Total 60 Administrative / Clerical job vacancies in Fort Sam Houston, Texas

WHAT IS THE TAXPAYER SERVICES (TS) DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Taxpayer Services Service Centers Austin Submission Processing

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

As a Front Line Manager you will:

• Plan work to be accomplished by subordinates, sets and adjusts short-term priorities and prepares schedules for completion of work.
• Assign work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees.
• Evaluate work performance of subordinates and makes recommendations for outstanding performance recognition and/or disciplinary action.
• Give advice, counsel or instruction to employees on work and administrative matters.
• Interview candidates for positions within the organization/unit and recommend appointment, promotion or reassignment to such positions.
• Hear and resolve complaints from employees, refer group grievances and/or more serious unresolved complaints as appropriate.
• Effect minor disciplinary measures, such as warnings and reprimands, recommend other actions in more serious cases.
• Identify developmental and training needs of employees, providing or arranging for needed development and training.
• Initiate ways to improve production, work processes and/or to increase the quality of the work directed.

Serves as the U.S. Magistrate Court Liaison.
Processes Department of the Army Forms 3975 (Military Police Report).
Serves as the squadron Time Keeper or Alternate Time Keeper, Defense Travel System (DTS) representative and Absent Without Leave (AWOL) Apprehension Coordinator.
Performs other clerical and administrative work in support of the office/organization.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Enters data into the automated management information system database for a variety of staff and different work schedules. Posts hours worked, leave taken, overtime/compensatory time worked, and tour changes and determining the entitlement. of employees based on when the hours of work are performed for holiday, premium, hazardous pay and weekend and off tour differentials.
• Contacts employees at various levels in the organizational structure to clarify and resolve timekeeping issues and problems. Obtains additional information or clarification, on problems with or pertaining to time scheduling, leave-and overtime errors for correction. Enters time approved by EMS supervisors into the system. Investigates inquiries or questions from supervisors and/or staff regarding pay and leave. Explains rules and regulations used to reach conclusions.
• Provides explanations to different levels of staff rules and regulations pertaining to differential, holiday pay/holiday excused, part-time hours, unscheduled hours, and the differences between Family Friendly Leave Act, Advanced Sick Leave, and Advanced Annual Leave.
• During payroll processing, works closely with Fiscal Payroll and supervisors. Ensures automated records are accepted by the PAID system and transmitted to payroll processing center. Prepares, via PAID system, corrected timecards and obtains approvals.
• Responds to supervisors' Workers' Compensation questions. Provides information regarding requests for leave without pay, continuation of pay (COP), and other associated on-the-job injuries and time questions.
• Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters and lengthy reports; uses existing database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphics software to provide graphs and charts for reports and presentations.

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts. Composes and signs correspondence of a non-technical nature in the supervisor's name or in own name as secretary.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office. Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences.
• Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary. Performs other administrative and clerical work in support of the office/organization. Establishes, updates, and maintains office procedures and records of various types that may be needed or will assist in the efficient operation of the office. Serves as liaison between supervisor and subordinate units.

• Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets. Independently plans and performs complex office automation duties requiring different approaches and methods from one assignment to another, such as using different packages to: edit lengthy and complicated reports; collect, select, organize, and provide information; track the status of a number of projects assigned to the organization; and resolve incompatibility problems in transferring text from one software package to another when menu options and specific software instructions are not available.

As a/an Management Information Specialist, you will:

• Actively participate in the creation of an Information Technology Project Management structure that will effectively and efficiently ensure that projects are well documented, effectively planning with appropriate resources, and successfully brought to completion.
• Maintain effective communication with IT management representative regarding developments that may impact the organization portfolio and strategic plans; and interfaces with all levels of project and client teams to provide clear advice through application of best practices and methodologies.
• Assess requirements and facilitates changes to meet strategic business requirements while sensitizing CPD and its business partners to the realities of current and future technical architectures.
  

As a/an Management Information Specialist, you will:

• Actively participate in the creation of an Information Technology Project Management structure that will effectively and efficiently ensure that projects are well documented, effectively planning with appropriate resources, and successfully brought to completion.
• Maintain effective communication with IT management representative regarding developments that may impact the organization portfolio and strategic plans; and interfaces with all levels of project and client teams to provide clear advice through application of best practices and methodologies.
• Assess requirements and facilitates changes to meet strategic business requirements while sensitizing CPD and its business partners to the realities of current and future technical architectures.

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Routinely composes non-technical correspondence, such as office procedures, requests for information concerning the organizations programs, letters of acknowledgment, commendation, or notification.
• Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature. Receives and screens all publications, regulations, and directives directed to the Commander and brings to the Commander's attention those elements affecting the Commander's area of jurisdiction; specifically indicating procedural changes and furnishing all related materials.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Places both local and long-distance calls for Commander or staff personnel.
• Maintains supervisor's calendar, two deputies, and the Chief Enlisted Manager, coordinates meeting arrangement, and schedules meetings and/or conferences including those involving staff from outside the immediate office. Independently notes and follows up on commitment made at meetings conferences by staff members.
• Performs other clerical and administrative work in support of the office/organization. Develops, establishes, update, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.
• Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Conducts research in joint and strategic logistics and supply chain management for the Center for Joint and Strategic Logistics (CJSL).
• Develops educational material that supports the Senior Director in exercising all Center activities
• Conducts research and analysis and makes recommendations which serve as a basis for rationalizing logistics activities within the Department of Defense
• Participates within a network of DoD educational institutions to enhance joint and strategic logistics education to better understand global supply chain trends.
• Utilizes expert knowledge of joint and strategic logistics and supply chain management processes to identify and recommend study/research areas which can most effectively be undertaken by CJSL.
• Oversees obligations, commitments, and budget issues in conjunction with program or project studies of the CJSL in support of JSJ4 and OSD Sustainment.
• Conducts research on broad and undefined concepts for joint and strategic logistics, allied cooperation, logistics command and control, readiness, mobilization and other joint and strategic issues and topics identified by DoD leadership.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• You will serve as the Executive Assistant to the Director, Navy Cryptologic Office.
• You will review, analyze, and control all NCO executive-level correspondence.
• You will utilize analysis and knowledge of organization, programs, missions, and functions to develop, recommend, and implement strategies, plans, and policies to ensure effective and efficient operations.
• You will guide NCO leadership and team in obtaining and making effective use of administrative, manpower, training, and logistical support resources to manage the team's operations.
• You will manage the capture/documentation and submission of mission-essential materials to the Service Cryptologic Component (SCC) knowledge base and devises file structures to facilitate cataloging.

• Assist management staff to develop and implement plans, procedures, policies, and programs to attain established nursing objectives.
• Assign personnel based on patient care needs according to the workload management system skill level and experience of nursing personnel.
• Make recommendations regarding necessary staffing adjustments for both short and long-term basis.
• Direct the work of all nursing personnel during the tour of duty, reviews quality of care provided and provides input for performance evaluations.
• Perform a wide variety of nursing duties on various wards and in the emergency room of the hospital, including direct patient care.
• Teach and mentor professional and paraprofessional nursing staff, assisting with complex nursing and diagnostic procedures.
• Coordinate activities that affect the Department of Nursing with other elements of the hospital such as Admissions and Dispositions, Administrative Officer of the Day, Nutrition Care Division, Laboratory, and Physicians.
• Examine and analyze problems and complaints by patients and makes administrative decisions appropriate to the responsibility of the position.
• Review patient records and plans of care.
• Perform duties as a Sexual Assault Medical Forensic Examiner (SAMFE) which includes performance of on-call duties for SAFE exams.
• Provide forensic nursing care to victims by conducting head-to-toe physical assessment/examination, written and photographic documentation of injuries and evidence, and collection and packaging/preservation of physical evidence.
• Participate in related legal proceedings providing fact and/or expert testimony during legal proceedings when summoned or appointed to do so.
• Mentor, evaluate, and precept forensic nurses and other SAMFE trainees, and recommends modifications in the clinical training program as dictated by the individual learning needs or demonstrated ability of individual trainees.