Total 29 Administrative / Clerical job vacancies in Edinburgh, Edinburgh, Eh3 9PP

Main Duties and Responsibilities


Provide a high-quality secretarial support service and exemplary client care

Work closely with the Residential and Rural Property Groups, and as a secretarial unit, to deal with all administrative and secretarial aspects of the conveyancing process including issuing Letters of Engagement/ Terms of Business, preparing draft dispositions, registration forms and LBTT returns, and preparing fee notes and cash accounts

Provide administrative support to the estate agency function as required

Collaborate and work with secretarial and other colleagues within the team to develop and document processes to increase efficiency and effectiveness, prioritise work, share knowledge and monitor workflow

Maintain accurate records and systems using the firm's document management system

Both copy and audio typing, including notes of telephone calls, meeting notes etc

Process AML documentation accurately to conclusion; carry out AML checks using SmartSearch, complete risk assessments and liaise with internal stakeholders

Assist with basic legal research

Organise meetings, diary management and make travel arrangements as required

Photocopying, scanning and general office administration

Undertake any other reasonable duties as they arise.



Skills, Knowledge and Experience


Previous experience working as a Conveyancing Secretary is essential

Highly motivated and committed to delivering an excellent level of service to clients and colleagues

Well-developed interpersonal skills, both written and oral

Excellent organisational skills and the ability to plan and prioritise own workload

A high level of accuracy with attention to detail, and the ability to proof own work

Proactive approach to problem solving and decision making

Ability to work independently as well as part of a team

Excellent IT skills especially in the use of Microsoft Office applications.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Proud member of the Disability Confident employer scheme

An exciting opportunity has arisen for a Conveyancing Secretary with 1 year experience to join a well-established firm of solicitors and estate agents in Edinburgh (EH12). This full-time, permanent role offers excellent benefits and a salary of £28,500.

As a Conveyancing Secretary, you will assist the conveyancing team by managing legal searches and offering general administrative support to ensure the office runs efficiently.

They will also consider new graduates with legal qualifications, eager to gain experience.

You will be responsible for:

- Supporting solicitors with drafting correspondence and preparing documents.

- Assisting with deeds registration and submissions for LBTT.

- Overseeing file management, including archiving and storage.

- Helping solicitors with ID verification and ensuring compliance with Law Society regulations.

- Performing filing, scanning, and photocopying tasks.

What we are looking for:

- Previously worked for 1 year as a Conveyancing Secretary, Legal Secretary, Legal Administrator, Legal clerk, Legal Assistant or in a similar role.

- Strong interest in conveyancing and the property industry.

- Excellent organisational skills and attention to detail, with a strong client focus.

- Ability to manage critical deadlines and prioritise tasks effectively.

- Skilled in typing and IT systems.

What's on offer:

- Competitive salary

- Company events

- Company pension

- Free flu jabs

Apply now for this exceptional Conveyancing Secretary opportunity to work with a dynamic team and further enhance your career.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

Your new company

I am delighted to be representing this public sector body as they recruit for a Personal Assistant to join their team.

This organisation is based in the south of Edinburgh with 2-3 days per week in office.

You will be working in a team with a group of hard-working professionals as you advance your career and diversify your skill set.

Your new role

In this role you will be responsible for:

• Undertaking general administrative tasks
• Monitoring databases and systems
• Co-ordinate meetings and taking minutes
• Diary management
• Providing support to the wider executive team
• Performing secretarial duties

What you'll need to succeed

A successful candidate will have:

• Full Right To Work in the UK
• Prior experience as a PA
• Minute taking experience
• Excellent organisational and communication skills
• Finance background (desirable)
• Proficiency in Microsoft Office applications

What you'll get in return

• Competitive hourly rate
• Career development opportunities
• Flexible working options
• Hybrid working

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

You will be joining a well-respected and diverse legal firm located in Edinburgh City Centre. This is an excellent opportunity for you to start your professional career or develop your skills further.

Your new role


As a member of the office services department, you'll be working in a busy and hands-on environment with a close team of professionals. As an Administrative Assistant, no day is the same. You'll be responsible for a variety of tasks, including:

• General office administration (scanning, filing, mail etc.)
• Handling the mail delivery process
• Management of important client documents
• Data entry
• Helping with basic IT support (desk and meeting room set-up, liaising with the IT department to resolve issues etc.)
• Ad hoc projects
• Reception cover when the front office team is unavailable

This is a varied and busy role, with lots of training and support on offer as you progress.

What you'll need to succeed

• Previous experience working in customer services, working with the public or in a general office environment
• A reliable individual who is keen to develop in their career
• An enthusiastic go-getter with excellent teamwork skills
• Strong attention to detail
• Good organisation and methodical approach to working
• Excellent interpersonal and communication skills

What you'll get in return


In return for your hard work and commitment, you'll receive:

• Competitive salary
• A dedicated career development and appraisal plan
• On the job training and upskilling to build on your skills
• Excellent holiday entitlement with the ability to buy additional holidays or carry holidays
• Competitive pension scheme

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Description

Education and Children's Service's

Clerical Assistant
Forrester High School

Salary: £23,651 - £23,857 (pro rata for part time and sessional)
Hours: 33.42 per week, 40 weeks sessional

Monday to Thursday 8:15 - 16:00 and Friday 8:15 - 14:00

We are seeking to appoint an enthusiastic and self-motivated Clerical Assistant who possesses excellent customer service, organisational and communication skills to join the Forrester High School office team.

The school office staff are vital to the smooth and efficient running of the school. They are highly valued members of the school staff.

As the first point of contact for visitors and callers to the school, it is important that they create a friendly, courteous and welcoming atmosphere. This is a demanding role and you should be committed to achieving the best for all in the school community.

For more information about the school, please visit the website http://forresterhighschool.org.uk/ or call 0131 334 9262.

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Follow us on Twitter at @edincounciljobs

Proud member of the Disability Confident employer scheme

Your new company
Reputable law firm in Edinburgh

Your new role
To provide effective and efficient PA, administrative and secretarial support to fee earners in the Property Division.
- Complex diary management
- Travel and accomodation booking
- Arranging meetings
- Accurately produce correspondence, documentation and presentations
- Manage the process for producing invoices
- Dealing with queries
- Filing and scanning

What you'll need to succeed
- Previous experience as a PA/EA
- Strong organisational skills
- Excellent attention to detail

Please note that legal sector experience is desirable but not essential for this role.

What you'll get in return
- Competitive salary
- Hybrid working

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Role Station Support Team Member - Administration Role

Hours Full time 37 hours per week. Part Time Considered

Salary - Up to £14.74 per hour

Location - Dungeness B Power Station

Roles & Responsibilities

• You will be working as an integral part of a multi-disciplined team, reporting to the Station Support Team Leader. The role involves learning one of the numerous disciplines within the team, be it Work Management, Document Management, Corrective Action Programme, or one of numerous others. Eventually, you may also have the opportunity to learn a second role, enhancing the flexibility that is central to the ethos of our team. Additionally, you will be carrying out general admin duties within the Station Support Team, supporting both the team and the wider station where necessary.

The Candidate

• You will be an exceptional communicator, possessing the influencing skills imperative to making this role a success. You will have the confidence to challenge others and raise concerns, and willingness to interact with employees at all levels of the organisation, including senior management. Your confidence will mean that you are able to work well on your own, as well as being able to work with your immediate peers and the wider Station Support Team. You will be engaged about administrative processes, and willing to continuously improve them through peer forums, in addition to displaying a keen attention to detail, imperative due to the nature of the business.

Key Tasks

• Entirely dependent on your given discipline/s, but could range from printing work order cards to compilation of monthly fuel stock reports, from checking and approval of document revisions to working with our Engineers to close out actions placed upon them. We have a really diverse range of responsibilities!
• Training to a high proficiency in company systems frequently used by our administrative teams: Asset Management System, Business Objects, etc.
• Working to defined procedures and policies; Departmental Instructions, Company Specifications and established templates and forms, to name a few.
• Responsibility for progressing and updating your own training plan, with the support of an experienced mentor in your given discipline/s.
• Eventual responsibility for updating and improving written instructions and procedures linked to your discipline/s.
• A range of other administration duties as directed by the Station Support Team Leader.

Key Skills

• GCSEs in Maths and English (Grade 9-4 / A-C), or equivalent.
• Intermediate-level skills in Microsoft Office suite of programs, especially Outlook, Word and Excel. Full training will be given on company systems (AMS, Business Objects, etc).
• Keen attention to detail.
• Communication skills, and the confidence to use them to challenge, prompt and coach where appropriate.
• Open, honest and trustworthy due to the sensitive nature of the business.
• Excellent organisational skills
• Ability to work both alone and as part of a team.

Manpower UK is acting as an Employment Business in relation to this vacancy.

Your new company

A legal firm located in the heart of Edinburgh's city centre.

Your new role

Legal PA that sits in the Real Estate team. The purpose of the role is to provide high quality, proactive and experienced PA support to a team of partners and fee earners.- Work with finance teams to support fee earners' financial performance
- Help fee earners with event organisation, CRM tasks, CV updates, and support for bids and tenders and attend.
- Ensure all file management processes are undertaken correctly
- Comprehensive diary management
- Arranging travel
- Other administrative tasks

What you'll need to succeed-

At least 3 years worth of experience as a PA- Excellent verbal and written communication skills- Ability to work in a fast-paced environment

What you'll get in return

Competitive Salary

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Main Duties and Responsibilities

* Support the firm in its intention to continually grow and develop the practice in all areas
* Strive to provide excellence of service to all clients
* Take a pro-active approach to the work carried out for clients
* Be alert to any problems being experienced by clients and react positively to these
* Take responsibility for noticing client care problems and for solving these
Work towards clear objectives that support fee earners in the twin aims of generating and delivering client work
Take part constructively in the performance review process and undertake agreed training and development activities
Adhere to office and compliance procedures including health and safety

Daily Duties

Timely and accurate completion of varied documentation and correspondence as allocated by the Support Manager in accordance with the fee earner instructions and appropriate department styles
Prompt and courteous handling of external and internal telephone calls
Prompt and accurate noting and delivery of messages written and oral to the appropriate person
Assisting fee earners with administration as required such as form filling
Liaise with Support Manager to help plan allocation of work

Experience

1 year legal experience required, ideally within property or conveyancing

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Your new company
A reputable client in the city centre of Edinburgh, providing legal, property, and financial services to clients.

Your new role
This role involves delivering administrative assistance to the Private Client Department, ensuring a consistently high level of service to maximise business opportunities, and you will collaborate to support all fee earners within the Private Client team. Your responsibilities include handling incoming calls, taking messages, scheduling appointments, and managing team diaries. You will open and manage money laundering and legal files and be responsible for general office duties such as mail duties and other administrative tasks.

What you'll need to succeed
- Polite and professional telephone manner
- Proficient in IT
- Excellent attention to detail
- Multitasking skills
- Ability to hit the ground running

What you'll get in return
Competitive annual salary

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Care Support Worker (Personal Assistant)

Location: Edinburgh (Morningside area).
Salary: £12 per hour.
Contract: Part Time, permanent.

Are you interested in working for an award-winning social care charity?

Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can guarantee is that you will be supporting someone with a learning disability to achieve their goals and outcomes - whatever they may be!

Each person we support has different support needs, so your role as Support Worker may include assisting them with various aspects of personal care, moving and handling or positive behavioural support whilst expanding their social networks and connections.

Enable creates a bespoke team around every individual we support, and our team of Personal Assistants work collaboratively to ensure the safety, wellbeing and aspirations of the people we support are met.

The Best in You Brings Out the Best in Me

The people we support have many varied interests and hobbies and have many of the same dreams and aspirations as we do; they just too often do not get the opportunity to experience these same opportunities. A career with Enable is as rewarding as it is diverse, Personal Assistants at their best have the potential to truly bring out the best in the people we support.

Let us introduce you to Louise:

Louise is a woman in her late 20's. She likes to look good and is very keen on maintaining her own appearance so pampering, hairdressing and nail care are a big part of her life. She also has a fondness for, lunches out, coffees and cocktails!

Keeping fit is important so dancing and exercise, especially walking are key. Louise loves a walk, it's her favourite way to get around, especially for a fun activity such as a visit to the museum or to the shops.

Louise has a great sense of humour and is caring and bubbly- she is good at tuning in to the feelings of others.

Louise needs an active staff team that won't shy from a good brisk walk, that can be upbeat and able cook. Louise needs staff who understand that the importance of structure, routine, and communication aids to help her navigate her day. Louise needs someone who can help her feel secure if situations become stressful whilst helping her promote her independence and expand her horizons.

That is why Louise needs you! Will you bring your best so that Louise can live his best life?

About You

If you think you share the same interests and have the commitment, dedication, and above all, desire to support Louise to get the most out of life; then please apply now!

Enable needs you and your values to help us create an equal society for every person who has a learning disability.

You don't need experience in care to start your social care career with Enable. We recruit people based on their values and transferrable skills. Wherever your journey has taken you up until now, join us, and together we will forge a new path in what could potentially be the most rewarding role you have ever had!

About Us

Enable is a dynamic and vibrant organisation dedicated to improving the lives of people with learning disabilities and we are looking for motivated and driven individuals to join us in ensuring they have the same opportunities as everyone else.

We believe in developing all our staff and we provide an extensive learning programme together with in-house career development opportunities.

These include, but are not limited to:

* Person Centred approaches, planning and thinking
* Introduction to autism
* Epilepsy awareness
* Moving and Handling
* Adult support and protection
* Child support and protection
* First Aid
* Positive Behaviour Support

We also have an excellent range of staff benefits on offer including but not limited to:

* Health cash plans providing a wide range of health benefits to help people cover the cost of their everyday health care.
* Employee Assistance Programme
* Cycle to Work Scheme*
* Season Ticket Loans*
* Blue Light Card

Starting a career with Enable is the first step towards making a real difference in our award-winning charity's mission to help create an equal society for every person who has a learning disability.

Enable is an equal opportunities employer and our recruitment, selection and assessment process is based entirely on values, skills and competencies required of the specific roles.

Note: The successful applicant will be required to register with the Scottish Social Services Council (SSSC) within 3 months of their start date.

*terms & conditions apply

Customer Service Coordinator
Full Time
Temp to Perm
Edinburgh
Hybrid
£25,000

Are you a skilled Customer Service Advisor seeking a fresh opportunity? Are you interested in working for a dynamic company with flexible work-from-home options in Edinburgh?

This leading global client offers a chance to advance your career with a competitive salary of £25,000. You will receive personalised training and ample opportunities for professional growth. Join a team of dedicated individuals committed to providing top-notch service!

Your role will involve;
* Managing customer orders and working closely with logistics
* Handling phone calls and emails internally and externally
* Maintaining relationships with carriers and customers
* Solving issues quickly and efficiently

What do you need?
* Strong multitasking skills
* Proficiency in computer software are essential
* Excellent written and verbal communication skills
* Adaptability, dependability and problem-solving abilities
* Willingness to work collaboratively and respect others

If you meet these requirements, we invite you to apply for this exciting position!

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Customer Service Administration
Full Time 9am - 4.30pm
£12.63 - £13.73p/h DOE
Immediate start!
Office based in Livingstone

We are recruiting for a rapidly growing company in Livingstone who are looking to add to their vibrant customer service department! This is a small but mighty team who work in a family-feel environment.

What will you be doing?
* Managing a customer service inbox and responding to emails
* Taking inbound calls from customers with queries
* Helping customers to process orders online
* Chasing up deliveries and processing refunds
* Liaising with 3rd parties to resolve issues
* Responding to reviews on Trustpilot

What do you need?
* Ability to work in a fast paced environment
* Showing empathy and understanding
* Excellent communication verbal and written
* Resilient and able to bounce back!
* Strong IT skills and able to use multiple systems
* Problem solving and able to prioritise work load

If this sounds like the role for you, apply now!

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.