedicated and highly effective team from Bulwell St Mary’s Church of England Primary & Nursery School. The role will include operating the school’s financial system and procedures in accordance with statutory guidelines, financial guidelines, school and Trust Policy and practice; assisting with maintaining the school budgetary allocation and providing financial information and processing of invoices and the provision of related information to members of the School Management Team You will:
• have general office or similar experience
• experience of working in financial/cash handling
• be able to carry out both routine and more difficult financial calculations
• have the ability to interpret data / information and present this to senior staff in an appropriate, understandable fashion
• be accurate and take pride in your work
• work well as part of a team
• be literate and numerate;
• have excellent communication skills with children and adultsIn return we offer:
• A welcoming community and a highly motivated, professional staff team that are driven towards continuously raising standards.
• Excellent professional development opportunities through an extensive range of network groups and other Transform Trust initiatives
• Calm and purposeful learning environments
• Friendly, polite, well-behaved children who deserve the very best
• Excellent partnerships between pupils, staff, parents, governors and community
• A forward-thinking approach to teaching and learning throughout the school
• Career opportunities as part of a successful Multi Academy TrustVisits to our school are warmly welcomed, please contact the school office to arrange an appointment. How to apply
Equality and diversity matters to us. If you think you’d be suited to one of our roles we’d love to hear from you regardless of age, disability status, ethnicity, gender, religion or sexuality. We are a Disability Confident Committed Employer and as such anyone who is registered disabled and meets the essential person specification criteria will be shortlisted for interview.Please complete the online application form which you will find on the Transform Trust website. Any questions or queries should be directed to Mrs Lyons at Bulwell St Mary’s Church of England Primary & Nursery School.Interviews will be held on: Monday 22nd July 2024Transform Trust is a Multi Academy Trust with over 7000 children in 23 Primary Schools covering Nottingham, Nottinghamshire, Derby and Derbyshire. Joining us, you will be part of an ambitious and innovative organisation. We have a strong focus on empowering our member schools to drive their improvement journey whilst maintaining their own individual identity and community focus. We believe education has the power to transform lives and communities. Our purpose is to be an innovative and inclusive Trust working for all children. We are an employer that encourages flexible working and promotes wellbeing through workload considerations. Safeguarding
Transform Trust and its schools are committed to safeguarding and promoting the welfare of children and expects staff and volunteers to share this commitment. All appointments are subject to safer recruitment procedures and pre-employment background checks, including satisfactory references, medical, Enhanced DBS with children’s barred list clearance, online and social media checks and completion of relevant safeguarding training including Safeguarding Children in EducationAll school roles are classed as regulated activity and as such, it is an offence to apply to for this role if you are barred from engaging in regulated activity relevant to children

This role requires the post holder to provide an efficient and comprehensive clerical and administrative service for the department. This will include maintaining patient related records/databases making appointments and preparing correspondence. See detailed job description attached.

An exciting opportunity has arisen for a Team Secretary to join our Admin Team working within CAMHS City Looked After Children Team based at Pebble Bridge, Hopewood, Nottingham.

The CAMHS City Looked After Children Team within our Child and Adolescent Mental Health services are specialised multi-disciplinary services for Looked After Children and adolescents under 18 years experiencing mental health problems.

Please note that this post may not meet the pay and skill level required for a Skilled worker visa

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa and also does not appear on the shortage occupation list for healthcare and education.

In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

You will be based at Bulwell Children’s Centre, Bulwell, Nottingham. The main responsibility of the role is to provide administrative support to the clinical team. Duties will include typing letters, audio typing, room bookings, minute taking, booking appointments using the Trust database system and holding electronic diaries. Ideally, you should be flexible to cover other responsibilities to meet the demands of the service.

The post involves speaking to service users, carers and other agencies. You will be expected to be a team player.

Applicants must possess a typing/word processing qualification to at least RSA III/OCR equivalent, educated to NVQ Level 3 or equivalent. You will work under the direct supervision of the Admin Team Leader and have the ability to prioritise own work within tight deadlines.

Excellent communication skills, both written and verbal, are essential for this post.

Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.

As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We are committed to flexible and agile working, including the opportunity to join our bank.

Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.

We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.

If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!

#TeamNottsHC

The main duties/responsibilities of the role are: -

- To provide a comprehensive, efficient and confidential, administrative and secretarial service to the multi-disciplinary team in CAMHS City Looked After Children.
- To work in close co-operation with staff and other health professionals to ensure a quality service.
- To be an active and supportive member of the CAMHS City Looked After Children administrative team.

(For full range of role responsibilities and duties please refer to the attached job description)


This advert closes on Tuesday 9 Apr 2024

Proud member of the Disability Confident employer scheme

To carry out all aspects of clerical and administrative support. Maintain health care records including computerised systems and databases. Reception duties including monitoring patients & visitor attendance, dealing with telephone enquiries and incoming mail. To received and make internal and external telephone calls from staff, service users/patients, members of the public and external agencies ensuring that messages received are appropriately signposted and actioned. Type correspondence, as required. Co-ordinating healthcare appointments for patients. Word process correspondence including letters, memos and typing reports. May be required to take notes/minutes at team meetings. Filing and photocopying, scan and attaching documents. To implement and maintain adequate filing and follow up systems. Transfer of individual and bulk files for archiving between locations. Input clinical data and maintain. Identify health and safety practices that are appropriate to self and others. To participate in appropriate training courses and updates in accordance with mandatory requirements and undertake personal development plan 'My Annual Review'. Working as a team to provide cover for sickness and annual leave, as and when required. To undertake any other duties that would be a reasonable expectation of the role.

Job Purpose To provide comprehensive administration support to the Senior Management Operations Team enabling efficient operation of their portfolios whilst ensuring the utmost confidentiality at all times. The post holder will require effective planning, organisation and communication skills and will be responsible for ensuring pro-active and responsive daily management of diaries, emails, phone calls and other correspondence. The post holder will be expected to adopt a flexible approach to suit the variable and developing workload in the Corporate Office. There may be times when the post holder will be required to work at other locations. Dimensions To ensure team members are aware of own role and are up to date with any system / process changes. To actively participate in Nottingham CityCare Partnerships mandatory training and team specific training. Present a professional, welcoming and helpful image to staff, other organisations and the public. Be aware of the complex, potentially contentious and highly sensitive environment in which the Senior Management Team operate to ensure the effective and appropriate use of their time through prioritising appointments, dealing with correspondence and dealing with stakeholders, both internal and external. Produce correspondence, reports, and other documents to a high standard and with due respect for confidentiality and corporate branding. Being highly proficient with the Microsoft suite of products. Key Responsibilities To provide full administrative assistant support to the Senior Management Team, as appropriate, including project working to ensure all reports/ projects are completed within timescales. To communicate with a broad range of personnel, internal and external. From CityCare Senior and Executive Management, Team Managers, Corporate colleagues (HR, Quality and Safety, Finance) and externally ICS colleagues. Provide a frontline service to all stakeholders and customers/ service users, deal with queries and enquiries and from this, resolve any issues, on own initiative and in collaboration with colleagues when appropriate, in line with existing procedures and policies. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. To co-ordinate and ensure the smooth running of internal meetings, conferences, seminars, training events/ workshops, which may include co-ordinating with colleagues across agencies. Overall duties will include booking rooms, organising hospitality and receiving visitors. Responsible for ensuring that all necessary reports and agendas are formatted correctly and circulated prior to meetings, this will include corporate meetings and workforce disciplinary meetings. To take minutes/ notes (to include audio typing) of required meetings and to ensure that all actions are clearly recorded and followed up by the attendees identified. To ensure equipment is available for presentations and set up accordingly. To provide recruitment administration support as needed, considering Health and Safety and confidentiality requirements To maintain records of annual leave and sickness for Senior Management Team direct reports. To develop and implement administrative systems and procedures (both manual and IT based) in accordance with organisational policies, as appropriate. To collate data for surveys and audits undertaken by members of the Senior Management Team. To undertake any other duties and responsibilities that may reasonably be required and appropriate to the role.