Total 95 Administrative / Clerical job vacancies in Cardiff, Wales, CF10 1EZ

Overview of the job

The Administration Support Adviser works as a member of the Approvals and Compliance team located in Newport. This team is responsible for making evaluative decisions in a range of substantial work areas on the suitability of applicants to work within the Ministry of Justice and HMPPS, including NPS. It contributes to the management of corporate risk in compliance with agreed policy and procedures. Working closely with the Head of Security Vetting located in London and Shared Services, as well as offering the opportunity to build relationships with individuals and agencies across the criminal justice landscape.

Part of upscaling the work of this team requires additional administrative support. This job will ensure that other team members can concentrate fully on their responsibilities which should ensure this work can be delivered. The administrative responsibilities and duties associated with this role will enhance the effective functioning of this team as a whole.

Summary

This role will involve providing administrative support to this small team. This will include information management, maintaining and updating spreadsheets, providing regular data updates to other relevant parties and agencies, acting as a specific point of contact for enquiries regarding the general business of the team and co- ordinating meetings and training.

Proud member of the Disability Confident employer scheme

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Rydym yn croesawu ac yn annog ceisiadau gan bawb, yn cynnwys grwpiau sydd wedi’u tangynrychioli yn ein gweithlu ar hyn o bryd, ac rydym yn ymfalchïo mewn bod yn gyflogwr o safon uchel sy’n denu llawer o ymgeiswyr. Ewch i https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity gael rhagor o wybodaeth am sut rydym yn hyrwyddo amrywiaeth a chynhwysiant yn y gweithle.

Overview of the job

The Administration Support Adviser works as a member of the Approvals and Compliance team located in Newport. This team is responsible for making evaluative decisions in a range of substantial work areas on the suitability of applicants to work within the Ministry of Justice and HMPPS, including NPS. It contributes to the management of corporate risk in compliance with agreed policy and procedures. Working closely with the Head of Security Vetting located in London and Shared Services, as well as offering the opportunity to build relationships with individuals and agencies across the criminal justice landscape.

Part of upscaling the work of this team requires additional administrative support. This job will ensure that other team members can concentrate fully on their responsibilities which should ensure this work can be delivered. The administrative responsibilities and duties associated with this role will enhance the effective functioning of this team as a whole.

Summary

This role will involve providing administrative support to this small team. This will include information management, maintaining and updating spreadsheets, providing regular data updates to other relevant parties and agencies, acting as a specific point of contact for enquiries regarding the general business of the team and co- ordinating meetings and training.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Maintaining, updating and developing various spreadsheets associated with this area of work.
• Information management such as overseeing version control of manuals, formatting documents, recording research papers etc.
• Provide support to colleagues with the collation, formatting, presentation, uploading and publishing of documents for internal and external distribution.
• Maintaining information management systems.
• Providing regular information and data updates about participation and completion of assessments and interventions to other stakeholders.
• Liaising with stakeholders to receive data and information which is central to the business of the team.
• Assisting in the co-ordination of supervision, training, meetings and procurement.
• Sending information about our products when requested from staff within HMPPS and external stakeholders.
• Acting as a specific point of contact for initial enquiries regarding the work of the team.
• Produces information where required to adhere to timetabled reporting schedules.
• Monitoring that all work and business within the team is compliant with existing policies.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Job Category : Operational & Support Staff
Location : Service Headquarters, Carmarthen, Mid and West Wales Fire and Rescue Service
Hours Per Week : 37.00
Start Date : immediate start
Start Time : 09:00
End Time : 17:30
Salary: £12.02

About this Job
A challenging and exciting opportunity exists for the right person to form part of Mid and West Wales Fire and Rescue Service in the post of a Clerical Assistant. The successful individual will be responsible for providing clerical support to the Operational Equipment and Assurance department and to attain the department’s goals and effective and efficient administration of the Operational Support team with the use of the dedicated computer applications to record and maintain records. You will be responsible to process and monitor, cross-reference and confirm validity, and accurate completion of works before passing to finance and allocate work streams for the operational support team of hydrant inspectors.







The Person
Suitable applicants will have already demonstrated achievement with the appropriate administrative qualifications at NVQ Level 4/HNC/HND and/or appropriate experience.

You will have the skills and aptitudes to operate effectively at a Clerical Assistant. If you are highly organised, a confident communicator with sound judgement and a proven track record in admin, this is an opportunity to drive forward an exciting role for the fire and rescue service, in an area that offers excellent working and living conditions.


The successful applicant will be based at Fire Service Headquarters in Carmarthen, which administers 58 fire stations and 1300 staff with a budget of over £63 million. Mid and West Wales provides a beautiful environment in which to live and work, and the opportunity for a high quality of life.


1. Appropriate administrative qualifications at NVQ Level 4/HNC/HND and/or appropriate experience




2. Current Driving Licence 


KNOWLEDGE


3. Knowledge and understanding of the services provided within the Operational Equipment and Assurance Department




4. Experience in Microsoft Office packages and various other software packages 



5. Knowledge of Operational Equipment and Assurance Department policies and procedures 







EXPERIENCE


6. Experience of day-to-day office administration 



7. The ability to work under pressure to tight deadlines, often having to prioritise to meet unexpected or changing workload 


8. Experience in dealing with members of the public 

We are working closely alongside a Local Authority in Cardiff to assist with the appointment of a MASH Admin, on a 4-month contract, highly likely to be extended at clients discretion. Please apply with your CV for immediate consideration.

Responsibilities:

High volume call handling
High volume data inputting
Contact in safeguarding and promoting the wellbeing of children, young people and their families.

Required Skills & Abilities:

A positive and customer focused attitude is essential
Ability to show high levels of attention to detail
Possess very clear communication skills , It is vital that both written and verbal information processing is done accurately and timely
The ability to work to a deadline is important.
The ability to multi task under pressure whilst working to agreed standards and have a flexible approach to be able to adapt to changes in priorities
Able to work both as part of a team and on your own initiative is required. 

Please note:

You should be available to work immediately or at a short notice.
You should have right to work in U.K
This role requires an enhanced DBS

Disclaimer: Brackenberry Ltd is acting as an Employment Business in relation to this vacancy. We are committed to equality in the workplace and is an equal opportunity employer. Unless otherwise stated all of our roles are temporary, though assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Important: We will interpret your application as being permission to submit
your CV to this role (with the right to represent you) unless you advise us to the contrary. Your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Full Job Description and Person Specification is attached in supporting documents or please click 'Apply Now' to view in TRAC