Total 17 Administrative / Clerical job vacancies in Downers Grove Aerospace Illinois

• You will monitor the inventory of general consumables and order supplies to maintain adequate onboard stock at all times.
• You will ensure all required quotes and vendor information are included with the respective requests
• You will promptly ensure receipts for supplies are submitted to the respective authorized purchaser.
• You will work closely with commands Professional Development Officer with regard to expenditure of training funds.
• You will perform Navy pay, personnel, and travel transactions at the appropriate level per policies, procedures, and system capabilities.
• You will review the PCS travel claim for all required entries, accuracy and ensure all required receipts and documentation are included for prompt processing.

• Greets visitors and takes phone calls.
• Schedules appointments for multiple CBOB'S as well as VA Video Connect.
• Determines Eligibility and entitlement for the Veterans regarding Prosthetic items.
• Issues prosthetic items from inventory.
• Determines when patient education is required and refers Veterans to appropriate Clinician for training.
• Assists visitors and callers with the completion of forms and documents necessary to provide the prosthetic items.
• Processes and distributes incoming mail.
• Incumbent manages the Clinicians training schedules.
• Responsible for ordering and maintaining office supplies.
• Serves as backup timekeeper for the Prosthetics Department.
• Performs other duties as assigned.

As a ADMINISTRATIVE ASSISTANT (OA) TITLE 5, GS-0303-6, you will serve as the focal point for all administrative activities within the organization.

• Conduct research on a wide variety of complex administrative problems.
• Provide technical and specialized data, background material, and references as required.
• Recommend solutions and courses of action to be followed that have a substantial impact on overall administrative functions.
• Develop policies and procedures for implementation which affect administrative management and program development.
• Plan, schedule, perform, and direct the work of administrative functions to include correspondence and message, records documentation management, printing and duplication.
• Maintain personal contacts with functional managers to discuss administrative practices and services.
• Advise supervisors and subordinates of the latest directive regarding administrative procedures.
• Provide information, explain the application of regulations, and resolves problems with contacts as they relate to administrative functions.
• Conduct periodic inspections of administrative files, publications, and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections.
• Maintain all correspondence and report files for the respective divisions.
• Manage the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training, and other orders.
• Integrate and reconcile the orders process with the workday accounting program to ensure validation of orders requirements.
• Perform and direct the preparation, distribution, and accounting of all schedules, directives, and maintenance orders.
• Establish and monitor correspondence and reports suspense system.
• Establish and conduct the on-the-job training program and present local level administrative classes for both technicians and unit military personnel of respective divisions.
• Manage the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements.
• Utilize word processing equipment to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical material.

What will I do in this position if hired?

In this Administrative Services Specialist position, serve as a liaison between FEMA Region 5 Management and the Office of the Chief Component Human Capital Officer (OCCHCO) Human Resources Specialist, coordinating all aspects of the Regions personnel actions.

Typical assignments include:

• Providing advice and assistance to managers and supervisors on complex personnel management matters involving staffing, recruitment and placement actions.
• Initiating, monitoring, and tracking requests for personnel actions, and reviewing for conformity to appropriate laws and regulations.
• Serving as the Regions source of expertise on various human resources management automation programs.
• Providing briefings, data analysis, and recommendations on a wide variety of personnel action issues and problems.

What else do I need to know?

At FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

This announcement is for a position as a CORE (Cadre of On-Call Response/Recovery Employee). CORE employees are full-time employees hired to directly support the response and recovery efforts related to disasters. Employees are hired under the Robert T. Stafford Act and are excluded from the provisions of title 5, United States Code, governing jobs in the competitive service. They can be hired under a streamlined process instead of a competitive process. After three years of continuous service, Stafford Act employees may be granted competitive eligibility to apply for permanent full-time positions at FEMA.

This position will be hired into a temporary 4-year, excepted service appointment. Appointments may be renewed based on workload, funding, and supervisory approval.

This position has promotion potential to the grade IC-0301-11. Promotions are dependent on your ability to perform the duties at a higher level, successful performance review displaying at least one year of experience at the lower grade, the continuing need for an employee assigned to the higher level, and management approval.

FEMA is committed to ensuring that its workforce reflects the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people we serve. To learn about FEMA's ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.

• Perform administrative and medical document scanning in CPRS, utilizing CPRS, Imaging Capture, and Imaging Display to view documents.
• Review all incoming documents for patient identification to aid in timely input of scanned documents and assures compliance with documentation requirements including complete signature.
• Conduct quality assurance on 100% of all documentation readability, clarity and position.
• Input appropriate progress note and indexes documentation according to the medical specialty.
• Locate correct consultation based on the content of the documentation and medical specialty and closes consult with documentation.
• Return documentation to originator to complete or correct any deficiencies.
• Arrange records for storage/reference, scheduled disposition, and retrieval.
• Determine file retention and disposal including determining applicable authorities, screening, and preparation of files for retention and disposal.
• Use record tracking system to located and obtain records as needed for release of information.
• Charge out and check in records.
• Refile returned records.
• All other duties as assigned.

• Creates and implements new methods for coordinating the administrative work of a complex organization with centralized and decentralized organizational offices requiring complicated administrative controls to accomplish the work of the organization.
• Based on knowledge of administrative practices, implements procedures designed to improve administrative effectiveness.
• Oversees the administrative activities to ensure accuracy for procedural compliance and that all required tasks are being performed correctly.
• Oversees the state onboarding, mentoring, training, safety and student programs.
• Incumbent interprets established and pertinent regulations and organizational policies, management principles, administrative rules, and staffing guidelines.
• Develops and maintains computer spreadsheets, databases, and other software to monitor NRCS operations.
• Monitors resource allocations and makes recommendation based on funding. Provides analysis of historic and current allocation and spending trends.
• Reviews and recommends changes to operational procedures and provides technical assistance to employees throughout the organization.

• Pathways Internship positions provide for development and training. Assignments become more responsible as incumbent increases knowledge and skills through work experience and academic training. At the full-performance level, you will be expected to:
• Use various types of office automation equipment and software to prepare correspondence, documents, and reports.
• Use database programs to input data and perform computations for administrative reports.
• Respond to or directs visitor/caller inquiries concerning a variety of substantive administrative and/or technical issues.
• Assist with the gathering, consolidating and/or summarizing of factual data for reports, studies and presentations.
• Perform routine administrative functions, such as, requisitioning and receiving of supplies, equipment, maintenance, etc.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

• Responsible for the monitoring of HAS functions performed by HAS and Non-HAS staff.
• Participates in data validation activities which include the analysis of resource allocation data, extracting workload and funding information, which impacts the hospital as well as those areas supported by HAS software (e.g., outpatient clinics, bed services, etc.)
• Develops and implements ongoing monitors relative to RPM data validation to ascertain the accuracy of data provided to VA Headquarters for allocation purposes.
• Presents findings of these monitors to management, service chiefs, physicians, and others who would benefit from this information.
• Responsible for determining and granting access to HAS VISTA software applications.
• Coordinates granting of access to Veterans Benefits Administration (VBA) databases for purpose of eligibility determination.
• Responsible for local support of National Enrollment software and activities.
• Coordinates workload capture and transmissions from all treatment locations and services, including remote Community Based Outpatient Clinics (CBOC) ensuring successful workload transmission prior to established close out dates.
• Assists staff in analyzing workload trends, projecting inpatient and outpatient activities, compares and contrasts current and historical budget and workload data.
• Reviews, verifies, and analyzes data submitted for consistency with financial and program objectives and assures adherence to VA and VISN directives.
• Responsible for generation and validation of data collected as it relates to HAS and makes statistical analyses of the data collected. Reliability of this function is key to VlSN in measurement of the Medical Center.
• Ensures that all HAS-related VISTA patches are installed in a timely manner, coordinating efforts with Information Management service.
• Serves as site administrator for the PRN system and is responsible for managing and updating the system.
• All other duties as assigned.

As a ADMINISTRATIVE ASSISTANT (OA) TITLE 5, GS-0303-6, you will serve as the focal point for all administrative activities within the organization.

• Conduct research on a wide variety of complex administrative problems.
• Provide technical and specialized data, background material, and references as required.
• Recommend solutions and courses of action to be followed that have a substantial impact on overall administrative functions.
• Develop policies and procedures for implementation which affect administrative management and program development.
• Plan, schedule, perform, and direct the work of administrative functions to include correspondence and message, records documentation management, printing and duplication.
• Maintain personal contacts with functional managers to discuss administrative practices and services.
• Advise supervisors and subordinates of the latest directive regarding administrative procedures.
• Provide information, explain the application of regulations, and resolves problems with contacts as they relate to administrative functions.
• Conduct periodic inspections of administrative files, publications, and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections.
• Maintain all correspondence and report files for the respective divisions.
• Manage the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training, and other orders.
• Integrate and reconcile the orders process with the workday accounting program to ensure validation of orders requirements.
• Perform and direct the preparation, distribution, and accounting of all schedules, directives, and maintenance orders.
• Establish and monitor correspondence and reports suspense system.
• Establish and conduct the on-the-job training program and present local level administrative classes for both technicians and unit military personnel of respective divisions.
• Manage the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements.
• Utilize word processing equipment to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical material.

Receives visitors, determines the nature of the requests, personally providing the information desired when it is of a routine or procedural matter, before referring them to the Associate Warden.

Maintains supervisor’s calendar, takes request for appointments with supervisor and staff.

Serves as a liaison to the Associate Warden, personally processing requests.

Responsible for the preparation in draft and/or final form of material such as memoranda, letters, reports, requests, etc., as assigned.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Address:

Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of customers. Works collaboratively within the branch and with BMO partners to deliver the desired customer experience and achieve overall business objectives.

• Collaborates with BMO partners to identify referral opportunities that further grow the customer’s relationship with BMO beyond personal banking.
• Welcomes and guides customers as they walk into the branch lobby, and offers advice and guidance on available digital and self-serve options with the goal of making it easy, simple, and fast to bank with BMO.
• As a lobby leader, assists in conducting client conversations about banking services to recommend alternative banking channels and provide personal banking and investment advice.
• Meets customer transaction-based needs with seamless execution.
• Reviews customer profiles and engages customers in a needs-based conversation to identify potential opportunities and address everyday banking plans and credit card needs.
• Contributes to meeting branch business results and the customer experience.
• Supports operational activities (e.g. inventory management, escalated service requests, following up on customer applications, filing, opening and closing activities).
• Acts as a key member of a collaborative and versatile branch and market team.
• Probes to understand customer personal banking and credit card needs and integrates marketing promotions and programs into customer conversations to provide strategic advice.
• Organizes work information to ensure accuracy and completeness.
• Takes the initiative to find creative approaches that make each customer’s experience feel personal.
• Looks for ways to contribute to the ongoing improvement of the overall branch customer experience.
• Contributes to business results and the overall experience delivered in the branch.
• May work at multiple branches based on market needs; work schedule may differ from week to week in terms of days worked, hours, and shifts.
• Follows through on risk and compliance processes and policies to ensure we safeguard our customers’ assets, maintain their privacy, and act in their best interest.
• Keeps current with the wider financial services marketplace, the legal and regulatory environment, and our commitment to uphold the highest ethical requirements of our industry.
• Maintains current knowledge of personal banking products, practices, and trends and integrates into customer conversations.
• Identifies and reports suspicious patterns of activity that are suspected to be related to money laundering.
• Complies with legal and regulatory requirements for the jurisdiction.
• Protects the Bank's assets in compliance with all regulatory, legal, and ethical requirements.
• Completes complex & diverse tasks within given rules/limits.
• Analyzes issues and determines next steps; escalates as required.
• Broader work or accountabilities may be assigned as needed.

  Qualifications:

• Typically between 1 – 2 years of relevant experience and/or certification in related field of study desirable or an equivalent combination of education and experience.
• Canada only: Registration to sell investment products completed or in progress (must be completed within 12 months) - as appropriate for the jurisdiction.
• Confident and experienced in the use of social media, tablets, Smart phones, online tools, and applications.
• Some experience in a consultative customer service or sales roles, with a drive to deliver a personal customer experience.
• Basic knowledge of specialized sales and business banking solutions to refer to specialists.
• Passionate commitment to helping customers.
• Drive to deliver a personal customer experience.
• A focus on results and the ability to thrive in a consultative sales and team-based environment.
• Resourceful self-starter with courage and confidence to approach customers.
• Readiness to collaborate and work in different capacities as part of a team.
• Strong interpersonal skills, including the ability to build rapport and connections with customers.
• An aptitude for listening, solving problems, and responding flexibly and creatively to new challenges.
• Basic specialized knowledge.
• Verbal & written communication skills - Good.
• Organization skills - Good.
• Collaboration & team skills - Good.
• Analytical and problem solving skills - Good.

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

We’re here to help

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Relocation Assistance Eligible:

Referral Payout Eligible:

Continue growing with our family. 

Our team members make it happen. If you want to continue to grow in a new role internally and see a position that looks right for you, we encourage you to apply!

Thanks for your commitment to Tyson Foods. 

Management Level:

Summary: This position is in charge of compiling various reports that measure actual production, variances, forecasts, inventories, metrics (this list is not all-inclusive) for upper management and corporate.   This position is a day position that works Monday through Saturday, with occasional Sundays and holidays as needed.  Applicant MUST have a flexible schedule to work early mornings into late evenings when needed.  Excellent data entry, math and problem solving skills are a must, along with the ability to adapt quickly and work in a fast paced environment.  Hired applicant will be required to cross-train in other parts of the office and cover other desks as needed.

*****   Monday – Friday -- 6:30AM-3:00PM

Required to cover Saturdays when plant is working.

Requirements: Education: High school diploma or equivalent preferred.  Experience: 1 year of office type experience.  Computer Skills: Basic computer skills; Tyson Business Computer System an understanding of the system features and how to use these features would be helpful. Communication Skills: Excellent verbal and written skills.  Special Skills: Good attendance and safety record; ability to complete Tyson paperwork; ability to work with little supervision; detail oriented.

“Internal disqualifiers are the following:

• 6 attendance points
• Any suspension on record for the last 12 months”

Preference given to internal qualified candidates currently employed at this facility followed by candidates from other Tyson facilities then external candidates.

Work Shift:

Tyson is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, national origin, color, religion, age, genetics, sex, sexual orientation, gender identity, disability or veteran status.

We provide our team members and their families with paid time off; 401(k) plans; affordable health, life, dental, vision and prescription drug benefits; and more.

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate ambitiously, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your dedication and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers.

We foster an inclusive culture and are looking for diverse, hardworking people to join Alcon! As a Distribution Clerk supporting our manufacturing site, you will be trusted with performing a combination of manual and clerical shipping and/or receiving duties which may require the use of hand trucks, forklifts, and other devices, as well as computers to maintain data.

In this role, a typical day will include:

• Receiving incoming materials or preparing materials for shipment

• Verifying quantity, weight, and conformance of materials

• Preparing records of materials shipped & bills of lading, and routing materials to their destinations.

• May layout, fabricate, and assemble nonstandard shipping crates and boxes, and prepare parts and tooling for special shipment

• Bringing up technical issues and systemic needs/challenges promptly

• Requires strong attention to detail and heightened focus on quality and compliance along with strict adherence to Current Good Manufacturing Practices (cGMP), Current Good Documentation Practices (cGDP), and Standard Operating Procedures (SOPs) and report all discrepancies immediately

• Responsible for adhering to safety policies/procedures and ensuring work areas are clean and free of hazards or dangerous conditions under health, safety, and environmental standards

WHAT YOU’LL BRING TO ALCON:

• High School Diploma or Equivalent

• The ability to fluently read, write, understand, and communicate in English

• Work hours: Monday – Friday; 6:00 AM CST – 3:00 PM CST, 7:00 AM CST – 4:00 PM CST, or 8:00 AM CST – 5:00 PM CST

• Travel Requirements: 0%; No Travel Required

• Sponsorship & Relocation: Not Available

PREFERRED QUALIFICATIONS/SKILLS/EXPERIENCE:

• Prior Manufacturing or Distribution Center Experience

HOW TO THRIVE AT ALCON:

• Join Alcon’s mission to provide outstanding, innovative products and solutions to improve sight, improve lives, and grow your career!

• Alcon provides a robust benefits package including health, life, retirement, flexible time off, and much more!

ATTENTION: Current Alcon Employee/Contingent Worker

If you are currently an active employee/contingent worker at Alcon, please click the appropriate link below to apply on the Internal Career site.

Find Jobs for Employees

Find Jobs for Contingent Worker

Alcon is an Equal Opportunity Employer and participates in E-Verify. Alcon takes pride in maintaining a diverse environment and our policies are not to discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity, marital or veteran status, disability, or any other legally protected status. Alcon is also committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an email to alcon.recruitment@alcon.com and let us know the nature of your request and your contact information.

About Us:

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents’ homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long term care is more than just a job; it is a calling for many of us.

The Opportunity:

As a Personal Support Worker, you will provide personal care and other services to residents while consistently maintaining the relevant health, hygiene, and safety standards. This role will provide you with access to development and education opportunities that will support you in your career growth.  You will be part of a team that’s dedicated to making a difference in the lives of others, with the opportunity to interact and form meaningful bonds with residents.  You will also:

What You Will Do:

• Provide residents with high quality personal care assistance with grooming, hygiene, toileting, bathing, mobility, feeding assistance, and restorative nursing care programs.
• Offer input in the development of resident plans of care and quality improvement initiatives.
• Maintain a safe and secure environment for residents, visitors and other staff members.
• Attend to individual needs of the residents, protect/assist with their belongings, and encourage residents to maintain physical, mental, and psychosocial well-being.
• Assist in the admissions and discharge of residents.
• Engage and interact with the residents, family members, visitors and volunteers in a courteous and professional manner.
• Documentation related to resident care related tasks and care items.
• Participate in Infection Prevention and Control practices including cleaning, sterilization and disinfection of nursing equipment.
• Management and distribution of resident care supplies
• Perform other related duties as required.

What You Will Need:

• Completed PSW certification/nursing degree or currently enrolled in a nursing program.
• Demonstrated empathy and understanding of the needs of seniors.
• Ability to work identified shifts and rotating weekends.
• Additional education related to Dementia and Palliative Care an asset.
• Reliable source of transportation is required, due to limited public transit

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!

About Us:

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents’ homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long term care is more than just a job; it is a calling for many of us.

The Opportunity:

As a Personal Support Worker, you will provide personal care and other services to residents while consistently maintaining the relevant health, hygiene, and safety standards. This role will provide you with access to development and education opportunities that will support you in your career growth.  You will be part of a team that’s dedicated to making a difference in the lives of others, with the opportunity to interact and form meaningful bonds with residents.  You will also:

What You Will Do:

• Provide residents with high quality personal care assistance with grooming, hygiene, toileting, bathing, mobility, feeding assistance, and restorative nursing care programs.
• Offer input in the development of resident plans of care and quality improvement initiatives.
• Maintain a safe and secure environment for residents, visitors and other staff members.
• Attend to individual needs of the residents, protect/assist with their belongings, and encourage residents to maintain physical, mental, and psychosocial well-being.
• Assist in the admissions and discharge of residents.
• Engage and interact with the residents, family members, visitors and volunteers in a courteous and professional manner.
• Documentation related to resident care related tasks and care items.
• Participate in Infection Prevention and Control practices including cleaning, sterilization and disinfection of nursing equipment.
• Management and distribution of resident care supplies
• Perform other related duties as required.

What You Will Need:

• Completed PSW certification/nursing degree or currently enrolled in a nursing program.
• Demonstrated empathy and understanding of the needs of seniors.
• Ability to work identified shifts and rotating weekends.
• Additional education related to Dementia and Palliative Care an asset.
• Reliable source of transportation is required, due to limited public transit

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!