Total 38 Administrative / Clerical job vacancies in Edwards AFB, California

• You will receive monthly an average of 120 individuals written request for Basic Allowance for Housing (BAH) (w/o dependents).
• You will review content, format and completeness and determine eligibility utilizing criteria contained in existing regulations, and based on current installation policies and procedures.
• You will maintain files or records to keep documents organized according to the organization's polices or procedures.
• You will create copy, edit, calculate, revise, retrieve, store and print a wide variety of documents in final format form.
• You will prepare start and stop of basic allowance for housing (BAH).
• You will determine housing eligibility utilizing criteria contained in existing regulatory instructions and current utilization and occupancy data in order to recommend approval or disapproval.
• You will assist in the design, installation, and maintenance of automated databases for statistical and historical information relating to bachelor housing.
• You will conduct interviews to determine qualifications of bachelor housing.
• You will compile monthly data to generate Daily Average Occupancy reports.
• You will screen phone calls and answer questions on eligibility and regulations.

• You will assist the Administrative Officer in managing the human resources essential to the direction and operation of the organization.
• You will advise management on a wide range of proposals, policies, and procedures which influence manpower and position management.
• You will act as point of contact for all award submissions ensuring they meet required criteria before review by senior leadership.
• You will ensure correct punctuation, capitalization, spelling, grammar, format, and arrangement of material.

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts. Composes and signs correspondence of a nontechnical nature in the supervisor's name or in own name as secretary.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations /offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.
• Performs other administrative and clerical work in support of the office/organization. Establishes, updates, and maintains office procedures and records of various types that may be needed or will assist in the efficient operation of the office.
• Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

• Directly assists the commander or senior ART in the management of all administrative support program functions.
• Serves as the resident subject matter expert for all mandated administrative support programs.
• Serves as a unit liaison to the offices of program managers.
• Performs other clerical and administrative work in support of the office/organization.

• You will serve as an Equal Employment Opportunity (EEO) Specialist.
• You will ensure that command-wide programs are conducted in accordance with the requirements of law and regulations.
• You will participate in the development and oversight of policies, programs, procedures, and actions to ensure equal opportunity for over 10,000 civilian personnel.
• You will work to monitor progress in achieving annual plan goals and objectives throughout the year.
• You will provide guidance and feedback, evaluate submissions, and analyze data from various field activities.
• You will assist in the dissemination of Department of Navy and EEO policies, procedures, interpretations, guidelines and reporting requirements to implement and comply with governing laws ad regulation.
• You will recommend long-range plans, goals, and objectives as well as any necessary corrective action of program changes.

• You will work on a team managing the Defense Travel System (DTS) for Naval Information Warfare Center (NIWC) Pacific personnel.
• You will collaborate with colleagues to resolve moderately complex tasks that necessitate effective internal coordination and teamwork.
• You will ensure compliance with the Joint Travel Regulations (JTR) and seek management guidance as needed.
• You will review travel requests and offering reliable guidance to employee’s routine travel matters.
• You will audit and verify all travel vouchers for accuracy, entitlements, completeness and compliance with travel regulations.
• You will ensure that tickets, rental car reservations, and itineraries issued by the contracted travel service office align with authorized travel.

• You will work collaboratively with the Product Line Director, Technical Director, IPT leadership, and other senior leaders within NAWCWD as required
• You will work with the IPT Leads and various Competency managers to determine strategic personnel alignment to best support the programs
• You will advise command investment strategies for talent management and expertise development.
• You will work with the L1A BFM to determine the funds acceptance process and priorities across the AWII funding portfolio.
• You will provide contract management support across multiple IPT's.
• You will be responsible for building business processes and ensuring they are consistently followed throughout the Product Line.

• Responsible for the coordination on all aspects of shipping/storage of goods.
• Interprets guidelines and instructions, determines the approach, and adapts the process, to resolve customer concerns.
• Estimates or validates charges, not limited to handling services, temporary storage, third-party services, mileage rates and accessorial services.
• Conducts statistical samplings and audits to execute program oversight of commercial industry.

• Provide oversight and implementation of the full range of administrative responsibilities within the Ukiah Field Office.
• Provide overall management of public contact for reception and general information concerning office programs.
• Provide management of the billings and collections processes for lands, recreation permits, minerals, grazing, forest products, etc.
• Monitor and maintain the procurement of supplies, materials, equipment, and services.
• Responsible for ensuring the accuracy and integrity of time and attendance records.
• Provide input and assistance with budget formulation for the Annual Work Plan (AWP).
• Participate in the monitoring and implementation of budgetary functions involving the maintenance and control of funds covering the activities of the Ukiah Field Office.
• Serve as liaison to the Human Resources office and point of contact regarding personnel administration matters.
• Utilize an automated personnel database system to initiate, approve, and track requests for personnel actions.
• Provide overall management and oversight of office charge cards, including those used for general purchases, travel, and uniforms.
• Schedules work by setting priorities and developing schedules for completion of work.
• Resolves conflicting Human Resources (HR) demands and obtains necessary resources for team members to produce quality products in a timely manner.
• Devises and maintains record keeping systems to provide required information for production reporting, evaluation, etc.

• Duty 1: Serves as the branch administrative support specialist for the assigned branch and section leader(s). Focuses on tasks, prepares a wide variety of recurring and nonrecurring correspondences, reports, and other documents from information obtained from the staff, files, and other sources.

• Duty 2: Serves as the unit administrative support specialist for all government related responsibilities. Serves as the ATAAPS Customer Service Representative (CSR), Timekeeper, Defense Civilian Payroll System (DCPS) and Forms & Account Management Service (FAMS) Monitor.

• Duty 3: Performs other administrative work in support of the office/organization including meeting support, special event planning, and program reviews. Independently creates meeting minutes and follows-up on action items/commitments made during meetings and conferences by Division leadership and staff members.

• Duty 4: Provides Administrative and Records Management. Develops, establishes, updates, and maintains office procedures and standard processes, including electronic records management and document libraries ensuring effective and efficient operation of the office.

• Duty 5: Serves as the primary unit Activity Distribution Office (ADO) and Defense Travel System (DTS) Representative. Reviews and processes incoming and outgoing mail, correspondence, publications, regulations and directives associated.

The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies. These tasks are summarized below.

Record Keeping and Reporting
Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA).

Ensures child registration and enrollment paperwork is complete and current.Ensures that all USDA food program records are accurate, up-to-date and readily available.

Reviews and submits completed paperwork for background checks.

Maintains office files and records.Provides required information to requesting agencies that include but are not limited to Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA.Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner.

Conducts research of records and follows up in order to resolve discrepancies and problems.

Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved.

Liaison with Families and Programs
Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements.

Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.

Performs assigned resource and referral duties and assists in maintaining current waiting list.

Fees and Supplies
Collects fees and charges and records payments in accordance with proper procedures.

Notifies supervisor of all delinquent payments.Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.

Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered.

Additional Responsibilities
Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Performs other duties as assigned.

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts. Composes and signs correspondence of a nontechnical nature in the supervisor's name or in own name as secretary.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.
• Performs other administrative and clerical work in support of the office/organization. Establishes, updates, and maintains office procedures and records of various types that may be needed or will assist in the efficient operation of the office.
• Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns.

If selected, you will provide general office support to one or more professional, program, or technical staff members in the United States Attorney's Office, Southern District of California. You will receive formal and/or on-the-job training as needed. Duties include:

• Answering telephones and referring callers to staff members or taking messages as appropriate;
• Operating a copy machine;
• Collating and stapling materials;
• Sorting and arranging material for filing in alphabetical, numerical, or chronological order;
• Locating and retrieving materials;
• Stocking forms and other office supplies; and
• Making recurring and special messenger trips as necessary.

• Plans, organizes, and executes mission support activities for 13th Field Investigations Squadron. Serves as the consultant to the squadron commander on all administrative management activities.
• Performs systems, local area network (LAN), and computer system administration duties. Manages all Squadron communications process, computers, and information system programs in direct support of all squadron personnel in four geographically separated units.
• Serves as the AFOSI squadrons Financial Resource Advisor. Coordinates with the AFOSI Region Financial Manager with the status and availability of unit funds.
• Serves as the Squadron liaison for personnel, equipment/supply control, and vehicles. Maintain an accurate inventory of vehicles, mobility gear, and equipment used by Squadron personnel.