Total 115 Administrative / Clerical job vacancies in Huntington, West Virginia

Serves as the U.S. Magistrate Court Liaison.
Processes Department of the Army Forms 3975 (Military Police Report).
Serves as the squadron Time Keeper or Alternate Time Keeper, Defense Travel System (DTS) representative and Absent Without Leave (AWOL) Apprehension Coordinator.
Performs other clerical and administrative work in support of the office/organization.

Starting at $44,736 Per Year (GS 6)

Under the Pathways Internship Program, you must meet the definition of a student during the duration of your internship as follows:

An individual accepted for enrollment or enrolled and seeking a qualifying degree or certificate from one of the following:

• High school; OR
• College/university; OR
• Professional, technical, vocational, or trade school; OR
• Advanced degree program; OR
• Certificate in a qualifying and accredited educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled), including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842.

Students need not be in actual physical attendance, so long as all other requirements are being met. An individual who needs to complete less than the equivalent of a half-time an academic/vocational or technical course load immediately prior to graduating is still considered a student for purposes of this program.

Typical work assignments include, but are not limited to:

• This position provides on the job training for administrative and clerical duties including but not limited to financial management, budget, business administration, and project management.
• Uses computer software to assist staff in writing business procedures, designing flow charts, creating and maintaining spreadsheets or databases, designing data analysis and charts, and or creating/editing reports or briefing materials related to financial management and budget.
• Applies understanding of software functions when identifying and correcting extraneous, erroneous, or mission structure and information.

PROGRAM COMPLETION AND CONVERSION:
Pathways Interns may be converted to a permanent position (or, in some limited circumstances, to a term position lasting 1-4 years) within 120 days of successful completion of the internship program. Eligibility for conversion does not guarantee that CISA will offer conversion.

To be eligible for conversion, Interns must:

• Complete at least 640 hours of work experience acquired through the Internship Program.
• Meet the qualification standards for the position to which the Intern will be converted.
• Have completed the degree program with at least a 2.0 GPA on a 4.0 scale throughout the entire internship appointment if enrolled as an undergraduate or at least a 3.0 GPA on a 4.0 scale throughout the entire internship appointment if enrolled in a Master's/Professional program.
• Perform their job successfully.
• Agencies may waive up to 320 of the required 640 hours of work for Interns who demonstrate high potential as evidenced by outstanding academic achievement and exceptional job performance.
• In addition, students working in agencies through third-party intern providers may count up to 320 of the hours they work toward the 640 hour requirement.
• Time spent under previous Internship Program appointments may count towards required work experience hours.

Starting at $35,947 Per Year (GS 3-5)

• You will serve as the principal advisor to senior managers on the development, implementation and, revision of financial management policies, plans, and programs.
• You will facilitate the effective, efficient, and timely application of financial resources to achieve the mission of the organization.
• You will perform or advise on work in any of the phases or systems of budget administration.
• You will formulation of budget and estimates to support plans, programs, and activities, including presenting and defending budget estimates before authorities.
• You will review and evaluate budget requests; control, and reporting of obligations and expenditures.
• You will generate, recommend, and implement new and revised financial managementconcepts, internal controls, methodologies, policies, and strategies in support of the organization’s programs.

Starting at $163,964 Per Year (GS 15)

• You will analyze trends and patterns regarding broad areas of investigative interests.
• You will lead the implementation of a program to collect, analyze, and publish crime statistics for DON leadership.
• You will assign daily tasks, direct work and set standards and priorities.
• You will assign daily tasks, direct work and set standards and priorities.
• You will prepare reports and maintain records of work accomplishments and administrative information as required.

Starting at $117,962 Per Year (GS 13)

• You will serve as a subject matter expert and consultant, ensuring the various HR functions and actions comply with legal and regulatory requirements and meet customer needs. Develops goals and objectives integrating organization objectives.
• You will provide functional and technical support to users of DoD/DON systems and tools that support talent management and performance management.
• You will develop, prepares and delivers position papers, reports, briefings, and congressional responses.
• You will respond to inquiries from various levels of the organization ensuring responses are persuasive and thorough.
• You will perform the following supervisory duties: Plans work to be accomplished by subordinates, sets and adjusts short term priorities, and prepares schedules for completion of work. Assigns work to subordinates based on priorities.

Starting at $139,395 Per Year (GS 14)

• Provides staffing advisory services as well as identifying the most effective and efficient staffing/recruiting and placement processes for Civilian Senior Executive (CSE) positions.
• Advises the Director, CSLMO and Division Chief on any new or proposed changes and provides recommending positions either orally or in writing.
• Processes and/or instructs the CSLMO serviced customers on preparation and submission of personnel actions.
• Advises management on recruitment strategies, sources, and special programs, recruitment, relocation, retention incentive programs, merit system principles, prohibited personnel practices, and the development and use of valid selection criteria.

Starting at $99,200 Per Year (GS 12-13)

Serves as a personal administrative assistant to the Captain and provides clerical services for the Lieutenants.

Receives all incoming telephone calls directed to the Correctional Services Department.

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional services.

Establishes and maintains files for reports and statistical data, as well as other administrative material.

Composes routine correspondence for signature of the Captain and Lieutenants.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Starting at $51,471 Per Year (GL 06)

• Provide guidance to leadership on Civilian and Military personnel requirements.
• Identify staffing issues.
• Recommend recruitment strategies.
• Process a variety of personnel actions.
• Analyze status reports to ensure accuracy.
• Provide guidance to employees on leave, schedule, pay and awards.
• Serve as program manager for a variety of military personnel programs.
• Monitor DoD Performance Management and Appraisal Program (DPMAP).

Starting at $99,200 Per Year (GS 12)

• Develops and maintains databases and spreadsheets to collect and track information. Responsible for administering and monitoring electronic records systems in order to compile reports, produce charts and graphs.
• Tracks office suspense dates, maintains government credit cards, manages correspondence, travel, training metrics, property accountability.
• Provides administrative support to Office of Chief Counsel in the development, implementation and maintenance of plans, programs, and procedures relating to functions of the organization.
• Develops a variety of correspondence that requires a technical understanding of work performed by the attorneys. Ensures the technical and grammatical correctness of all correspondence generated.
• Performs other duties as assigned.

Starting at $62,579 Per Year (GS 9)

• Coordinate and provide mail services for the command and branch medical clinics.
• Plan the day-to-day operations of mailroom.
• Make recommendations for changes in work to improve services rendered.
• Route incoming mail.
• Sort outgoing mail into a variety of specialized categories such as first class, registered, etc.
• Maintain an official serial log for retrieval and location of all outgoing correspondence.
• Operate a mail pickup truck to pick-up and distribute mail and mail matter of assorted size and weight between various buildings.

Starting at $40,132 Per Year (GS 5)

• • Uses knowledge of the theory and principles of management and organization, administrative practices and procedures, channels of communication, and organizational structure to assess and evaluate staffing requirements and assign staff.
• • Establishes, prioritizes, initiates, and monitors all agency administrative actions.
• • Incumbent reviews correspondence from SecDef, SecArmy, Army Staff, Congress and its staff and the general public. Primary point of contact with all external agencies.
• • Serves as the Mission Partner Identity, Credential and Access Manager (MP ICAM) for non-government employees.
• • Serves as the timekeeper for Time and Attendance of Army Test and Evaluation Office (ATEO).
• • Responsible for developing strategies for internal and external integration of day-to-day and long-range projects and activities.
• • Evaluates administrative practices and procedures to determine operational effectiveness and efficiency.
• • Analyzes problems of administrative matters and recommends solutions.
• • Uses expert knowledge of protocol at Secretariat level including correct channels for official communications as well as a thorough knowledge or proper preparation and handling of material in accordance with security requirements.
• • Provides oversight and administrative control over an array of protocol activities, to include dissemination of events and executive scheduling.
• • Incumbent carries out high priority and special assignments by developing critical background information, conducting coordination, assessing data and feedback, reconciling conflicts, and developing recommendations for action.

Starting at $99,200 Per Year (NH 3)

• • Uses knowledge of the theory and principles of management and organization, administrative practices and procedures, channels of communication, and organizational structure to assess and evaluate staffing requirements and assign staff.
• • Establishes, prioritizes, initiates, and monitors all agency administrative actions.
• • Incumbent reviews correspondence from SecDef, SecArmy, Army Staff, Congress and its staff and the general public. Primary point of contact with all external agencies.
• • Serves as the Mission Partner Identity, Credential and Access Manager (MP ICAM) for non-government employees.
• • Serves as the timekeeper for Time and Attendance of Army Test and Evaluation Office (ATEO).
• • Responsible for developing strategies for internal and external integration of day-to-day and long-range projects and activities.
• • Evaluates administrative practices and procedures to determine operational effectiveness and efficiency.
• • Analyzes problems of administrative matters and recommends solutions.
• • Uses expert knowledge of protocol at Secretariat level including correct channels for official communications as well as a thorough knowledge or proper preparation and handling of material in accordance with security requirements.
• • Provides oversight and administrative control over an array of protocol activities, to include dissemination of events and executive scheduling.
• • Incumbent carries out high priority and special assignments by developing critical background information, conducting coordination, assessing data and feedback, reconciling conflicts, and developing recommendations for action.

Starting at $99,200 Per Year (NH 3)

Receives all visitors and incoming calls to the Warden.

Screens calls and visitors to determine those requiring the Warden’s attention and referring others to the appropriate department.

Obtains and provides background information through the use of electronic communication or Bureau of Prisons policy to assist in handling those calls that require the Warden’s attention.

Resolves and/or assists in resolving a variety of concerns by staff and/or visitors.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

Starting at $55,562 Per Year (GL 07-08)

Are you passionate about helping people? Then take a look at this opportunity to join our team as a Personal Wellbeing Coach!



Working as part of our Personal Wellbeing Team, you’ll support offenders both in custody and as they reintegrate into society. Focusing on their wellbeing and lifestyle, you’ll provide a tailored service ensuring they have the skills and confidence they need to live successfully in the community. You’ll give in-depth advice and support, so we’ll need your ability to motivate others and facilitate learning to change attitudes and behaviour, with the aim to avoid the possibility of re-offending.



You’ll be on hand to provide a warm and welcoming experience to help them in their first steps into reintegration. Acting as an advocate, you’ll also ensure their voices are heard and that they have support in making decisions.



Our successful candidate will ideally have lived experience of the criminal justice system (as an ex-service user) or will have worked as a peer mentor within a prison/probation environment, however we are mainly looking for someone with an engaging personality who is comfortable working with a variety of people who have experienced a range of social/personal difficulties.



This is a rewarding opportunity that will allow you to utilise your skills to influence, support and encourage others to maximise their potential to build a better future.



In return for your dedication, knowledge, and commitment, we're offering a competitive salary of £24,650 up to £29,000 per annum (dependent on experience) with these great benefits:





25 days annual leave + Bank Holidays + Birthday Day off (with the opportunity to buy an additional 5 days)
2 Volunteer Days
Pension - 5% Employee 5% Employer
Healthcare Cash Plan, incl. 3 x salary life assurance
Annual salary review
Refer a friend scheme
Free access to Benefit Hub - an online portal with access to a wide range of retail discounts, cycle to work scheme, and additional voluntary benefits


Interested? There’s an easy-to-apply route below to upload your CV! If you need any further information, talk to our experienced Internal Recruitment Team on 01702 208282.



Communities and Education Division is part of an employee-owned organisation and we continually pride ourselves on our sense of community, both in the incredible work we do throughout UK and Ireland, and internally with our employee owners. People are at the front, centre and heart of every service we provide and each decision we make.


Location: Cheshire
Hours: Full-time, 37 hours per week (Mon-Fri)
Contract: Permanent
Closing Date: 29 November 2024

Key Responsibilities
Develop and embed a high-quality performance culture in which professional standards are upheld and participants enabled to achieve positive change
Action referrals received from Probation Practitioners and other relevant staff within the timescales of the contract
Undertake any required skills training in order to enhance group-work delivery
Update and maintain an electronic database to record service user attendance and achievement and generate statistics and prepare reports and case studies to demonstrate this

Skills and Experience
Lived experience of the criminal justice system (as an ex-service user) and/or recovery from (for example) substance misuse, street homelessness, mental illness - desirable
Previous experience of working as a peer mentor within the prison environment, probation setting or charity, or as a community volunteer - desirable
Experience in working with groups or individuals in order to motivate and change behaviour.
Experience working with a variety of people who have experienced a range of social/personal difficulties
Advocacy skills

Communities and Education Division is the Justice and Social Care division of Seetec, delivering tailored support to participants across a range of contracts, including CFO Activity Hubs, Accommodation, Personal Wellbeing and Approved Premises. We believe that everyone should have the opportunity to build a better future, regardless of their past choices or the challenges they face.



We are committed to combining our knowledge, skills and talents across the justice and social care sectors to deliver services and interventions that overcome the barriers that hold people back from living more fulfilled lives. Ultimately, our aim is to equip individuals with the necessary skills needed to desist from offending, successfully reintegrate into their local communities and address barriers to work.



Communities and Education Division is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff to share and uphold this commitment in conjunction with the requirements of the Prevent Duty and the positive promotion of modern British values.



You will be required to process a Disclosure and Barring Service (DBS) check. Seetec - Interventions Alliance support the recruitment of ex-offenders and will not discriminate in any way. Our full policy statement of “Ex-Offenders” can be found on our website under” About us”



Communities and Education Division is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Proud member of the Disability Confident employer scheme

Personal Assistant - PA to Director
Full Time / Part Time (Flexible hours)
Monday – Friday (No weekends)


Key Responsibilities:

• Manage calls and emails efficiently.
• Oversee the MD’s diary and schedule.
• Handle expense approvals.
• Prepare documents, reports, and presentations.
• Coordinate meetings and follow up on action points.
• Liaise with internal and external stakeholders.
• Assist with business projects and initiatives.

Ideal Traits:

• Strong organizational skills.
• Confident communicator.
• Problem solver with attention to detail.
• Ability to build effective relationships.
• Comfortable with Microsoft Office Suite.

Company Perks:

• Permanent position with room for growth.
• Flexible working hours, no weekends or night shifts.
• Child-friendly hours.
• Staff discounts.
• Pension scheme.
•Social events and team outings.
•Free onsite parking.
•Commitment to diversity, equality, and inclusion.
•Birthdays off with pay.
•Comprehensive Covid-19 precautions in place.
•Up to 28 days of paid holiday.