Total 27 Administrative / Clerical job vacancies in Edinburgh, EH12 1HQ

Salary up to £28k
First 1-3 months office based with hybrid working after

PURPOSE
To work with Solicitors and Paralegals and provide support with document preparation for clients and court proceedings.
KEY RESPONSIBILITIES
* Transcribing dictation from a digital dictation system
* Production of accurate, timely and professionally presented documentation
* Scanning, allocating, filing, photocopying and archiving legal paperwork
* Managing files on the case management system
* Handling telephone calls into the department including liaising with clients and professional contacts/third parties
* Supporting Solicitors in diary management, including organising meetings
* Supporting secretarial staff across all sites, in person or remotely, as required
* Maintain confidentiality in accordance with the requirements of the firm and GDPR
* Complete any other duties as requested by your line manager or other more senior colleague within the firm
Ideally, Dispute and Resolution experience / PI experience.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Who are Diligenta?

Diligenta's vision is to be acknowledged as Best in-class Platform based Life and Pensions Administration Service provider. Customer service is at the heart of everything we do, and our aim is to transform our clients' operations. A business that has been described as 'home' by existing employees, we drive a culture that is founded on positive change and development.

Summary of Role

An exciting opportunity has come available for a Personal Assistant to provide all administration, secretarial and project management support to the Account Lead on a day-to-day basis.

You will be responsible for managing and organising the Account Leads diary and help support with meetings and travel arrangement.

Benefits:

• 33 days including Bank Holidays
• Eligibility for an annual discretionary bonus scheme
• Personal and career development opportunities to progress your aspirations within the company as well as through our global parent company (Tata Consultancy Services)
• Access to Perks at Work (an online discounted shopping platform) saving you money on a wide range of goods and services, including your weekly food shop, holidays and electrical goods
• Cycle to Work Scheme & Interest free Season Ticket loans
• A companywide Wellbeing programme, including an Employee Assistance Programme and other benefits/resources to support your mental/physical and financial wellbeing
• A comprehensive set of Moments that Matter policies, such as Carer's Leave, Foster Leave and Retirement Leave
• A contributory company pension scheme where we match your contributions up to 6%, Group Life Assurance ('Death in Service") & Group Income Protection
• Apply to find out about our other benefits

What you'll be doing

• Organising and maintaining diary management and inbox management to identify and highlight deadlines and priority activities and distribute to direct reports as appropriate to do so
• Organising travel, accommodation and room bookings as required, supporting in personal expenses management and other housekeeping tasks as appropriate
• Producing accurate and timely documents, briefing pape
• rs, reports and presentations as required for the Director and to a high level of quality and presentation
• Providing cover and support for other Exec PAs within the Organisation during holidays and sickness periods
• Organising and attending meetings, conference calls and video conferences as required, ensuring the Director is well prepared for the meetings and taking minutes, action points as required
• Providing cover and support for other Exec PAs within the Organisation during holidays and sickness periods

What we're looking for

• Previous experience working in a corporate office environment, ideally in a PA / secretarial role
• High level of computer literacy, including MS office software - Excel, Word, Outlook, and PowerPoint
• You have strong interpersonal and communication skills both in writing and via the telephone
• Strong networking, organisational, planning, prioritising, and time management skills
• Are able to undertake a variety of tasks and work well under pressure
• Have a good knowledge and experience of MS Access and Project would be an advantage
• Have delivery focus and a proven track record of working in similar role

If you need any help or adjustments for any stage within the recruitment process due to health, disability, or any other reason, please let us know.

Ready to take the next step in your career? Apply today and become part of our innovative team!

Customer Service Advisor
8th July start date
£13 per hour, weekly pay
6 month contract initially
Monday - Friday 37.5 hours
Edinburgh - Hybrid

Our customer service team are the heart of what we do. It's a very busy and fast paced team but they deliver and extremely high level of customer service to our customers. You will make the most of every interaction, responding to customer's queries, resolve issues and provide a first-time resolution via phone, email or live chat.


What will you be doing?
* Responding to customers via inbound calls, emails and live chat
* Providing a first class service at all times
* Discussing the products and services we offer
* Logging accurate data into spreadsheets
* Requesting information via call or letter to help customers


What experience do you need?
* Delivering exceptional customer service at all times
* Working in a team environment
* Following company policies and procedures
* Meeting targets in a fast paced role
* Dealing with complex queries

What do you get in return?
* Weekly pay
* Flexibility to WFH 3 days a week
* Dedicated consultant
* No weekend work
* Fabulous company

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Job Description

Children, Education & Justice Services

Clerical Assistant
Juniper Green Primary School Nursery

Salary: £23,651 - £23,857 (pro-rata for part time and sessional)
Hours: 27.5 per week, 39 weeks sessional

Monday to Thursday 8.30am to 3.15pm & Friday 8.30am to 12pm

Juniper Green Primary School is a co-educational non-denominational primary school. It serves the residents of the Juniper Green, Baberton Mains and Colinton/Hailes areas of Edinburgh, a broad social mix.

The school is a modern building with excellent educational facilities. There are 14 classes and a term time only nursery. The Headteacher and two Depute Headteachers all have a teaching commitment.

The school clerical assistant post is a key part of the office team at Juniper Green. Working alongside the business manager and school administrator they will provide support for the senior team, teaching staff and pupils.

The office team are a very important and integral part of the school and ensure the smooth day to day running of the school. It is essential that the successful candidate is a team player and has excellent organisational, interpersonal, I.T. and communication skills.

The clerical assistant will take responsibility for ordering of school resources using the council procurement system, keeping the medication paperwork, health care plans and medicines up to date, working alongside the Additional Support Needs team leader to issue invitations and minutes for child planning meetings and organising trips for class teachers. Additionally there will be a variety of office tasks, answering calls, using online payments system and online records management system, operating reception and dealing with pupils and parent and staff requests in a sensitive and appropriate manner.

For further information please visit our website www.junipergreenprimary.co.uk

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Follow us on Twitter at @edincounciljobs

Proud member of the Disability Confident employer scheme

Teaching Administrative Assistant: Curriculum & EMS

Grade 5 (£27,979 - £32,332)

College MVM

Royal (Dick) School of Veterinary Studies

Veterinary Teaching Organisation

Full time 35 hours per week

Open ended post

We are looking for an enthusiastic, proactive and efficient Teaching Administrative Assistant.

The Opportunity:

The post-holder will be a member of a team providing an effective administrative service in support of a variety of aspects of undergraduate teaching, learning and assessment, and must have excellent computing and interpersonal skills. Effectiveness in this role critically requires someone who can work well with others, is flexible and open to change and can meet all deadlines with a friendly, approachable manner.

Your skills and attributes for success:

Qualifications and experience related to the role
Evidenced high standard of written English, meticulous attention to detail and accuracy in communications.
Competent with Microsoft Office and good IT skills. Full range of administrative and computing skills with experience of commonly used applications, particularly word processing, spread sheets and databases.
Proactive in creating and improving office systems and procedures. Flexible and adaptable approach to changes in systems and business processes.
Able to make own decisions and use own initiative in order to prioritise tasks and plan own workload.
Strong communication and interpersonal skills and a flexible attitude. Job holder requires independence, excellent organisational skills, a positive customer service attitude and strong communication skills.
Able to deal with queries in a helpful, professional and tactful manner, where required, to enable situations to be resolved within approved guidelines.
Must have a flexible approach to assisting the department. Ability to maintain focus and provide efficient service under pressure and in busy environment.

Are you an experienced administrator with exceptional organisational skills?

Do you want to play a key role in a team where your support will help to benefit the public good and make a real impact on millions of people and businesses in the UK?

We have opportunities to join the Digital Markets Unit at the Competition and Markets Authority (CMA) and contribute to our work to promote greater competition and innovation in digital markets.

About the CMA

We help people, businesses, and the UK economy by promoting competitive markets and tackling unfair behaviour. Our work is wide ranging, ambitious and often new and challenging.

The Digital Markets Unit has been established to promote greater competition and innovation in digital markets, for the benefit of consumers and people. Our work focuses on some of the most important digital markets used by consumers and business in the UK, like online search, social media, app stores and online marketplaces.

What you will do

You will work closely with Digital Markets Unit senior management and provide valuable administrative support.

Your responsibilities will include:

• Providing administrative support to Directors and Senior Directors, including managing inboxes, tracking actions, and prioritising enquiries
• Managing complex and fluid diaries, handling diary clashes and conflicts, and exercising sound judgement in prioritising appointments
• Assisting with expenses and supplier invoicing, including raising purchase orders
• Working closely with other Personal Assistants, Group Administrators and the Business Managers.
• Planning and arranging meetings
• Booking national and international travel and accommodation
• Collating, coordinating, and printing information and meeting papers when required

What you will need

You will need experience of working in an administrative support capacity, including prioritising a busy work schedule and working collegiately in a team-focused environment.

You will also need good written and verbal communication skills, including the ability to communicate effectively with senior leaders and other stakeholders.

Proficiency with a range of Microsoft applications, experience of working under pressure within challenging timeframes, and the ability to use organisational systems and procedures for document management are equally important.

What we can offer you

The CMA is a hugely diverse, rewarding and stimulating place to work – an opportunity to work for the public good and to stretch and develop yourself in doing so. We offer generous benefits, including an excellent pension scheme with an average employer contribution of 27%, at least 25 days leave (increasing to 30 over five years), and generous maternity/paternity leave provision. You can also take advantage of interest-free season ticket loans, a cycle to work scheme, our employee assistance programme, and our extensive flexible working options.

To find out more about this opportunity and about working for the CMA, please click on the APPLY button.

Closing date for applications: 11:55 pm on Monday 10th June 2024.

Like many other organisations, we operate a hybrid working model with a mix of office and home working. We believe this supports us to deliver our best work while allowing the flexibility to maintain balanced and healthy lives.

The CMA are an accredited Disability Confident Employer, and we are an equal opportunities employer, welcoming suitably qualified applicants from all backgrounds.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

Job Description

Children, Education and Justice Services

Clerical Worker
Moffat Early Years Campus

Salary: £24,064 - £26,468 per year
Hours: 36 per week, 52 weeks

We are looking for an enthusiastic Clerical Worker to join us at Moffat Early years campus.

For more information regarding the post please see the attached documentation and for an informal chat, contact: 0131 661 1401

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Follow us on Twitter at @edincounciljobs

Proud member of the Disability Confident employer scheme

Preparing and formatting letters, legal documents and other correspondence
Audio and copy typing
Providing support utilising the firms case management system
Document filing and archiving
Assistance in the preparation of legal and court forms
Preparing and issuing invoices
Assist with incoming and outgoing mail, including distribution and delivery of correspondence.
Diary management
General Office / Administration duties

What we're looking for
* Previous legal secretarial or legal experience in general
* Excellent written and verbal communication skills, with good attention to detail.
* Strong organisational skills and ability to prioritise tasks effectively.
* An excellent knowledge of Microsoft platforms including Word, Outlook, etc.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Junior Coordinator/Wellbeing Personal Trainer

Edinburgh Fountain FWC | Fitness | Permanent | Full Time

From £26,732.16 up to £38,663.04 OTE depending on experience

24 hours per week

If you're a Junior Coordinator/Wellbeing Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Junior Fitness Coordinator/Wellbeing Personal Trainer at our Edinburgh Fountain Park club, you're confident, outgoing, fantastic with juniors as well as adults and very approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, especially with the younger generation, you're great at listening, understanding and explaining things.

As a Junior Coordinator/Wellbeing Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate junior and and adult members to reach their fitness goals and maintain a healthier lifestyle

• Be confident about delivering a range of junior and adult sessions and consultations

• Carry out high-quality junior and adult inductions, junior group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £38,663.04 OTE. Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential. PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Proud member of the Disability Confident employer scheme

Junior Coordinator/Wellbeing Personal Trainer

Edinburgh Fountain FWC | Fitness | Permanent | Full Time

From £26,732.16 up to £38,663.04 OTE depending on experience

24 hours per week

If you're a Junior Fitness Coordinator/Wellbeing Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Junior Fitness Coordinator/Wellbeing Personal Trainer at our Edinburgh Fountain Park club, you're confident, outgoing, fantastic with juniors as well as adults and very approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, especially with the younger generation, you're great at listening, understanding and explaining things.

As a Junior Coordinator/Wellbeing Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate junior and and adult members to reach their fitness goals and maintain a healthier lifestyle

• Be confident about delivering a range of junior and adult sessions and consultations

• Carry out high-quality junior and adult inductions, junior group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £38,663.04 OTE. Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential. PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Proud member of the Disability Confident employer scheme

Wellbeing Personal Trainer

Edinburgh Fountain FWC | Fitness | Permanent Contract | Full Time

From £26,732.16 up to £38,663.04 OTE depending on experience

24 hours per week

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Edinburgh Fountain FWC, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Wellbeing Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle

• Be confident about delivering a range of sessions and consultations

• Carry out high-quality inductions, Personal Best appointments, group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £38,663.04 OTE. Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential. PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Proud member of the Disability Confident employer scheme

Your new company
This client is within the Public Sector.

Your new role
To provide comprehensive administrative and secretarial support for the Chief Executive / Director / Head of Service and, when required, the wider executive team.

You will be expected to undertake a range of clerical duties as part of the overall service provision including:
* filing
* photocopying/faxing/scanning/laminating
* hosting visitors and providing refreshments
* record maintenance
* distribution of documents
* ordering stock
* dealing with telephone enquiries.

What you'll need to succeed
* Knowledge of word processing/spreadsheets/keyboard, minute taking, and administrative skills are essential.

What you'll get in return
* A competitive hourly rate based on your experience. * Hybrid working
* And more

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk