Total 3 Administrative / Clerical job vacancies in Edinburgh, EH1 3AD

Main Duties and Responsibilities


Provide a high-quality secretarial support service and exemplary client care

Work closely with the Residential and Rural Property Groups, and as a secretarial unit, to deal with all administrative and secretarial aspects of the conveyancing process including issuing Letters of Engagement/ Terms of Business, preparing draft dispositions, registration forms and LBTT returns, and preparing fee notes and cash accounts

Provide administrative support to the estate agency function as required

Collaborate and work with secretarial and other colleagues within the team to develop and document processes to increase efficiency and effectiveness, prioritise work, share knowledge and monitor workflow

Maintain accurate records and systems using the firm's document management system

Both copy and audio typing, including notes of telephone calls, meeting notes etc

Process AML documentation accurately to conclusion; carry out AML checks using SmartSearch, complete risk assessments and liaise with internal stakeholders

Assist with basic legal research

Organise meetings, diary management and make travel arrangements as required

Photocopying, scanning and general office administration

Undertake any other reasonable duties as they arise.



Skills, Knowledge and Experience


Previous experience working as a Conveyancing Secretary is essential

Highly motivated and committed to delivering an excellent level of service to clients and colleagues

Well-developed interpersonal skills, both written and oral

Excellent organisational skills and the ability to plan and prioritise own workload

A high level of accuracy with attention to detail, and the ability to proof own work

Proactive approach to problem solving and decision making

Ability to work independently as well as part of a team

Excellent IT skills especially in the use of Microsoft Office applications.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

The Sheriff Appeal Court (Civil), based at Parliament House in Edinburgh have an exciting opportunity for the right candidate to join the team as an Administrative Officer on a fixed term contract for an initial period of 6 months with the possibility of extension thereafter.

The Sheriff Appeal Court (SAC) Civil commenced in 2016, as part of the Scottish Civil Courts Reforms. The SAC (Civil) team is based in Parliament House, Edinburgh. The Court hears appeals against decisions from the sheriff courts.

Administrative Officers carry out a variety of general administrative duties to progress cases through the court or provide support to other functions within the Scottish Courts and Tribunals Service.

The Key Responsibilities

To undertake a number of general administrative duties including:

To support the Clerk of Court and Assistant Clerk in efficiently processing the work of the Sheriff Appeal Court;

To establish effective communications and working relationships with the members of the Sheriff Appeal Court bench, legal practitioners and colleagues;

To process and distribute incoming mail which comprises of parts of appeal processes and other documents;

To assist in the processing of the daily business of the SAC (Civil), including, but not limited to:
*dealing with enquiries at the public counter, via mail, telephone and email;
*liaising with the procedural Appeal Sheriff;
*processing all aspects of civil applications received by the Sheriff Appeal Court, including stated case appeals;
*accounting for fees where appropriate;
*transmission of papers to the SAC bench and Court Clerk; and
maintaining the Sheriff Appeal Court Register

Applications will be accepted until 11:59pm on the closing date stated on the advert, 28 November 2024.

You will be notified if you have been selected to progress to the Assessment stage by 29 November 2024. The closing date for the assessment stage is 2 December 2024.

Interviews will be held week commencing 16 December 2024.

Proud member of the Disability Confident employer scheme

An exciting opportunity has arisen for a Conveyancing Secretary with 1 year experience to join a well-established firm of solicitors and estate agents in Edinburgh (EH12). This full-time, permanent role offers excellent benefits and a salary of £28,500.

As a Conveyancing Secretary, you will assist the conveyancing team by managing legal searches and offering general administrative support to ensure the office runs efficiently.

They will also consider new graduates with legal qualifications, eager to gain experience.

You will be responsible for:

- Supporting solicitors with drafting correspondence and preparing documents.

- Assisting with deeds registration and submissions for LBTT.

- Overseeing file management, including archiving and storage.

- Helping solicitors with ID verification and ensuring compliance with Law Society regulations.

- Performing filing, scanning, and photocopying tasks.

What we are looking for:

- Previously worked for 1 year as a Conveyancing Secretary, Legal Secretary, Legal Administrator, Legal clerk, Legal Assistant or in a similar role.

- Strong interest in conveyancing and the property industry.

- Excellent organisational skills and attention to detail, with a strong client focus.

- Ability to manage critical deadlines and prioritise tasks effectively.

- Skilled in typing and IT systems.

What's on offer:

- Competitive salary

- Company events

- Company pension

- Free flu jabs

Apply now for this exceptional Conveyancing Secretary opportunity to work with a dynamic team and further enhance your career.

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Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.