Total 42 Administrative / Clerical job vacancies in Stoke-on-Trent, Midlands, ST1 1BS

For more information on working for the Trust, please see the attached Job Description and Person Specification. For more details on the post, please contact Alana Horne.

For more information on working for the Trust, please see the attached Job Description and Person Specification. For more details on the post, please contact Kellie Smith (see contact details)

Further information regarding this role can be obtained via the job description and person specification within this advert.

Personal Assistant - PA to Director
Full Time / Part Time (Flexible hours)
Monday – Friday (No weekends)


Key Responsibilities:

• Manage calls and emails efficiently.
• Oversee the MD’s diary and schedule.
• Handle expense approvals.
• Prepare documents, reports, and presentations.
• Coordinate meetings and follow up on action points.
• Liaise with internal and external stakeholders.
• Assist with business projects and initiatives.

Ideal Traits:

• Strong organizational skills.
• Confident communicator.
• Problem solver with attention to detail.
• Ability to build effective relationships.
• Comfortable with Microsoft Office Suite.

Company Perks:

• Permanent position with room for growth.
• Flexible working hours, no weekends or night shifts.
• Child-friendly hours.
• Staff discounts.
• Pension scheme.
•Social events and team outings.
•Free onsite parking.
•Commitment to diversity, equality, and inclusion.
•Birthdays off with pay.
•Comprehensive Covid-19 precautions in place.
•Up to 28 days of paid holiday.

The post holder will to assist in the provision of a high quality, patient centred service by communicating and working effectively with all colleagues within the Bowel Cancer Screening service, as well as other departments and external service users, e.g. liaising with the regional hub, screening participants, GPs and hospitals, maintaining confidentiality at all times. Develop and maintain effective channels of communication within the administrative and wider screening team, engaging staff at all levels of the organisation in participant care. Actively manage barriers to communication across levels of responsibility to contribute towards a positive outcome for screening participants. Produce accurate and complete records of communication consistent with internal policies and National programme guidance. Post holder must demonstrate the English language proficiency. Arrange colonscopy appointments, escalating any capacity issues and inputting patient and procedure details onto Trakcare and Medilogik systems. Assist in the organisation of the referral of patients to other departments/hospitals for investigations or further treatment were appropriate. Ensure systems and processes are in place to enable national targets to be met as part of the national BCSP standards, following local and national guidelines. Conduct potentially sensitive telephone calls to patients in order to arrange Post Investigative Appointments (PIA), as requested by the Specialist Screening Practitioner team (SSP). Ensure accurate data collection, collation and in-putting, and preparation of basic data reports. Responsible for delivery and collection of prescriptions from Pharmacy. Process confidential or sensitive patient documentation, responding to requests to compose, type and print correspondence as necessary. Collate and input patient information onto the Open Exeter system (BCSS). Assist in monitoring Capacity and Demand within the Bowel Cancer Screening Programme, highlighting shortages where appropriate and arrange for rooms/lists to be handed back to the symptomatic service when required. Be responsible for the preparation of case notes and assessment packs for clinic sessions, using all appropriate technologies, procedures and guidelines, ensuring an accurate, timely and high quality service to all users. Responsible for the locating, tracking, collecting and returning of case notes, using appropriate technologies and procedures and guidelines. Assist in carrying out a monthly case note audit. Act as the first point of contact for the Programme hub, patients and the team members, using initiative to resolve queries in a professional manner. Ensure all incoming calls are redirected appropriately and are responded to in timely manner. Monitor and prepare data sets for positive assessment appointments. Arrange interpreters as required and ensuring screening staff receive up to date clinic lists. Maintain BCSP surveillance waiting lists, ensuring referral pathways are adhered to. Action surveillance alerts on BCSS system, generating health check forms. Escalate Trakcare alerts to the screening team Participate in the reviewing and updating of departmental work instructions, as required by BCSP Management. Assist the BCSP Lead Administrator and Programme Manager in the training of new staff members. Work independently and flexibly to ensure that all work tasks are carried out to a high standard of quality that meets all departmental and organisational requirements for information governance, data protection and ensure compliance with processes to facilitate achievement of QA Standards.

MIS Admin Support & PA to Deputy Headteachers
Caludon Castle School
Grade 4: £25,183 - £28,624 pa Full time equivalent
Based on working 37 hours per week, 40 weeks per year the actual salary is £22, 413 - £25,475pa
Monday – Thursday 7.30am – 3.30pm,
Friday 7.30am – 3.00pm
Start date: January 2025
We have a fantastic opportunity for a MIS Admin Support & PA to join our team at Caludon Castle School. We are seeking to appoint an experienced administrator who will have responsibility for the co-ordination and arrangement of cover for absent staff as well as supporting our Data Lead, Examinations Officer and Deputy Headteachers with high quality administrative support.
This is a wonderful opportunity to gain some really valuable experience and to put your strong IT and administrative skills to the test, working closely with a range of stakeholders in a very professional, supportive and friendly environment.
We will be looking for excellent communication, IT and organisational skills, a discrete, professional, flexible, ‘can do’ attitude and the ability to prioritise and make sound decisions. You will be able to quickly establish credibility with a range of stakeholders. Equally important is the will to offer an outstanding customer service to all students and staff.
This fulfilling role will provide a wealth of developmental opportunities. Every day will be different and we will play to your strengths. We have a strong commitment to staff wellbeing and recognition through our wellbeing committee and people strategy, and offer a range of benefits which include the local government pension scheme, cycle to work, discounted gym membership, free parking and an employee discount scheme.
If you have the passion and determination to be valued part of our team, that has a desire to continuously improve, we would love to hear from you.
If you would like to arrange a visit to the school please contact Stacy Hands.Application deadline: 9:00am on Thursday 21 November 2024
Interviews: Wednesday 27 November 2024
If you have not heard from us within one weeks of the closing date for applications, please assume you have been unsuccessful on this occasion.
We reserve the right to close this vacancy early should we receive an overwhelming response.
Please note, an online search may form part of this recruitment process following recommendations from Keeping Children Safe in Education (KCSIE) 2024.
This post is exempted under the Rehabilitation of Offenders Act 1974 and as such appointment to this post will be conditional upon the receipt of a satisfactory response to a check of police records via the Disclosure and Barring Service (DBS). The Trust is committed to safeguarding, promoting the welfare of children and young people and creating a culture of vigilance and expects all staff and volunteers to share this commitment and vigilance.

Your new company

Hays are pleased to be working with a large company within the local area, who are looking for some interim support with a project.

Your new role

The business are looking at someone to join on an interim basis and assist in end to end reconciliation for 5 different group companies.

Duties:

• End to end reconciliations
• Working on complex spreadsheets on Excel
• Sage 200
• Process journals on to general ledger
• General reporting for management highlighting any areas for concern
• Continually monitor any banking and cash discrepancies
• Liaise with other departments such as sales/purchase ledger to ensure invoices and remittances are accurate
• Query resolution

What you'll need to succeed


You will have good Excel skills and knowledge of SAGE 200/50. Looking for an individual who has worked on a similar project/role previously. You will be able to hit the ground running and ensure that you are proactive and can communicate and work well within teams/departments, liaising with the support of the wider finance function.




What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

I am working with a client who is on the lookout for an experienced Purchase Ledger Clerk to join the finance team. This is an all-encompassing role, and they will want someone who has good experience and will be able to hit the ground running.

Your new role


You will be joining a small finance team carrying out Purchase Ledger duties. These will include:

• Processing/matching/batching invoices
• End to end invoice processing
• Carrying out reconciliations
• Dealing with supplier queries and problem-solving
• Balancing accounts
• Ensuring information is logged on to the system accurately

What you'll need to succeed


Previous Purchase Ledger experience is essential, you will have a keen eye for detail, and be able to solve any issues and meet deadlines. You will have experience of entering data on to a financial system and be able to hit the ground running. If you have knowledge of SAGE that would be beneficial.


What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Transport Clerk required for immediate start at well renowned company In Burton Lattimer, Kettering.

Temp - perm opportunity
A background in transport is essential for this position.
Salary of £28,000

Available shifts:
Friday – Monday – 05:00am – 15:00pm
Monday – Friday 21:00pm – 06:00pm

As the Transport clerk, you will play a key role in coordinating the day-to-day operations of our transport team. You will ensure that all transportation activities run smoothly, efficiently, and are in line with company standards. You’ll be responsible for managing schedules, tracking deliveries, maintaining compliance with legal requirements, and providing administrative support to our logistics team.

Duties will include:

- Schedule and Dispatch: Coordinate driver schedules and dispatch vehicles to ensure timely deliveries.
- Documentation: Prepare, review, and maintain all transport-related documents including delivery schedules, vehicle maintenance records, and compliance paperwork.
- Data Entry and Reporting: Accurately log and track transport data, generating regular reports on vehicle usage, fuel consumption, and delivery performance.
- Customer Service: Respond to client inquiries, resolve transport-related issues, and provide excellent service to maintain client satisfaction.
- Compliance and Safety: Ensure that all transport activities comply with legal and safety regulations. Maintain accurate records of driver hours, licenses, and vehicle inspections.
- Communication: Serve as the main point of contact between drivers, management, and clients, ensuring clear communication across all parties.

If you're intested please apply via the link below...

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us. Please note: This advert may close early if a high volume of applications are received

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us. Please note: This advert may close early if a high volume of applications are received

Position: Administrative Assistant
Type: Full-Time (Monday - Friday)
Location: Office-Based
Salary starting from: £23,500 DOE

Are you a hard-working, dedicated individual with a positive attitude? Do you want to succeed in a supportive environment where your contributions matter? If so, we have the perfect opportunity for you!


We are seeking a dynamic Administrative Assistant to join our team. This role is crucial in supporting our B2B Sales Manager, Operations Director, and Customer Service Support team. The tasks will be varied, offering a mix of repetitive duties and new challenges, making each day unique.

Key Responsibilities:

• Assist the B2B Sales Manager with administrative tasks.
• Provide support to the Operations Director as needed.
• Aid the Customer Service Support team with various administrative duties.
• Utilize Excel and Microsoft Office for daily tasks.
• Perform a range of tasks depending on the needs of team members.

What we offer:

• Guidance and on-the-job learning opportunities.
• A supportive and positive work environment.
• The chance to be an integral part of a dedicated team.

Qualifications:

• No formal experience necessary.
• Proficiency in Excel and Microsoft Office is beneficial.
• Hard-working and dedicated.
• Positive attitude and eagerness to succeed.
• Ability to adapt to varying tasks and team needs.


Initial internships available for those with little to no experience but can demonstrate passion and knowledge.

We do not work with recruitment companies, no exceptions

Benefits of working for us:
• Permanent position
• Industry sector – Recession Proof
• Flexible working hours
• Staff discounts
• Pension scheme
• Days out and other social events
• Free onsite parking
• Equal opportunities employer fully committed to diversity, equality, and inclusion since 1999
• Birthdays off and paid for without having to use any holiday entitlement
• Up to 28 days of paid holiday
• One extra day holiday rewarded for every year of service from year 2
• Sick pay

Personal Assistant - PA to Director
Full Time / Part Time (Flexible hours)
Monday – Friday (No weekends)


Key Responsibilities:

• Manage calls and emails efficiently.
• Oversee the MD’s diary and schedule.
• Handle expense approvals.
• Prepare documents, reports, and presentations.
• Coordinate meetings and follow up on action points.
• Liaise with internal and external stakeholders.
• Assist with business projects and initiatives.

Ideal Traits:

• Strong organizational skills.
• Confident communicator.
• Problem solver with attention to detail.
• Ability to build effective relationships.
• Comfortable with Microsoft Office Suite.

Company Perks:

• Permanent position with room for growth.
• Flexible working hours, no weekends or night shifts.
• Child-friendly hours.
• Staff discounts.
• Pension scheme.
•Social events and team outings.
•Free onsite parking.
•Commitment to diversity, equality, and inclusion.
•Birthdays off with pay.
•Comprehensive Covid-19 precautions in place.
•Up to 28 days of paid holiday.

An exciting opportunity has arisen for an experienced Conveyancing Secretary / ConveyancingAssistant with 2 years' experience to join an award-winning legal firm. This full-time, permanent role offers excellent benefits and a competitive salary.

As a Conveyancing Secretary / ConveyancingAssistant, you will be providing vital secretarial and administrative support residential conveyancing department, ensuring smooth daily operations within the firm.

What we are looking for:

- Previously worked as a Conveyancing Secretary, Conveyancing Assistant, Legal Secretary, Legal Assistant or in a similar role.

- At least 2 years of experience.

- Understanding of the residential conveyancing process.

- Excellent communication skills.

Apply now for this exceptional Conveyancing Secretary opportunity to work with a dynamic team and further enhance your career.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

Please see attached Job Description and Person Spec for a detailed view of the role or contact Gemma Street-Price, Junior Operational Services Manager on 01782 671522