Total 428 Administrative / Clerical job vacancies in New Orleans, Louisiana

• Assist Finance Department in digitalising invoices
• Scanning, Filing & Archiving records
• Data Entry
• $10.00 to $12.00 per hour
• 9.00am to 6.00pm
• Mondays to Fridays (on site)
• Able to commit for 2 to 6 weeks
• Able to commence immediately.

Job Descriptions

• Support business development through the preparation of presentations, quotations, tenders, contracts, and agreements.
• Generate and present reports related to sales, pricing, promotions, inventory, and operations.
• Act as the main point of contact for customers, ensuring all correspondences and activities are documented and stored.
• Ensure SOPs are adhered to, supporting regular audits and checks by internal departments and external auditors.
• Liaise with internal Legal and Finance departments to ensure all contracts and agreements comply with rules and regulations.
• Maintain all documents (hard-copy, soft-copy, and online) related to Sales Operations and administration.
• Handle mail and phone calls.
• Manage office refreshments, stationery, pantry supplies, office items, etc.
• Any other ad hoc work duties.

Requirements

• Bachelor’s Degree in administration or a related field.
• Candidates with no prior experience are also welcome to apply.
• Proficiency in Microsoft applications such as Excel, Word, and Outlook is a must.
• Excellent communication skills, both verbal and written.
• Meticulous with good analytical and problem-solving skills.
• Jational and time management skills to meet deadlines.

Job Responsibility:

Administrative Functions

• Provide administrative support to the supervisor including assisting in the preparation of reports, presentations and other documentation as required by supervisor.
• Manage and organize documents, including filing, scanning and record-keeping.
• Data collection and analysis.
• Processing new contracts, amendment and renewals.
• Handle all aspects of the work visa process, including applications, renewals and cancellations.
• Other ad-hoc duties as assigned by the supervisor.

Corporate Governance

• Assist in maintaining corporate governance documentations.
• Assist in preparing the Board meetings.
• Support the supervisor in liaising with regulators, auditors, and Company Secretary for governance and board matters.

The person we are looking for

• Analytical, organized and rigorous thinkers: You are a detail-oriented, structured and flexible problem solver.
• Good interpersonal & communication skills with pro-active attitude.
• Team players: You collaborate well with the team members and inspire others with your ideas.
• Diligent, detail-oriented with a positive attitude.
• Able to work independently with minimum supervision.
• Able to take instruction and direction and deliver work timely and accurately.
• A self-starter and fast learner who is able to multi-task.

Job Requirement:

• Bachelor’s degree in Business Administrations, Human Resources, or other relevant field.
• Some experience in HR and marketing function is preferred.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Good knowledge of Microsoft office (Excel, Word and Powerpoint)
• Business proficiency in Chinese Language and English, as this role requires to liaise with China counterparts.

Job Description

• Provide general clerical, data entry and administration support in sections of the Marina.
• Perform secretarial duties for the Marina Executive and Manager.
• Assist with organizing, formulating and co-ordinating book-keeping procedures for the profit center.
• Maintain and distribute Marina personnel documents.
• Responsible for mail distribution of both incoming and outgoing material to their respective departments.
• Order office supplies through the correct procedures.
• Maintain the display of all necessary license requirements according to legal requirements.
• Perform any other related duties as assigned by the management.

Requirements:

• At least 2 years of admin support work experience.
• Friendly and service-oriented personality.
• Good English communication skills.
• Positive work attitude, team player, good interpersonal skills and ability to multitask.

Other Information

• Work location: West Coast Ferry Road (Bus 175 and 176) beside West Coast Park.
• Company transport provided (Clementi MRT Station).
• Meals provided.

Job Responsibilities:

• Responsible for general office administration and office maintenance
• Maintain database and monitor corporate handphone users’ contracts and usage
• Sourcing of supplies and services – office equipment and office maintenance services
• Arrangement flights, hotel reservations and prepare regular reports
• Preparing of admin reports and checking of invoices for processing payment
• Cover duties of the Receptionist as and when required
• Support Supervisor in any other general office administration duties as and when required.

Job Requirements:

• Degree in Business Administration or related discipline or Diploma holders with relevant experience may apply
• Have at least 5 years of relevant experience
• Excellent communication, interpersonal skills and ability to interact with all levels of the organization
• Good command of both written & spoken English and Mandarin
• Demonstrated strength in multi-tasking, problem-solving, defining needs, visualizing alternatives, working within established budgets, and initiating action to achieve goals
• A resourceful and good team player
• Dynamic and humble with a positive working attitude

Responsibilities:

• Manage professional and personal scheduling for senior directors, including agendas, email, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as spreadsheet creation, maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Assist the Senior Leader in preparing for meetings by organizing materials, booking venues etc
• Conduct data collection and analysis, and prepare reports and presentation slides
• Organize engagement events by coordinating schedules and overseeing logistical arrangements
• Review and ensure timely processing of documents requiring the Senior Leader's approval
• Perform administrative tasks such as typing, filing, and photocopying of tender documents etc
• Prepare and submit expense claims
• Undertake additional responsibilities as assigned by the Reporting Officer

Requirements:

• Provide administrative support to a team.
• Must be proficient in Word, Excel, and PowerPoint. Outlook experience also preferred.
• Duties will include calendaring, scheduling, email, phone work, travel & expenses and other clerical tasks. PC skills a must, as well as excellent written and oral communication skills.
• Must be able to prioritize work and project a professional manner.

COMPANY DESCRIPTION

Incorporated in September 1992, Call Lade Enterprises Pte Ltd provides labour contracting services and container handling services to PSA. With a workforce of over 700 employees, Call Lade Enterprises is currently one of the leading service providing firms in the industry. We also supply manpower to other reputable companies, including PSA and ST Engineering.

RESPONSIBILITIES

• Location: Bishan, School EnvironmentContract Duration: January November 2025
• Working Hours:7:30 AM 2:00 PM (with possibility of extension)

Job Description:

• We are seeking a dedicated Admin cum Receptionist to join our team at a primary school in Bishan.
• The ideal candidate will provide administrative and reception support in a school environment, contributing to the smooth operations of the front desk and assisting with student needs.

Key Responsibilities:

• Reception duties, including welcoming visitors and answering phone calls
• Provide assistance to students at the sick bayAssist with data entry, filing, and general administrative tasks
• Offer administrative support to school staff when required

Requirements:

• Minimum 2 years of relevant admin experience (experience in school administration is an advantage)
• Preferably familiar with primary school administration
• Strong communication and organizational skills
• Ability to work independently in a fast-paced environment

Please submit your updated resume by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume/ detail to +65 88572766

Whatsapp: https://wa.me/6588572766

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.**

• Ensures proper documentation are in place. Such as filing, sorting, archiving.
• Perform data entry and ensure the accuracy and confidentiality of information is capture in the system.
• Generate report from system every month/week.
• Ad-hoc tasks assigned.

Administrative Assistant

We are looking for a proactive and detail-oriented Administrative Assistant/Office Clerk to join our team. This role involves handling daily administrative tasks, assisting in managing office affairs, executing file management, and coordinating meetings. Ideal candidates should possess excellent organizational and communication skills, proficiency in office software, and adeptness at handling office tasks.

Responsibilities:

- Answer customer calls and place orders according to customer requirements

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

Requirements:

-Can work night shifts, weekends and public holidays

-Diploma

- Excellent communication and coordination skills

- Proficient in office software such as Microsoft Office Suite

- Detail-oriented, patient, and strong sense of responsibility

- Relevant work experience is a plu

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

We are looking for a full time Accounts and Admininistrative Assistant to assist in managing our Interior Design team.

Job Scope includes:

- Check and issue receipts of payment from clients

- Maintain bookkeeping/accounting records - Xero

- Data entry

- Assist in staff claims

- Assist in company adminstrative matters

- Assist in managing and coordinating suppliers

- Experience in construction/interior design firms is a plus point

Please submit your resume and expected salary to work@superfatdesigns.com.

Only shortlisted candidates will be responded to.

Job Highlights

• Good career advancement pathway
• Good work life balance
• Positive working culture

Job Description

Responsibilities:

• Assist with HRM and administrative functions
• Assist to manage the asset database in ERP system
• Handle monthly payroll
• Support on employee relation issues
• Support on mobile and time attendance management system for employees in office and at sites
• Maintain HR administration, record filing and preparing reports
• Undertake any other ad-hoc HR or admin duties as assigned by Supervisor/Manager

Requirements:

• Min. Diploma in Business Studies or HRM related courses
• Min. 1 years of relevant experience in HR or payroll related functions
• Knowledge on Times Software preferred
• Good command of English preferred
• Positive and dynamic team player
• Meticulous with good initiative
• 5 days work week
• Transport pickup at Jurong East/Clementi/Choa Chu Kang MRT Stations

Interested candidates, please send in your detailed resume stating current and expected remuneration, reasons for leaving previous employment and date of availability to commence work.

We regret that only shortlisted candidates will be notified.

Company Description

Epsilon Education, the leading tuition centre in Singapore that goes beyond traditional tutoring. We are dedicated to cultivating academic excellence and fostering a love for learning.

Role Description

This is a full-time hybrid role for an Executive Assistant at Epsilon Education in Singapore, with flexibility for remote work. The Executive Assistant will be responsible for providing high-level administrative support, also involve assisting with various administrative tasks to ensure smooth operations.

• Oversee daily operations and miscellaneous tasks of the center.
• Manage student enrollment, registration processes and attendance records.
• Coordinate with teachers and tutors to schedule classes and handle any scheduling conflicts.
• Handle inquiries from parents and students via phone, email, or in-person.
• Assist in recruitment and onboarding of new staff.
• Perform general office duties such as filing, answering phones, and managing correspondence.
• Handle invoicing and billing of fees as required.

Qualifications

• Diploma/Bachelor's degree is preferred
• Fresh graduates are welcome
• Able to work flexible hours and on weekends
• Proficiency in using MS Office Suite and Google Workspace
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Discretion and confidentiality in handling sensitive information
• Previous experience in the education sector is a plus

Reqponsibilities :

• Maintenance of invoices i.e. scanning, updating and posting of invoices in system
• Processing of payments to vendors and perform bank reconciliation
• Liaison with vendors for missing invoices/payment status
• Attach daily bank advice in accounting system
• To perform ad-hoc duties as per assigned

Requirements

• O Levels/ LCCI / Certificate / Diploma in Accountancy or equivalent
• Computer skills and Microsoft Office
• Minimum 1 year of related experience

Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports the engineering department in day-to-day work with a start to finish approach encompassing project creation, document administration and project billing. The role will also involve both internal and external client interactions.

Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

What You Will Do:

• Be part of a team of Administrators under the direction of an Engineering Coordinator.
• Helps administer incoming work through project creation and client communication.
• Responsible for assisting with the administration of client emails and submissions, whilst taking the initiative to speak to clients by phone whenever possible to streamline communication.
• Work with an in-house system and gain an understanding of internal processes required to maintain a timely workflow and educate clients in system functionality.
• Utilizes various systems for tasks such as accounts receivable tracking, billing, and record keeping.
• Ensures proper billing actions are taken and processes followed to support the Engineering Coordinator.
• Performs clerical duties such as word processing, mail distribution, filing, record keeping, and faxing.
• May assist in the planning of events and seminars.
• Supports colleagues with surplus work when required.
• This will be a one-year contract (renewable) position.

What You Will Need:

Education and Experience

• High School diploma or equivalent
• 0‒2 years of previous related experience

Knowledge, Skills, and Abilities

• Ability to identify, analyze and propose solutions to problems.
• Good command of the English language.
• Ability to communicate orally and in writing.
• Strong MS Office experience, such as word processing and spreadsheet creation
• Proficient clerical skills such as file maintenance, record keeping, and office equipment use.
• Good interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations.
• Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System