Total 123 Administrative / Clerical job vacancies in Preston, Lancashire

We are looking to welcome Support Medical Secretary’s in the Paediatrics team within the Division of Women & Children.

This is an excellent opportunity for an individual to work in a band 3 capacity, gaining experience to help shape a future career goal.

We are seeking an individual that is not only enthusiastic and forward – thinking but also, kind and caring ensuring they are putting the patients and families first throughout their journey of our service.

You will be a member of a team of support medical secretaries providing secretarial and administrative support to consultants, junior medical staff, and any other staff. You will support the efficient channelling of communication between medical staff, GPs, patients, relatives, members of the public and other disciplines within the Trust.

This is a role which can be challenging but also rewarding as you seek to support the consultants and patients/parents/carers to provide a joined up service where our patients will feel listen to and valued.

If you would like to hear more about our amazing service's or to arrange a visit please do get in touch with our Divisional Admin Manager - Paul Styles onpaul.styles@lthtr.nhs.uk

You will provide support secretarial / administrative services to our specialist consultants and Specialty Doctors.

This may involve perusing and distributing incoming correspondence, disseminating information, composing reports and correspondence, maintaining up-to-date filing systems and continuously developing administrative practices to ensure order and efficiency within our friendly team.

We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care which means your role is pivotal and something really to be proud of.



Duties will include but not be limited to:
• Be the point of contact for all day to day enquires, referring where necessary to more senior staff
• Manage your own Consultant workload
• Manage the IHA patient database utilising Quadramed to book appointments accordingly
• Coordinate appointment with parents / carers always using the strictest confidentiality and updating database
• Chase progress on all issues with appropriate managers /consultants on behalf of the Directorate and when necessary to ensure that deadlines are met.
• Maintain efficient and effective administrative systems, including bringing forward appointments, being key point of contact for parents / carers, nursing teams and other clinical colleagues
• Organise the daily work of the consultants, ensuring files and papers are available and up to date, providing briefings for the day’s activities, highlighting deadlines and potential conflicts of interest
• Ensure appointment slots are managed accordingly and meet the guidelines and expectations from Safeguarding, as well as defined goalpost
• Attend meetings to take minutes and produce / distribute documentation as required
• Organise meetings as required, to include preparation of agendas and minute taking, co-ordinating follow up action as required to ensure that decisions / recommendations are implemented
• Provide secretarial and administrative support when other members of the team are absent – this includes within other areas that fall under paediatrics, including hospital sites.
• Use databases and computer packages where appropriate to initiate and maintain records and generate statistics for analytical purposes
• Provide secretarial and administrative cross cover when other members of the team are absent/agile or travel to a different site
• Open & deal with any correspondence

Click to see the full job description attached.


This advert closes on Sunday 7 Apr 2024

Duties will include but not be limited to: Be the point of contact for all day to day enquires, referring where necessary to more senior staff Manage your own Consultant workload Manage the IHA patient database utilising Quadramed to book appointments accordingly Coordinate appointment with parents / carers always using the strictest confidentiality and updating database Chase progress on all issues with appropriate managers /consultants on behalf of the Directorate and when necessary to ensure that deadlines are met. Maintain efficient and effective administrative systems, including bringing forward appointments, being key point of contact for parents / carers, nursing teams and other clinical colleagues Organise the daily work of the consultants, ensuring files and papers are available and up to date, providing briefings for the days activities, highlighting deadlines and potential conflicts of interest Ensure appointment slots are managed accordingly and meet the guidelines and expectations from Safeguarding, as well as defined goalpost Attend meetings to take minutes and produce / distribute documentation as required Organise meetings as required, to include preparation of agendas and minute taking, co-ordinating follow up action as required to ensure that decisions / recommendations are implemented Provide secretarial and administrative support when other members of the team are absent this includes within other areas that fall under paediatrics, including hospital sites. Use databases and computer packages where appropriate to initiate and maintain records and generate statistics for analytical purposes Provide secretarial and administrative cross cover when other members of the team are absent/agile or travel to a different site Open & deal with any correspondence Click to see the full job description attached.

Transcription and production, from digital dictation and audio-tape, of typewritten reports/correspondence, using word processing packages, for the medical teams, which may include outpatient reports, detailed discharge summaries, operation notes and other relevant clinical and non clinical correspondence. This may include correspondence that is time-sensitive (such as complaints) ensuring information is dictated and typed within any designated time limits. Type medico-legal summaries, maintain medico-legal files and liaise with legal department in respect of medico-legal cases Manage patient investigation results effectively including maintaining systems for monitoring and retrieving outstanding investigations and responsibility for chasing up missing/delayed results. Retrieve patient results from ICE/CRIS systems, ensuring that results are available as soon as possible Check all incoming laboratory/radiology results, ensuring that abnormal results are communicated promptly to appropriate Clinician. Will be required to instigate appropriate referrals to other disciplines in respect of specific abnormalities in line with Departmental protocols. Ensure all reports are seen and signed by Clinician prior to filing in case-notes. Ensure that pathways are closed where appropriate following discharge or paperwork or coded appropriate if not discharged. Process health records of patients discharged from hospital; where standard letters have been generated at ward level, ascertain from case-notes whether any supplementary letter/action is required and deal with appropriately. Ensure that follow up appointments or referrals to other specialties are arranged where necessary. Ensure that relevant investigation results received after patients discharge are communicated to GP where appropriate, particularly where treatment may be required. Input and extract data from patient administration system (PAS) and other relevant software programmes, which may be Trust-wide or specialty-specific (eg. Theatreman etc) Provide appropriate cover by operating a buddy system for colleagues during periods of absence to ensure effective cross-cover is maintained within the directorate. . To be the primary contact for patients under designated consultants. To communicate effectively and professionally, giving reassurance, information or advice appropriately

These are challenging, yet exciting times for our hospitals as we move forward into the new collaborative NHS world in which our roles and relationships will take greater prominence as the NHS recovers from the pandemic. What will not change is our vision to provide excellent care with compassion to our communities. Our ambition, success, identity and values remain important in recruiting and retaining the best staff as well as developing and delivering excellent services. For more information, please see the attached Job Description and Person Specification. Provide the admin support to the Hot Clinics and process urgent A&E and ward referrals. Provide secretarial / administrative services by perusing and distributing incoming correspondence and patient results, disseminating information, composing reports and correspondence, maintaining up-to-date filing systems and continuously developing administrative practices. Typing of letters or other correspondence. Use databases and computer packages where appropriate to initiate and maintain records and generate statistics for analytical purposes. Provide secretarial and administrative support and cover when other members of the Medical Secretary Team are absent from sickness or annual leave. Respond to external and internal telephone queries from staff, patients and others and referring to appropriate person.

Key Working Relationships The post holder will: be required to maintain constructive relationships with a broad range of internal and external stakeholders. To deliver an effective and competent level of administrative and clerical support within the operational teams of CHC & IPA, consistently delivering a client-focused service which promotes good customer service and effective working relationships. To deliver an effective and competent level of clerical support and consistently deliver a client- focused service which promotes good customer service and effective working relationships. The post holder will have standard keyboard skills and be competent at using Microsoft Office programmes, including Outlook for both email and electronic calendars and Microsoft excel. To provide support and administration services to the team in a flexible and professional manner, whilst maintaining a patient focus

PERSONAL TUTOR

TEMPORARY MATERNITY COVER until 31 April 2025FULL TIME, TERM TIME plus 5 working daysSTART DATE: March 2024 (or sooner if available)
SALARY - Support Staff Scale 4 S7 £23,585 per annum pro rata (actual £21,059)
HOURS OF WORK - Monday - Friday 8.30am - 4.30pm (36.25 hours per week - 45 minute lunch break)Winstanley College is a large sixth form college specialising in AS/A levels and Level 3 vocational courses. The College is regularly towards the top of the league tables and has an excellent reputation for academic achievement, comprehensive pastoral care and extensive enrichment.Interview date is to be confirmed.

Duties will include but not be limited to: Be the point of contact for all day to day enquires, referring where necessary to more senior staff Manage your own Consultant workload Manage the IHA patient database utilising Quadramed to book appointments accordingly Coordinate appointment with parents / carers always using the strictest confidentiality and updating database Chase progress on all issues with appropriate managers /consultants on behalf of the Directorate and when necessary to ensure that deadlines are met. Maintain efficient and effective administrative systems, including bringing forward appointments, being key point of contact for parents / carers, nursing teams and other clinical colleagues Organise the daily work of the consultants, ensuring files and papers are available and up to date, providing briefings for the days activities, highlighting deadlines and potential conflicts of interest Ensure appointment slots are managed accordingly and meet the guidelines and expectations from Safeguarding, as well as defined goalpost Attend meetings to take minutes and produce / distribute documentation as required Organise meetings as required, to include preparation of agendas and minute taking, co-ordinating follow up action as required to ensure that decisions / recommendations are implemented Provide secretarial and administrative support when other members of the team are absent this includes within other areas that fall under paediatrics, including hospital sites. Use databases and computer packages where appropriate to initiate and maintain records and generate statistics for analytical purposes Provide secretarial and administrative cross cover when other members of the team are absent/agile or travel to a different site Open & deal with any correspondence Click to see the full job description attached.

Please see attached the job description and person specification for more information about this role.

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

Hull & Company, LLC is seeking an Entry Level Insurance Clerk for its growing team in Dallas Texas.

To efficiently administer and be responsible for all duties associated with policy processing, including sufficient familiarity and knowledge of department operations to a degree that will expedite workflow through the office. This position requires attention to detail, communication with Account Executives and assistants and sufficient control and discipline to insure a high degree of accuracy within the systems.

WHO YOU ARE:

You believe in working as a team and thrive in fun, collaborative environments. You have a client-focused attitude and value the importance of relationships, professionalism, and trust. You set goals high and aim higher. You have solid communication skills. You are detail oriented and organized. You enjoy learning new skills, systems, processes, and procedures. You are a great listener and are not afraid to ask questions. You believe that learning is vital to success.

WHAT YOU’LL DO:

• Receives and reviews brokerage policies from carrier. Verifying required information

• Prepare policies for delivery to retail Agent by applying required stamps & correspondence   

• Independently handle policy issuance, policy logs, responsibility of policies to company.

• Review Binding polices in policy files and deliver to agents.

• Assist in mail transmittal to companies or producers as required.

• pull suspense as needed, keeping them current and in good order

• Issue and distribute certificates, forms and other materials as required with guidance from the Account Executive or Account Executive Assistant

• Communicate with producers on basic issues with form letters to secure required documentation.

• Refer to Department Manager or Account Executive where additional counsel is required to affect a timely and proper handling.

• Become thoroughly familiar with use of Outlook, PIPS, Word Processing

• Performs related duties as needed or assigned, such as filing, photocopying, imaging and collating.

WHAT YOU’LL NEED:

• 2 years’ experience as a Processor or comparable position.

• Ability to learn multiple computer systems for processing information.

• Ability to maintain a high level of professionalism.

WHAT WE OFFER:

• Excellent growth and advancement opportunities

• Potential for discretionary bonuses

• Paid time off

• Generous benefits package: health, dental, vision, 401(k), etc.

• Employee Stock Purchase Plan

WHO WE ARE:

For over 50 years, Hull & Company has provided a wide variety of commercial products from the top specialty carriers in our business. Thanks to the successful relationships with many of the finest retail agents & brokers in America, we have grown into one of the largest companies of our kind. We are guided by strong ethics, honesty & professionalism. Our goal is to deliver specialty insurance products that retail agencies need at the most competitive terms, with financially sound carriers, on a timely basis.

We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.

Are you looking for a role as a Personal Assistant? We are looking for someone to provide support for a young man within his own home and within the local
community.
Your duties will include supporting with all aspects of his daily life, including
supporting with toileting needs, tidying up, preparing his snacks and meals,
providing companionship, ensuring his safety at home and whilst out and
about.
We are looking for a caring, proactive and motivated individual with a
passion for supporting others to live their best life.
Previous experience of working with autism and learning difficulties is
desirable but not essential, but a positive attitude and good work ethic is
essential. You must have excellent communication and interpersonal skills.
A driver with a full clean license is required, as there will be regular trips
into the community.
This is a position for up to 33.5 hours per week (possible job share) with an hourly
rate of £11, plus 5.6 weeks (pro rata) paid annual leave and workplace
pension scheme.
For further information and duties, please contact us, to obtain the full job
description.
Quote employer ref: LILS/RK/PK
Tel: 01772 558863-option 1
Or email: lils@disability-equality.org.uk

Our client is looking for a reliable, caring and friendly personal assistant to support him to remain independent at home. He has complex needs and his needs can fluctuate daily.
He would need support with all aspects of personal care, taking medication and most importantly getting out in the community. This could be anything from a local walk to shopping or possibly attending support groups locally.
The ideal candidate will have experience with different dementia’s and Parkinson’s Disease but this is not essential.
Hours available: up to 44.5 per week during term time with flexibility to offer overtime at the weekends and during school holidays. Ideally would like 2 applicants to split the hours equally but any hours can be offered so please get in touch.
Hours needing to be covered are Mondays 7:30-5pm and Tuesday – Friday 7:30-4:30pm.
A generous hourly rate of £12 per hour including a workplace pension and 5.6weeks paid annual leave.
Car owner and driving licence is not essential as our client can use public transport, however there may be a possibility to be added onto Motability car insurance.
Closing date: until position is filled.
For further detail, please contact Lancashire Independent Living Service with the reference LILS/EM/RA
lils@disability-equality.org.uk
01772 558863 option 1

The role sits within the context of providing a high-quality Continuing Healthcare (CHC) and Funded Nursing Care (FNC) service as well as Joint Funding Complex Case Teams within Lancashire & South Cumbria ICB. The service has a strong population focused ethos and a culture of continuous improvement. The service delivers assessment, care planning, commissioning and placement, quality and performance monitoring of provision, market management and development.

The post holder will deliver a high quality, professional administrative support and secretarial service to the Operational teams within the directorate. The post holder will deliver a “client-focused” service which promotes good customer service and effective working relationships.

The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation



Key Working Relationships

The post holder will:
• be required to maintain constructive relationships with a broad range of internal and external stakeholders.
• To deliver an effective and competent level of administrative and clerical support within the operational teams of CHC & IPA, consistently delivering a “client-focused” service which promotes good customer service and effective working relationships.
• To deliver an effective and competent level of clerical support and consistently deliver a ‘client- focused’ service which promotes good customer service and effective working relationships.
• The post holder will have standard keyboard skills and be competent at using Microsoft Office programmes, including Outlook for both email and electronic calendars and Microsoft excel.
• To provide support and administration services to the team in a flexible and professional manner, whilst maintaining a patient focus

Lancashire & South Cumbria ICB is a fully-authorised ICB responsible for the full range of ICB statutory duties and powers. The ICB aim is to improve the health of the people of Lancashire & South Cumbria and reduce health inequalities through strong, clinically-led commissioning of high quality healthcare services.

This is an exciting opportunity to work within a successful, progressive ICB and to make a positive contribution to the lives of people in Lancashire & South Cumbria.

Our hours of work are Monday -Friday, 9am -5pm with the opportunity for agile working. Lancashire & South Cumbria ICB is committed to the personal and professional development of their staff and offers a wide selection of learning and development opportunities.

MAIN DUTIES:

Act as a point of contact for the CHC and IPA teams, dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders both internal and external, and referring to others as appropriate.
• Assist in the management of the ADAM Database, registering, updating and generating reports as required, including Benchmarking and some Financial reports. Ensure effective and timely collation and preparation of relevant documentation in support of service delivery
• Deal with invoice queries in an efficient and timely manner.
• Work within established policies, procedures, protocols and systems to ensure confidentiality of information, quality standards and performance as directed by the CHC Team
• Support teams to ensure that the portfolio of task’s/projects is planned, managed and delivered effectively and timely
• Answer telephone calls, taking messages and passing on accurately to the relevant departments/person.
• Assist and participate in the recruitment process of support staff, as required
• Contribute to the promotion of the CHC & IPA teams, checking that information is up to date and well presented.
• Ensure that all complaints, comments and suggestions are dealt with appropriately, resolving where possible and escalating to line manager when appropriate.
• Able to work on own initiative and unsupervised, within defined policies and procedures to set timescales.
• Have a flexible/adaptable approach to their work in order to meet various deadlines.
• Responsible for organising meetings for the CHC & IPA teams and planning any administrative work as required.
• Work as an effective member of the CHC & IPA Teama, supporting colleagues with work tasks as appropriate. This will include support and providing cover to other administrative staff during Annual Leave.
• Demonstrate office systems and department requirements to new starters.
• Undertake Research and Development as directed.
• To carry out other appropriate delegated duties as required
• Support training and induction of new staff
• Complete data entry as required and ensure data is regularly monitored, up to date, and stored in a way that is easily accessible to all relevant team members.
• Support clinical team in collating activity data for audits and activity reporting.
• The CHC & IPA teams are fast paced, therefore the post holder will be adaptable and able to work to deadlines.
• Ensure up to date with mandatory training and personal development.




This advert closes on Monday 15 Jan 2024

To assist with data entry for the National Abdominal Aortic Aneurysm Screening Programme To actively monitor appointments for AAA screening using the relevant screening software systems To handle any queries or telephone enquiries in an accurate and professional manner To deal with patients notes and ensure they are kept safely, properly updated and the confidentiality of the information contained within is maintained Manage own workload by prioritising tasks accordingly in order to meet screening targets and deadlines. Carry out general administration duties e.g. filing, photocopying etc Deal with anxious patients with tact, persuasion, patience and discretion Demonstrate a sensitive and professional approach to client groups Recognise where communication difficulties arise and overcome barriers to understanding Work alongside other screening staff within the Business Unit Keeps the senior staff informed of workload and seeks advice where necessary Handle routine and non-routine enquiries by letter/fax/email and telephone Works within agreed protocols maintaining patient confidentiality at all times Carries out duties in accordance with the Data Protection Act Participates in service reviews and actively put forward suggestions for improvement for own work area Assist with the investigation of any complaints, adhering to strict deadlines as per Trust policy Maintains a safe and clean environment in accordance with the Trusts Health & Safety policy

To provide general secretarial support to the Practice Manager, Doctors and Health Professionals involving word processing and typing skills with general clerical work and Practice referrals. Job Responsibilities: To provide an efficient and professional typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, accurately To assist the Practice Manager / Managers with clerical and administrative duties. To make appointments, bookings and admissions as required, using the appropriate software. Monitoring of the patient referrals and taking any appropriate action as and when required. Responsible for the daily and timely completion of the workflow tasks. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. To maintain the computer clinical system in an accurate and secure manner and report any issues to IT as required.

A Vacancy at Lancashire Teaching Hospitals NHS Foundation Trust.


Our service is known for being energetic, vibrant and forward thinking – we just need you to complete the picture. You will be a key member of Hub Admin Service and support other members of the Integrated Discharge Service by providing administrative support to a high standard relating to the Trust’s patient capacity and discharge processes.

You will need to have excellent IT and organisational skills to support the daily work of the service, ensuring referrals are processed in a timely manner and daily information reports to support the Integrated Discharge Service are made available to senior management colleagues in accord with agreed deadlines.

We guarantee you will:
• use your fab IT and multi-tasking skills
• work in a fast paced environment, with lots of variety
• manage your own workload, working alongside a variety of professionals
• work as part of a supportive team of people from different cultures and backgrounds
• learn and enhance your knowledge and skills daily mainly in relation to discharge

If you like what you read…..Why not apply to come and join our adaptable, friendly, professional and caring team?

Your great office and IT skills will be essential and you’ll need to use your initiative, but you will also have a supportive team around you to help.

You will be expected to communicate with a range of staff and external agencies using a variety of communication methods including, verbal, written, interpersonal and electronic, circulating robust information therefore your strong communication and organisational skills will come into play as you manage your workload and ensure tasks are completed timely and any concerns escalated.



We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.

Your main jobs and responsibilities will be;
• To manage and update central information management systems within the Integrated Discharge Service
• Manage a central repository of information to support the Integrated Discharge Service in a timely and confidential manner.
• Update of referrals onto management information systems relating to patient details, needs and resources in a timely and accurate manner.
• Act as a central point for the Trust where ‘live’ information can be gathered on capacity across the two sites.
• Produce and circulate robust daily information reports to support the Integrated Discharge Service processes and make available in a timely fashion to senior management colleagues.
• Actively develop effective internal and external relationships and work closely with colleagues to ensure a successful service delivery.
• Communicate with clinical and social care colleagues within the Integrated Discharge Service involved with each patient using a variety of communication methods including, verbal, written, interpersonal and computer, and passing information in a format that is appropriate to the individual request.
• Respond to external and internal telephone enquiries from staff and others in an efficient, tactful and helpful manner and ensure that any messages/information are passed to the appropriate person in a timely manner.
• Contribute to the overall effectiveness and development of the Integrated Discharge Service, the Division, the Trust and other partner organisations.
• Plan own workload in conjunction with Hub Manager to ensure continuity of service and support.
• To personally contribute to the overall effectiveness and development of the Integrated Discharge Service to ensure the delivery of safe and effective discharge processes.
• Take responsibility for one’s own continuing professional development, including keeping up to date with activities of the wider Service.
• Maintain effective working relationships within Department and other officers of the Trust, in order to ensure delivery of professional service focused on achieving high level of patient satisfaction.
• Participate in any associated training in order to enhance knowledge and skills.
• To provide cover for colleagues during periods of leave, ensuring adequate cover to provide expected level of service, liaising with line managers as appropriate to ensure continuity of service.
• Support training for induction of any new Service members and support the identification of training needs and requirements.
• Undertake general clerical duties including photocopying, faxing and answering the telephone.
• To carry out other appropriate delegated duties as required by Hub Manager

Please see attached Job Description and Personal specification for further details.


This advert closes on Sunday 14 Jan 2024