Total 15 Administrative / Clerical job vacancies in Clarksville, Tennessee

• Manage incoming and outgoing correspondence.
• Maintain and control the calendar and schedule appointments for the Principal and Assistant Principal.
• Establish and manage records and files.
• Compile information for a variety of one-time and recurring administrative and/or technical reports.
• Receive calls and visitors and direct inquiries to the appropriate staff member.

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

Serves as the Chief of the Administrative Division and administrative advisor to the U.S. Attorney for planning and managing the United States Attorney's Office resources. Typical duties include, but are not limited to:

• Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space management, purchasing, information technology management, internal controls, mail, records, acquisitions, communication services and supplies.
• Supervising a subordinate staff of administrative, technical and clerical personnel. Setting goals and priorities. Preparing schedules for completion of work.
• Analyzing management issues for the District, developing short- and long-range plans to ensure office operations are conducted efficiently and effectively and meet mission requirements.
• As a Designated Operating Plan district, exercising significant autonomy for short- and long-range budget administration. On behalf of the U.S. Attorney, serves as the primary financial manager for the District; responsible for budget formulation, presentation to EOUSA and execution.
• Developing and managing a comprehensive district-level personnel program exercising final authority for personnel planning and management activities to meet the short- and long-range needs of the office.
• Plans and provides for all management services and office support functions in the district which include printing, publications, automation, selection of furniture and equipment, property management and supplies.
• Oversees the purchasing program to ensure purchases are within delegated authority and comply with all associated policies, procedures and guidelines.
• Manages the information technology program for the district ensuring employees have hardware and software needs to meet mission requirements.
• Projects and analyzes space needs based on proposed initiatives, staff changes and technology improvements. Designs office layouts, schedules alterations and repairs, oversees building renovation and directs the relocation of personnel to new space.

• Manage incoming and outgoing correspondence.
• Maintain and control the calendar and schedule appointments for the Principal and Assistant Principal.
• Establish and manage records and files.
• Compile information for a variety of one-time and recurring administrative and/or technical reports.
• Receive calls and visitors and direct inquiries to the appropriate staff member.

Major duties will include, but are not limited to:

• Provide administrative support to Service as needed.
• Schedule and make arrangements for regular and special conferences and meetings, arrange for space, equipment, provide notification, assembles and distributes information required, prior to meetings.
• Serve as recorder and transcriber.
• Prepare agendas and minutes for signature.
• Serve as primary and/or back-up timekeeper.
• Prepare personnel actions and coordinate with Human Resources.
• Maintain filing system.
• Serve as ADPAC and process System Access Requests (SARs) for assigned employees.
• Serve as Talent Management System (TMS) Coordinator. Ensure all mandatory training is completed.
• Process incoming and outgoing materials to include reports, memoranda, letters, etc.
• Review correspondence for accuracy and completeness.
• Maintain full control over calendars for service, schedule appointments and coordinate meetings.

• You will advise personnel on time keeping regulations and processes.
• You will manage time and attendance using Standard Labor Data Collection and distribution (SLDCADA).
• You will generate reports to obtain or provide information related to organizational, administrative, or procedural matters.

If selected for this position, you will serve as a Legal Administrative Specialist in the Civil Division with the United States Attorney's Office, Middle District of Tennessee.

Duties will include, but are not limited to:

• Prepares various legal documents such as motions, briefs, affidavits, and pleadings; proofreads and cite-checks legal briefs and assembles tables of authorities and tables of contents for legal briefs.
• Assists in conducting factual research on individuals and companies using computerized databases and other sources.
• Completes administrative legal functions, organizes files, and manages electronic documents and evidence.
• Provides technical assistance to litigation teams on legal automation requirements and systems capabilities to develop and facilitate litigation decisions, trial preparation and trial presentation.
• Prepares and organizes evidence for production as discovery and for use in trial.
• Using various software applications to efficiently open cases, and organize, analyze, and present case materials for discovery.
• Prepare computerized trial exhibits and presentations using hardware such as printer, plotters, audio-visual devices, among others.

If selected for this position, you will serve as a Legal Administrative Specialist in the Civil Division with the United States Attorney's Office, Middle District of Tennessee.

Duties will include, but are not limited to:

• Prepares various legal documents such as motions, briefs, affidavits, and pleadings; proofreads and cite-checks legal briefs and assembles tables of authorities and tables of contents for legal briefs.
• Assists in conducting factual research on individuals and companies using computerized databases and other sources.
• Completes administrative legal functions, organizes files, and manages electronic documents and evidence.
• Provides technical assistance to litigation teams on legal automation requirements and systems capabilities to develop and facilitate litigation decisions, trial preparation and trial presentation.
• Prepares and organizes evidence for production as discovery and for use in trial.
• Using various software applications to efficiently open cases, and organize, analyze, and present case materials for discovery.
• Prepare computerized trial exhibits and presentations using hardware such as printer, plotters, audio-visual devices, among others.

Duties include but are not limited to:

• Prepares reports, reviews, correspondence including assisting with completing all administrative projects requested of the service.
• Coordinates preparation for internal and external review programs (i.e., internal peer review, Joint Commission, IG).
• Acts as backup for timekeeping entries. Assures accurate recording and maintenance information concerning policies and regulations governing the time and leave system, labor mapping audits.
• Responsible for monitoring clinic grids for utilization and compliance with national and local guidelines.
• Collects, compiles and/or tracks data and statistical information in support of service operations.
• Prepares weekly, monthly, quarterly, and annual reports for the service for internal clinical use and external requirements.
• Responsible for coordinating and disseminating clinical operations space needs to Facilities Management and the Space Committee, including long-term planning for future space needs.
• Prepares and assists in preparing contracts and sharing agreements for the service.
• Serves as representative for the service with various groups, tracking, monitoring, and entering information and reports as needed (such as safety, records management, patient advocate).
• Responsible for managing fund control/ purchase card assigned to the service.

Duties include, but are not limited to:

• Performs clerical, administrative, and technical support work for the Pharmacy Service.
• Assists daily with phone calls to/from Veterans, process mail, and prepares letters as required.
• Maintain calendar of appointments, meetings, conference calls and other various scheduled activities for the Chief, Pharmacy Service.
• Collaborate with other timekeepers and leave approving officials to ensure accurate and timely processing of timecards and payroll obligations.
• Communicate effectively with people from diverse cultural, educational, and organizational backgrounds within and outside the medical center.
• Provide technical assistance to Pharmacy Service employees cross trained into aspects of the duties of this position.
• Initiate/follow-up on needed orders as assigned.
• Exhibit a willingness to learn new skills and embrace new ideas that would benefit the organization.
• Demonstrate the skill and ability to handle several projects at the same time while receiving interruptions in workflow and ensuring deadlines and requirements are consistently met.
• Be able to respond pleasantly and with skill, tact, diplomacy, and discretion when interacting on the telephone or face-to-face with individuals from inside or outside the VA and at various levels (e.g., medical center administration, clinical staff, support staff and visitors).
• Be able to work independently with minimal supervision and guidance; able to use own initiative and judgement in establishing work priorities.
• Provide program support in backup role to existing Administrative Officer and Program Specialist, which requires a basic knowledge of pharmaceuticals and their drug class.
• Populate databases as assigned to support data compilation and collections in support of the organization mission.
• Initiate new employee paperwork and track to completion.
• Maintain inventory of office supplies needed for normal operations as well as drug recall notifications to patients. Processes reproduction requests.
• Submit electronic work order requests.
• Reviews reports for accuracy of assigned fees and equipment.
• Submit OI&T tickets and provide technology assistance to employees for issues, new software/hardware/equipment, etc.
• Acts as the chair/co-chair for the Pharmacy Safety Committee. Ensures all requirements form Safety are met throughout the year.
• Ensures all contract employees paperwork is submitted correctly to credentialing, request TMS and computer access, and provides necessary information for PIV cards.
• Submit work order requests for computer access, new equipment, space, furniture, and maintenance.
• Maintain Pharmacy Service email groups in Outlook and VISTA.
• Provides timekeeping support for all units within Pharmacy Service.
• Work with and maintain the confidentiality of various documents.

QPS develops strategic plans and policies for improved quality, clinical outcomes, and enhanced value and minimizes patient harm throughout the facility and works with top management to ensure compliance with regulatory agencies. QPS fosters cross-functional and system-wider relationships beyond the QPS section to be successful in a highly multidisciplinary and complex organization. The core duties of this position include but are not limited to:

• Serves as the office manager which entails functions related to optimizing the effectiveness and efficiency of the section with regards to space, furnishings, information technology, timekeeping, training management, etc.
• Responsible for all financial and acquisition related activities to include forecasting financial needs, preparing budget requests, tracking expenditures, and procuring supplies and equipment.
• Ensures all financial and procurement transactions are accomplished per applicable laws, regulations, policies, and established business practices.
• Manages all hiring activities to include obtaining approval to hire, preparing and submitting documentation, coordinating with Human Resources, drafting candidate evaluation and selection materials, scheduling interviews, obtaining references, and performing other related actions on behalf of the selecting official.
• Conducts organizational and staff analysis to optimize effectiveness and efficiency of support to TVHS and Veterans served.
• Manages all section level documentation and correspondence to drafting, reviewing, processing, and distribution of items such as memoranda, suspensed taskings, personnel documents, minutes, standard operating procedures, etc.

As a MEDICAL ADMINISTRATIVE OFFICER, GS-0301-12 (TITLE 5), you will, direct the overall management of medical support for the Air National Guard installation to include tenant unit(s) and GSU(s). Direct work to be accomplished by the base medical and bioenvironmental programs, ensuring each is developed and implemented according to applicable regulations. Implement the medical portion of the Designed Operational Capability (DOC) Statement of the unit. Serve as the installation subject matter expert and problem solver for medical and dental health benefits regulated and outlined by the National Defense Authorization Act and through the Office of the Assistant Secretary of Defense, Health Affairs. Function as the Wing lead Health Professional Recruiting/Retention Liaison Officer. Perform other duties as assigned.

The Executive Secretary (OA) will perform as the principal office assistant and executive assistant to the Deputy Executive Director, Tennessee Valley Healthcare System (TVHS). The major duties of this position include but are not limited to the following:

• Acts as office liaison, handling communication with persons, and/or groups within and outside of TVHS
• Reviews correspondence for appropriate disposition, gathering information and using knowledge of healthcare system's policies and other regulations when composing replies.
• Reviews all outgoing correspondence requiring signature to assure completeness, indicated clearances, adequacy and conformance to policy, views, tone and grammatical correctness.
• Monitors suspense items and follows them to a timely completion.
• Screens all visitors and telephone calls from within TVHS, VISN, Central Office, congressional staff, veteran service organizations, local agencies, Veterans and their families, Federal agencies, State agencies, etc.

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

• Works as office receptionist, answers the telephone and greets visitors. Directs visitors to appropriate personnel.
• Assembles reports, files, and documents.
• Coordinates the Division budget and finance functions.
• Serves as travel coordinator. Prepares travel documents including authorizations and vouchers.
• Prepares payroll and serves as timekeeper.
• Reviews and conducts micro purchasing.
• Uses computers and appropriate software for data collection and prepares reports.