Total 300 Administrative / Clerical job vacancies in Ho Chi Minh city

Your new company
A prestigious foreign bank situated in the heart of London is on the quest for a dynamic Senior Clerk to join their esteemed Operations team. This pivotal role is designed for a proactive and meticulous individual who will bridge the operations between the London branch and the Head Office located overseas. The ideal candidate would be instrumental in fostering seamless communication, ensuring operational excellence, and upholding the bank's standards of service. If you have a knack for coordination, a talent for multitasking, and a proficiency in cross-cultural communication, this opportunity could be your next career milestone.
Your new role

• Serve as the primary coordinator for incident reporting and quality assurance of London Operations to Head Office.
• Collaborate with the Head Office on regular Business Continuity Planning and design.
• Facilitate communication between the local team and the Head Office in Japanese for daily operations and special requests.
• Validate and authorise trade capture for all products according to the catalogue.
• Manage confirmations, including preparation, distribution, and follow-up, using various communication channels and systems.
• Assist Head Office with CLS processing and incident reporting, requiring proficiency in Japanese.
• Ensure accurate and timely settlement of transactions across multiple platforms and systems to prevent penalties.
• Oversee portfolio management, including corporate actions, margin calls, and redemptions, ensuring alignment with counterparties and platforms.
• Conduct investigations and resolve trade discrepancies promptly.
• Address reconciliation issues efficiently and verify related fees, preparing payment instructions for approval.
• Manage cash positions, including monitoring and reporting on balances.
• Handle account operations in NOVAS II, including opening, closing, and data entry.
• Prepare and distribute reports, both internally and externally.
• Securely file sensitive data and support audit requests.
• Escalate unusual incidents as necessary and participate in SFTR reporting.
• Perform additional duties as assigned by management.

What you'll need to succeed
The ideal candidate for the Senior Clerk role at our foreign bank in London will be a highly organised and detail-oriented individual with a strong background in operational support. This person should possess:

• Excellent Coordination Skills: Ability to act as the central point of contact for incident reporting and liaise effectively with the Head Office.
• Business Continuity Expertise: Experience with regular testing and designing of Business Continuity Plans in collaboration with the Head Office.
• Bilingual Communication Proficiency: Fluency in Japanese and English to support daily processing and ad hoc requests from the Head Office.
• Trade Validation Experience: Knowledge of trade capture validation and authorisation across a range of financial products.
• Confirmation Management Skills: Competence in managing confirmations through various channels including SWIFT, telephone, and electronic platforms.
• CLS Processing Knowledge: Familiarity with CLS processing and incident reporting, with Japanese language skills being essential.
• Settlement Acumen: Proven ability to prepare and settle transactions via market platforms within tight deadlines to avoid financial penalties.
• Portfolio Management Abilities: Experience in managing portfolios, including corporate actions, margin calls, and redemptions.
• Investigative and Problem-Solving Skills: Aptitude for conducting investigations and resolving trade discrepancies swiftly.
• Reconciliation and Verification Skills: Capability to handle nostro and custody reconciliation breaks and verify related fees.
• Cash Management Expertise: Proficiency in managing cash flows, including monitoring and reporting of intraday and projected balances.
• System Operations Familiarity: Experience with accounting systems, particularly NOVAS II, for account operations.
• Reporting and Documentation Skills: Ability to prepare and distribute reports and securely file sensitive data in compliance with policies.
• Audit Support Experience: Willingness to support internal and external audit requests.
• Regulatory Reporting Knowledge: Understanding of SFTR reporting and other regulatory requirements.

What you'll get in return
The chosen candidate will enjoy the flexibility of a hybrid work model and a comprehensive benefits package courtesy of the bank. They will be welcomed into a culturally rich and cohesive work setting, bolstered by extensive training and robust support systems to ensure their success and growth within the company.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

This role provides administrative support for various tasks, such as basic scheduling, travel arrangements, expense reporting, invoicing, purchase orders, and general assistance to one or more managers within a group, office, or business unit. Familiar with a variety of the field's concepts, practices, and procedures. Works under moderate supervision. This role requires the skills and ability to partner with leaders on confidential matters, communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment.

• Provide support in general administrative tasks such as but not limited to filing, encoding, maintaining, and sorting files and documents.
• Managing of shared mailbox such as but not limited to email correspondence and basic scheduling.
• Prepares, generate, and maintain reports, spreadsheets, presentations, and other necessary documents as required, in response to and in anticipation of department’s needs.
• Prepare, review, submit and track expense reports for reimbursements.
• Enter, track, coordinate and process departmental invoices for payment.
• Updates and secures Salesforce data to ensure accuracy, completeness, and usability for business operations.
• Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.
• Reroute documents to other approvers when necessary.
• Conduct online research or other types of research for onshore partners..
• Answering customer inquiries, maintaining client records, performing research on financial products such as stock investment, and providing administrative support to the stakeholders as needed.
• Preparing and/or monitoring compliance and/or correspondence requirements
• Processing Certificate of Insurance and ensuring correctness of data. (COI)
• Process travel bookings such as air, land, hotel, and other necessary bookings suitable to stakeholders' needs.
• Virtual coordination with suppliers and vendors.
• Maintain the SOP/DTP of current processes and assist with documentation updates as required.
• Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
• Relies on experience and judgment to plan and accomplish more complicated goals. Completes tasks independently and receives guidance on new assignments or atypical matters.
• Perform and accomplish the responsibilities listed above with moderate guidance of Team Lead.

Role: Accounts Payable Clerk - Fixed Term Contract (Maternity Cover)
Salary: £26k
Location: Manchester - must be a driver due to location

Search Manchester are currently working with a valued client who are seeking a highly organised and detail-oriented Accounts Payable Clerk to join their team on a fixed term contract covering maternity leave.

Duties of an Accounts Payable:
The successful candidate will be responsible for:
* Managing a shared mailbox
* Processing high volumes of invoices
* Responding to queries from suppliers and internal teams
* Identifying and rectifying anomalies
* Conducting statement reconciliations, VAT and nominal coding
Requirements of an Accounts Payable:
* Experience working in a high volume transactional environment
* Previous SAP experience
* Strong Excel skills
* Ability to multitask and prioritise tasks effectively in a high volume environment.
* Excellent communication skills to engage with team members and suppliers.

If you meet the above requirements and are looking for a challenging and rewarding opportunity within Manchester, please submit your application today. We look forward to hearing from you.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

My client are a main contractor, based in Essex and they currently have an exciting new project in place which they are looking for a Document Controller / Personal Assistant to join their team .

The vacancy is to start immediately!

3-5 years' experience within the construction industry is required

* Maintain the document control filing and archiving in accordance with the company procedures.

* Check the validity of the documents in accordance with the Document Numbering System.

* Record the documents in the company database, organise the dispatch, collect the comments.

* To provide full secretarial support to Management including arranging meetings, producing agendas and minutes, circulating and collating information, arranging diaries

* To provide administrative support to the team and provide comprehensive support to the department as required

* To provide liaison with other companies/sites

various other duties will be included on a day to day basis!

Personal Trainer
Nuffield Health Letchworth FWC | Fitness | Permanent Contract
From £23,732.16 up to £38,663.04 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £38,663.04 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Join Our Team: Primary School Administrator (Permanent Position)

Are you organised, friendly, and looking for a fulfilling role in education? Hays Recruitment is seeking a dedicated School Administrator for a vibrant primary school in the heart of Stretford, Trafford. This is a permanent position offering a chance to be at the core of school operations.

Key Responsibilities: Manage front desk operations, greeting visitors and handling enquiries. Maintain student records and manage school databases with confidentiality. Support staff with scheduling, correspondence, and event planning. Oversee inventory and order supplies as needed. Requirements: Strong organisational and communication skills. Proficiency in MS Office and school management software. Experience in an administrative role, preferably in an educational setting. A commitment to creating a welcoming and efficient school environment.

We Offer: A supportive and dynamic team. Opportunities for professional development. A competitive salary and benefits package. If you're passionate about contributing to the success of a primary school and meeting the above criteria, we would love to hear from you.

Apply now through Hays Recruitment and take the first step towards a rewarding career in school administration!
How to Apply: Through the advert with your up-to-date CV or send your CV directly

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Legal Secretary (Private Client)

Location: Welwyn Garden City, Hertfordshire

Salary: £20,000- £28,000 (DOE) + Excellent Benefits

Job Type: Full-Time, Permanent, Monday - Friday

The Client:

Our client is a well-established law firm, provide excellent legal services for individuals, families, and businesses.

The Role:

As a Legal Secretary in a private client department, you will serve as the first point of contact for clients, providing friendly, professional, and empathetic service.

They arelooking for an experienced, full-time legal secretary to join our busy Wills, Trust and Probate team, based in Welwyn Garden City

Responsibilities:

- Type from dictation and prepare complex legal documents swiftly and accurately.

- Manage cases from inception to billing using the Leap management system.

- Support team members and collaborate across the firm.

- Organise calendars and schedule appointments.

Requirements:

- Previously worked as a Legal Secretary or in a similar role.

- Possess relevant qualifications.

- Strong communication and interpersonal skills.

- Excellent customer service abilities.

- At least 3 years of experience working in a in a Wills, Trust and probate (private client) department would be preferred.

Benefits:

- Competitive salary

- Employee discount

- Sick pay

Apply now for this exceptional opportunity to work with a dynamic team and further enhance your career.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

Keywords:Private Client Secretary, Legal Secretary, Private Client, Legal Admin, Legal Assistant, Secretary

The Housekeeping Clerk oversees the housekeeping administrative tasks. This involves taking calls from customers, looking after housekeeping supplies and coordinating the team. The housekeeping team plays an important role in the daily operations by cleaning and maintaining the guest rooms and public areas at highest level. As one of the largest departments in the hotel, this is an influential role.