Total 12 Administrative / Clerical job vacancies in Epsom, KT18 7EG

Legal PA £32,500 + Potential for up to 7% bonus Based in Epsom

Want to join a law firm that is an award winner? How about working for a business with amazing benefits inc full family coverage for private healthcare, life assurance (4x annual salary), season ticket loan, enhanced sick pay, 33 days holiday (inc BH), career development and many more!

If you are a Legal PA and looking for your next role, we want to hear from you. Our client our a highly regarded award-winning law firm, they are looking to add to their support team and introduce a new PA / Secretary. You will have a minimum of 2 years' experience within a legal secretary / legal PA role to be considered.

The prime responsibility for these roles are:

• To work for all fee earners by picking up digital dictation and to support in office from Epsom
• Prepare correspondence and documents to include transcribing digital dictation.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Arrange for all copying to be done.
• Make appointments, arrange meetings and to maintain an up-to-date diary for the fee earner(s).
• If appropriate, prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
• Provide support to other secretaries as required.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care

Suitable candidates should be able to demonstrate the following:

• 2 years previous experience of working within a Legal Secretary / PA Role
• Advanced IT skills and good copy and audio typing
• High accuracy levels
• Communicates professionally with clients both on the phone and personally
• Demonstrates a pro-active approach to work and clients
• Demonstrates a positive attitude.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period; therefore, we encourage you to apply early to avoid disappointment.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Key Responsibilities: Processing Repeat Prescriptions:Accurately process repeat prescription requests from patients, ensuring all necessary checks and authorisations are completed. Liaising with Healthcare Professionals:Work closely with GPs, pharmacists, and other healthcare professionals to ensure prescriptions are accurate and up-to-date. We have our in-house Clinical Pharmacist that is also here to support. Patient Communication:Communicate effectively with patients regarding their prescription requests, providing information and assistance as needed. Dealing with prescription queries via telephone, electronically and face to face. Record Keeping:Maintain accurate and up-to-date records of all prescription requests and actions taken. Medication Queries:Handle medication-related queries from patients and healthcare professionals, escalating complex issues to the appropriate team member. Compliance:Ensure all prescription processes comply with relevant regulations and guidelines.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Please review the enclosed job description and personal specification for the specific details of the role

The Rheumatology Department is currently looking to appoint an enthusiastic, motivated Medical Secretary to support the consultant team.

The post holder will provide a comprehensive secretarial service to consultants, junior and nursing medical staff within the service. This will include organising, planning and prioritising tasks and workload.

As a service, it is vitally important in that we provide a high quality service to patients, therefore if you are interested in joining a highly motivated team - it would be great to hear from you.

The successful post holder will be a highly motivated team player ideally with previous medical secretarial experience and possess sound administrative and clerical skills.

Excellent computer literacy is essential for the role, which will include the use of Microsoft Office packages and relevant databases. You will be highly organised, self motivated, have a flexible approach to work and have excellent verbal and written communication skills.

A clear understanding of patient confidentiality and being able to work to deadlines is also required. The role will include general support of typing including, audio typing, digital dictation and administrative duties, including cover for colleagues at times of service need.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Please review the enclosed job description and personal specification for the specific details of the role


This advert closes on Tuesday 28 May 2024

Job Title: Sales Ledger Clerk
Location: Prestige Support Centre, Epsom, Surrey - 2 x days home based
Salary: £25,000+ depending on experience
Hours: Full time, Monday to Friday 9-5

Life at Prestige:

People are at the very heart of Prestige, and we want to make life better for them. As a Sales Ledger Clerk, you'll grow and develop in an exciting business that puts people at the centre of everything we do.

We offer a supportive working environment with lots of potential for learning and development and a friendly, agile and flexible working culture.

Prestige Nursing & Care has provided home care for over 75 years and we have 30 local offices in England and Scotland. Our aim is to lead the care industry by providing high quality, personalised and specialist services to our clients.

Your role at Prestige:

The Sales Ledger Clerk is an entry role for an individual aspiring to pursue a career in Finance. The role will report into the Sales Ledger Manager and also work closely with the Financial Accounts team.

Responsibilities:

• Generating and issuing sales invoices.
• Processing of sales ledger receipts and allocating payments received accurately.
• Organising customer direct debit collection, setting up new direct debits and amending existing details.
• Reconcile sales ledger accounts to maintain accuracy.
• Communicate with customers to collect overdue debts and address any disputes.
• Dealing with discrepancies and/or complex client queries.
• Assisting in month-end reporting and ad-hoc reporting tasks.
• Provide support across various departments within the business as required.

Skills and qualifications we're looking for:

• Literacy & numeracy skills
• Good communication skills
• High level of confidentiality
• Efficient time management & organisation skills
• Problem solving skills and initiative in tasks
• Preferable: graduate or willingness to study (AAT, ACCA, CIMA)

What we offer:

• A competitive salary
• 28 days annual leave (includes Bank Holidays) increasing every year by 1 to the maximum of 33 days over 5 years' service.
• An additional day off for your Birthday
• Blue Light Card
• Refer with the Care Friends mobile app and earn extra money
• Cycle to Work scheme for our Head Office, Regional and Branch staff
• Long Service Awards
• Workplace Pension
• Employee assistance programme (EAP) - confidential phone line and online support and resources available to you and your loved ones 24/7
• A range of Family Friendly Benefits - designed to offer you more support, flexibility, and additional time off when you most need it.
• Annual leave purchase (ALP) scheme
• Supportive working environment with ongoing learning and development opportunities.
• A friendly, agile and flexible working culture
• A range of Family Friendly Benefits - designed to offer you more support, flexibility, and additional time off when you most need it.
• Annual leave purchase (ALP) scheme

Please note:

In line with CQC & Care Inspectorate regulations, we require and will undertake Enhanced DBS/PVG, Right to Work, Reference and Employment History checks in line with Government guidelines for this role and safer recruitment best practice.

Whilst we endeavour to keep the recruitment process as short as possible, due to the nature of these important checks there may be extension to timelines.

All our clients are equally entitled to have their needs met in a safe, fair and balanced way. Prestige Nursing & Care colleagues are responsible for promoting Equal Opportunities for all and for challenging any behaviour or practice which discriminates against any client or colleague on the grounds of race, religion, disability, age, gender, sexual orientation, identity or any other perceived difference.

We reserve the right to close this position early.

#INDHP24

Duties will include: co-ordinating and preparing repeat prescriptions for our patients data entry onto patient records liaising with patients, community pharmacies & local care homes dealing with prescription queries via telephone, electronically and face to face working alongside our clinical pharmacist processing emails

£24,000-£26,000

Number of hours 40.00

Barchester’s Learning & Development team support the training and career development of care staff at 250 sites across the UK. As a Learning & Development Admin Assistant, you will be instrumental in ensuring that Barchester maintain our reputation of providing exceptional care to residents, and as an employer of choice within the sector. Hybrid role with remote working with fortnightly visits to Head Office in Finsbury Square in London.

You will deal with general enquiries from staff regarding internal training programs, external courses; support remote L&D team members and other support teams with scheduled workshops and webinars.

As Learning & Development Admin Assistant you will support staff to access the Learning Management System, assist with e-learning queries, check and process programmes applications, maintain learner records on the database and liaise with providers and homes to resolve queries.

Barchester Healthcare is one of the UK’s market leading healthcare providers being the third largest in the UK with over 250 nursing homes and hospitals across the country. With a successful new builds programme with 10 new build homes being built and opened every year for the next three years, we are rapidly and successfully expanding.

NEED TO HAVE

• Excellent attention to detail

• Professional attitude when dealing with matters in person or over the phone

• Strong communication and organisational skills

• Previous administration experience preferably in L&D or other admin support role

NEED TO KNOW

• Proficient user of Microsoft Office

• Knowledge of digital learning platforms preferable

NEED TO DO

• Respond to training requests from staff based across the UK

• Schedule training in accordance with business requirements and agreed procedures

• Input data and maintain records, produce reports as required

• Deal with queries from and provide support to remote L&D team

• Complete general office duties, including answering the telephone, photocopying, filing

• Any other duties as reasonably required to support the L&D team

Please see the attached supporting job description and person specification document, which contains more information about the role and requirements. Please ensure your application refers to the job description and person specification. The recruiting team reserve the right to close this advertisement early once applications reach the maximum limit.