Total 16 Administrative / Clerical job vacancies in Moseley, B13 8JL

To provide comprehensive quality administrative and clerical support to the Speech and Language Management Team ensuring that such systems complement and adhere to the Divisional standards for staff. To develop and maintain efficient office systems, ensuring that resources are available in a timely manner and efficiently organised to enable maximum clinical contact time for the Speech and Language Therapy team. To independently analyse, prepare and summarise data in preparation for Division reports. To enter all data required onto RiO (Patient Management System) accurately and on time according to the Birmingham Community Healthcare NHS Foundation Trusts policy. To provide accurate monitoring information in a timely way as required by the Speech and Language management team. To be responsible for the scheduling and organisation of meetings/training for the team, drafting agendas, taking formal minutes together with action notes and to provide other high standard service support for meetings as required

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Responsibility for Administration The postholder will proactively support and work with the team admin manager (s) to oversee the teams work and ensure work/tasks are shared, distributed and completed to standard and to deadline. The post holders duty will encompass regular liaison regarding the maintenance of the appointments diary, typing of letters and reports, taking and transcribing minutes at meetings as necessary, organise meetings as requested, including preparation of agendas, telephone liaison as necessary with external agencies and making appointments at the request of the service. The post holder will assist in the maintenance of records, collation photocopying and any duties essential to the comprehensive administrative/ secretarial support service you will provide. To receive information/referrals, both verbally and in writing from patients, GPs, trusted referrers, carers, and staff which require tact and sensitivity. To ensure all messages given verbally, in writing or by telephone are passed on to the correct discipline within reasonable/an agreed timescale. To receive incoming post and emails, collating with previous correspondence before passing to the team. To deal with correspondence on behalf of the team. Photocopying and collating documents as required. To take minutes of meetings, e.g., clinical governance, business meeting etc. To process office stationery and procurement orders/invoices. To maintain accurate records for service users. To undertake any other duties as may reasonably be required of you by the service.

A Vacancy at Birmingham Community Healthcare NHS Foundation Trust.


Professional DevelopmentAdministrationManager (Students) - Band 5


An exciting opportunity has arisen for a creative and innovative individual, with a passion forsupportingclinicalstudenteducation, to join the Professional Development teamas our Administration Manager for Students.


The Administration Manager for Students will manage the processes that underpin theProfessionalDevelopment agenda relating to pre and post registration clinical students and apprentices. The post holder will ensure that the necessary databases are maintained,and theappropriate reportsare createdin a timely manner.


Main Duties

• To manage the processesthat ensure the correct collation ofaccurateinformation for placement mapping, student allocation, student placement activity and support mechanisms for the clinicalstudentagenda.
• To ensure that accurate placement mapping, allocations and student placement activity information translates intoappropriate monthlyreports that aresubmittedto the Professional Development Managers for Pre- and Post-Registration students (AHP & Nursing) and Apprenticeships.
• To co-ordinate the BCHC, Higher Education Institutions, FurtherEducationInstitutions andNHS Englandreporting processes under the direction of the Head of Clinical Education and Professional Development, ensuring that the processes are accessible toallofthe clinical student workstreams for Nursing, AHP and Apprenticeships, queries and responses dealt with in a timely manner and a monthly summary report submitted to the Head of Clinical Education and Professional Development.
• To manage the co-ordination and administrative responsibilities for functions such as seminars, conferences, workshops, clinical student forums,inductionand feedback/ debrief sessions and so on, including venues, speakers, room layout, programmes, handouts and so on, associated with the Nursing, AHP and Apprenticeship workstreams and education and training events across the Trust.


Working for our organisation


Be Part of Our Team


BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, youngpeopleand families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.


If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.


IMPORTANT

• Please ensure you check yourTrac accountregularly as this is how we will communicate with you during the shortlisting and selection process
• Please ensureall sectionsof the application form are completed fully. Please particularly ensure that you provide full details of all referees includingbusiness email address, telephone contact details and postal address


Detailed job description and main responsibilities


You will be working incollaboration andpartnership with your colleagues within the Professional Development team.The role has line management responsibilities forAdministrativeCoordinators and the Administration team working on clinical students.


For further details, please see the attached Job Description and Person Specification document.


Person Specification


Qualifications and Training


Essential Criteria:

• Degree level qualification or equivalent
• GCSE Maths & English or equivalent
• Evidence of Continuing Professional Development


Experience


Essential Criteria:

• Relevant experience ofcoordinating student activity
• Relevant experience ofcoordinating educational events
• Relevant experience of working withclinical educators


Skills & Knowledge


Essential Criteria:

• Ability to handle sensitive and complex information
• Excellent presentation and communication skills
• High levelof IT Literacy including Microsoft Word,Exceland PowerPoint
• Ability to work autonomously


• High levelof negotiating and influencing skills


Other Job Requirements

• Travel within the Trust's geographical location




This advert closes on Thursday 12 Sep 2024

Detailed job description and main responsibilities You will be working in collaboration and partnership with your colleagues within the Professional Development team. The role has line management responsibilities for Administrative Coordinators and the Administration team working on clinical students. For further details, please see the attached Job Description and Person Specification document. Person Specification Qualifications and Training Essential Criteria: Degree level qualification or equivalent GCSE Maths & English or equivalent Evidence of Continuing Professional Development Experience Essential Criteria: Relevant experience of coordinating student activity Relevant experience of coordinating educational events Relevant experience of working with clinical educators Skills & Knowledge Essential Criteria: Ability to handle sensitive and complex information Excellent presentation and communication skills High level of IT Literacy including Microsoft Word, Excel and PowerPoint Ability to work autonomously High level of negotiating and influencing skills Other Job Requirements Travel within the Trust's geographical location

1. ROLES AND RESPONSIBILITIESReception: To greet patients in a courteous manner and check them into clinic on arrival via thecurrent electronic systems in line with the trust out-patient operational work processes Ensure administrative cover during clinic times, communicating with supervisor if anyproblems. To check out patients on the EPR system after consultation ensuring all appropriatedata is recorded accurately in a timely manner in line with the information on the clinicoutcome form or in line with departmental procedure when there is no outcome form Ensure that walk-in (WI) patients (not entered on the clinic list) are registered ontoEPR and Chemo Care as appropriate. Ensure that all Choose and Book and DNAs are actioned appropriately at the end ofthe clinic To deal sensitively and discreetly with patients queries both in person and bytelephone. Excellent communication skills are needed to overcome barriers of understanding To actively keep patients informed of any delays in clinic via notice boards and inconjunction with nursing teams To make follow-up appointments ensuring the patients are booked into the appropriateclinic and are given an appointment within the clinically agreed timescale at the time ofclinic To control the number of patients per clinic ensuring that clinics are not overbookedand to advise the Out-patient supervisor of any capacity problems within clinics. To liaise closely with clinical teams to ensure mutual understanding of clinic rules andcapacity issues that could compromise the booking of follow up patients within clinicaltimescales. To work with nursing staff while in clinic to ensure all clinic outcome forms arecompleted accurately and entered onto Cerner. Direct patients after consultation to various department for specific tests To help with printing EPR cover-sheets for any relevant documents generated on clinic. This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found at https://www.nhsemployers.org/articles/pay-scales-202425.

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Detailed job description and main responsibilities You will be working in collaboration and partnership with your colleagues within the Professional Development team. The role has line management responsibilities for Administrative Coordinators and the Administration team working on clinical students. For further details, please see the attached Job Description and Person Specification document. Person Specification Qualifications and Training Essential Criteria: Degree level qualification or equivalent GCSE Maths & English or equivalent Evidence of Continuing Professional Development Experience Essential Criteria: Relevant experience of coordinating student activity Relevant experience of coordinating educational events Relevant experience of working with clinical educators Skills & Knowledge Essential Criteria: Ability to handle sensitive and complex information Excellent presentation and communication skills High level of IT Literacy including Microsoft Word, Excel and PowerPoint Ability to work autonomously High level of negotiating and influencing skills Other Job Requirements Travel within the Trust's geographical location

A Vacancy at Birmingham Community Healthcare NHS Foundation Trust.


Professional DevelopmentAdministrationManager (Students) - Band 5


An exciting opportunity has arisen for a creative and innovative individual, with a passion forsupportingclinicalstudenteducation, to join the Professional Development teamas our Administration Manager for Students.


The Administration Manager for Students will manage the processes that underpin theProfessionalDevelopment agenda relating to pre and post registration clinical students and apprentices. The post holder will ensure that the necessary databases are maintained,and theappropriate reportsare createdin a timely manner.


Main Duties

• To manage the processesthat ensure the correct collation ofaccurateinformation for placement mapping, student allocation, student placement activity and support mechanisms for the clinicalstudentagenda.
• To ensure that accurate placement mapping, allocations and student placement activity information translates intoappropriate monthlyreports that aresubmittedto the Professional Development Managers for Pre- and Post-Registration students (AHP & Nursing) and Apprenticeships.
• To co-ordinate the BCHC, Higher Education Institutions, FurtherEducationInstitutions andNHS Englandreporting processes under the direction of the Head of Clinical Education and Professional Development, ensuring that the processes are accessible toallofthe clinical student workstreams for Nursing, AHP and Apprenticeships, queries and responses dealt with in a timely manner and a monthly summary report submitted to the Head of Clinical Education and Professional Development.
• To manage the co-ordination and administrative responsibilities for functions such as seminars, conferences, workshops, clinical student forums,inductionand feedback/ debrief sessions and so on, including venues, speakers, room layout, programmes, handouts and so on, associated with the Nursing, AHP and Apprenticeship workstreams and education and training events across the Trust.


Working for our organisation


Be Part of Our Team


BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, youngpeopleand families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.


If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.


IMPORTANT

• Please ensure you check yourTrac accountregularly as this is how we will communicate with you during the shortlisting and selection process
• Please ensureall sectionsof the application form are completed fully. Please particularly ensure that you provide full details of all referees includingbusiness email address, telephone contact details and postal address


Detailed job description and main responsibilities


You will be working incollaboration andpartnership with your colleagues within the Professional Development team.The role has line management responsibilities forAdministrativeCoordinators and the Administration team working on clinical students.


For further details, please see the attached Job Description and Person Specification document.


Person Specification


Qualifications and Training


Essential Criteria:

• Degree level qualification or equivalent
• GCSE Maths & English or equivalent
• Evidence of Continuing Professional Development


Experience


Essential Criteria:

• Relevant experience ofcoordinating student activity
• Relevant experience ofcoordinating educational events
• Relevant experience of working withclinical educators


Skills & Knowledge


Essential Criteria:

• Ability to handle sensitive and complex information
• Excellent presentation and communication skills
• High levelof IT Literacy including Microsoft Word,Exceland PowerPoint
• Ability to work autonomously


• High levelof negotiating and influencing skills


Other Job Requirements

• Travel within the Trust's geographical location




This advert closes on Monday 29 Jul 2024

Please refer to the attached job description and person specification to view the full details for this opportunity. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Communicate effectively and with a friendly manner with all staff groups and families. To pass on any messages given in role to the appropriate person as soon as possible Adherence to the Trusts Equal Opportunities policy in the work place Respond to requests for information and, where appropriate, pass on information to others, maintaining confidentiality To provide administrative cover to the ward and ensuring that this is delivered to high standards. To ensure the timely administration of admissions and discharge summaries and GP notification on discharge ensuring that all data is recorded on the discharge database. To support the Discharge Team.

Communicate effectively and with a friendly manner with all staff groups and families. To pass on any messages given in role to the appropriate person as soon as possible Contact next of kin on admission, discharge, update on care changes and appointments Adherence to the Trusts Equal Opportunities policy in the work place Respond to requests for information and, where appropriate, pass on information to others, maintaining confidentiality. Deal with day-to-day telephone enquires to the department Collect and sort departmental post and filling of patients notes Maintain and update paper-based records and IT based information as required. To process any documentation as requested and appropriate to department (e.g. booking in and out of medical records, processing stationary orders etc.

Here at Serco Leisure our goal is to get more people, more active, more often. We provide affordable access to a wide range of sports and leisure facilities to support healthier and happier people across all segments of the local community. To deliver those services takes an enthusiastic and customer focused team
- and right now we are looking to recruit for enthusiastic, motivated and energetic Self-Employed Personal Trainers to join our Health and Fitness Teams. If you hold a minimum Level 3 qualification and are looking for a facility to operate your business from, then look no further.
Are you:


- Able to provide motivation and support to customers to achieve their fitness goals through the service of Personal Training.
- Able to actively and consistently promote the company’s vision and values.
- Able to make every members visit an enjoyable experience that keeps them coming back
- Enthusiastic, positive and ready to make a difference.
- Motivated to build and develop your Personal Training business at the facility.
Do you have:

- A Level 3 Fitness / Personal trainer qualification.
- A passion for health, fitness, well-being and all-round excellence.
- An unwavering commitment to understand the expectations of your clients.
- A work ethic to grow your business.
- A winning attitude and are eager to apply that attitude to your business.
- A positive approach to supporting the management team, colleagues and members at the facility.


And can you:


- Work within the facilities compliance parameters whilst delivering the highest service levels possible during the day to day running of the gym
- Work as part of a team and happy to work as part of a team of fitness professionals.
- Be proactive in business development and be keen to grow your Personal Training client base.


If you have answered yes to the above criteria, we want to hear from you.


Here at Serco Leisure our goal is to get more people, more active, more often. We provide affordable access to a wide range of sports and leisure facilities to support healthier and happier people across all segments of the local community. To deliver those services takes an enthusiastic and customer focused team
- and right now we are looking to recruit for enthusiastic, motivated and energetic Self-Employed Personal Trainers to join our Health and Fitness Teams. If you hold a minimum Level 3 qualification and are looking for a facility to operate your business from, then look no further.
Are you:


- Able to provide motivation and support to customers to achieve their fitness goals through the service of Personal Training.
- Able to actively and consistently promote the company’s vision and values.
- Able to make every members visit an enjoyable experience that keeps them coming back
- Enthusiastic, positive and ready to make a difference.
- Motivated to build and develop your Personal Training business at the facility.
Do you have:

- A Level 3 Fitness / Personal trainer qualification.
- A passion for health, fitness, well-being and all-round excellence.
- An unwavering commitment to understand the expectations of your clients.
- A work ethic to grow your business.
- A winning attitude and are eager to apply that attitude to your business.
- A positive approach to supporting the management team, colleagues and members at the facility.


And can you:


- Work within the facilities compliance parameters whilst delivering the highest service levels possible during the day to day running of the gym
- Work as part of a team and happy to work as part of a team of fitness professionals.
- Be proactive in business development and be keen to grow your Personal Training client base.


If you have answered yes to the above criteria, we want to hear from you.

Here at Serco Leisure our goal is to get more people, more active, more often. We provide affordable access to a wide range of sports and leisure facilities to support healthier and happier people across all segments of the local community. To deliver those services takes an enthusiastic and customer focused team
- and right now we are looking to recruit for enthusiastic, motivated and energetic Self-Employed Personal Trainers to join our Health and Fitness Teams. If you hold a minimum Level 3 qualification and are looking for a facility to operate your business from, then look no further.
Are you:


- Able to provide motivation and support to customers to achieve their fitness goals through the service of Personal Training.
- Able to actively and consistently promote the company’s vision and values.
- Able to make every members visit an enjoyable experience that keeps them coming back
- Enthusiastic, positive and ready to make a difference.
- Motivated to build and develop your Personal Training business at the facility.
Do you have:

- A Level 3 Fitness / Personal trainer qualification.
- A passion for health, fitness, well-being and all-round excellence.
- An unwavering commitment to understand the expectations of your clients.
- A work ethic to grow your business.
- A winning attitude and are eager to apply that attitude to your business.
- A positive approach to supporting the management team, colleagues and members at the facility.


And can you:


- Work within the facilities compliance parameters whilst delivering the highest service levels possible during the day to day running of the gym
- Work as part of a team and happy to work as part of a team of fitness professionals.
- Be proactive in business development and be keen to grow your Personal Training client base.


If you have answered yes to the above criteria, we want to hear from you.

Benefits of being a Self-Employed Personal Trainer at Serco Leisure:


- A fantastic introductory rate scheme to help you get started.
- First uniform included.
- No hidden start up fees or annual license fees.
- You get the lowest, most competitive rent rate around.
- You keep 100% of what you earn from your clients.
- Our own in-house 3-Step PT support system for guaranteed business success.
- In-house development opportunities as well as support with your career aspirations.
- Unlimited access to the facility with the use of studio spaces when required.
- Discounts with 'MY PT Hub', 'Fit Pro' and leading training providers
- A fantastic online social communication and engagement platform.
- Opportunity to earn additional income with Small Group Training and Studio based exercise.
- Central and digital marketing support.
- Complimentary membership for you and one other.
- Access to free and discounted CPDs (where available).


To register your interest please apply now with a copy of your CV and a member of our team will contact you with further details.

Proud member of the Disability Confident employer scheme

Responsible for dealing with all enquiries and correspondence made by post, email or telephone, prioritising accordingly all correspondence and messages, drawing attention to any marked urgent or high priority Responsible for relaying any urgent messages/ issues immediately to the relevant Director/s or other appropriate individuals and proactively sourcing information to speed resolution Responsible for setting up effective and efficient systems for messages and information management Providing a comprehensive secretarial service to Director/s, including the word processing of reports, letters, production of presentation material and setting up effective filling systems for storage of the documentation Ensuring all post received in the department is date stamped, actioning and drafting responses where possible Proactively managing and maintaining a comprehensive electronic diary management service, arranging meetings and making appointments Servicing meetings, including preparation of agenda, minute taking, circulation of appropriate documentation, locating venues and arranging hospitality as required

Please refer to the attached job description and person specification to view the full details for this opportunity. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.