Total 25 Administrative / Clerical job vacancies in Sunderland, SR5 5SX

The Immunisation Administrative Support enables the nursing and HCA staff to provide an effective, efficient and caring service to the School Immunisation Service by supporting sessions in primary schools and ensuring the provision of high quality patient service within a safe, efficient working environment. They will undertake all clerical and administration duties applicable to the Immunisation Service and work collaboratively with the Nursing Immunisation Team to meet the needs of the service, following policy and procedures.

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE. To provide administrative support to the Trusts Head of Corporate Affairs and Charity. In addition specific administrative support to: Help manage the day to day running of the Trust charity STS Charity. The Assistant Trust Secretary in relation to management of freedom of information requests and also Foundation Trust membership database management. Other senior managers and functions if required. The successful candidate will have excellent organisational skills. They will be flexible and able to work on their own initiative in resolving problems when they arise and with a consistently high professional approach. Experience of managing diaries and minute taking is essential as is being able to deal with sensitive matters in a discrete and confidential way. The post holder may also be required to cover during periods of annual leave for the Personal Assistant to the Director of Corporate Affairs and Legal.

Please see attached Job Description for full details To develop and maintain an effective and quality secretarial service to a team of Consultant and other clinical staff, acting as a pivotal role for all communication with patients and professional health colleagues within the multi-disciplinary team, internal departments and external agencies as necessary, to ensure continuity of patient care. To comply with the Trusts vision, values and behavioural compact.

What's involved with this role:

Temporary Estates & Facilities Admin Assistant

Job Ref: TWFRS 5092915150588

Pay Rate: £12.18 per hour PAYE

Hours per week: 35-37 Monday – Friday, normal working hours

Role Length: This opening assignment is for 1-2 months

City: WASHINGTON

Undertake the support and delivery of duties within the function which contribute to the provision of an excellent service, whilst ensuring the effective use of resources. To support department managers in the delivery of exceptional services to our community and key stakeholders.

Key Responsibilities:

Act as the first point of contact to the Estates and Facilities department, providing a full range of administrative, helpdesk service and clerical support to ensure the effective operation of the department.
Responsible for the provision of an effective diary management service, proactively undertaking regular checks, ensuring electronic diaries are maintained and appropriate actions taken.
Support the Property Manager in the production, monitoring and controlling of the programme monitoring systems operating within the department.
Responsible for the effective coordination of all visits, meetings, appointments and events e.g. transport, accommodation, venues, refreshments, equipment and visual aids, ensuring rooms are set out as required.
Manage the Estates intranet enquiries system and technical database in the administration of recorded repairs and liaise with both internal and external service providers in the delivery and implementation of appropriate problem resolution.
Responsible for defect logging, reviewing, sign-off and liaison with other departments, functions and premises in order to advise on work progression, timescales and delivery.
Undertake duties in relation to the Financial Management System (SAP) including procurement and the administration and monitoring of departmental budgets.
Responsible for the tracking of external invoices and onward payment in the delivery of services within the department ‘projects schedule’ together with the production of monthly reports.
Work effectively with a variety of data and information, producing reports and documentation as required e.g. external audit documentation.
Oversee the department filing system including appropriate storage and disposal of paper based, electronic and confidential documentation appropriately.

Qualifications:

Relevant qualification

Experience:

Experience of working in a busy Estates and Facilities team within a similar role
Experience of managing a Facilities Helpdesk
Experience of dealing with a variety of Estates issues
Experience of raising POs
Strong excel and admin experience is required

Skills & Abilities:

Strong communication skills and a desire to work well within a team
Strong IT skills including Microsoft Office Word, Excel and PowerPoint.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


***Qualification details and any other experience/skills relevant to the role to help support your application (and help us to help you!) – please give full details within your CV document.

Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us directly via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

ALD
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Job Ref: TWFRS 5092915150588


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE. To provide a comprehensive and effective secretarial service to the Consultants and medical staff at South Tyneside Specialist Palliative Care Team and other members of the specialist palliative care team. To act as a pivotal role for all communication with patients and professional health colleagues within the multi-disciplinary team, internal departments and external agencies as necessary, to ensure continuity of patient care. To provide a competent secretarial service to the Consultant and his/her team, making decisions and taking action on matters of a non-routine nature on their behalf. To ensure that all clerical and secretarial functions pertaining to the Department are carried out in an efficient and cost effective manner according the Trust Secretarial standards, local and national standards. To ensure Meditech V6/Emis is accessed and utilised in a manner appropriate to the service, working in real time. To maintain a waiting list position that meets national and local standards and CQUIN where appropriate. To assure the Directorate Management team of a valid and contemporaneous waiting list position that meets national waiting time requirements. To comply with the Trusts vision, values and behavioural compact.

Please find the attached Job Description and Person Specification for further information regarding this role.

About the Employer

I am mum to a young man with a learning disability. He is extremely anxious so we are looking for a kind, caring PA to support him to access leisure activities in the community. There is a Dungeons and Dragons evening held locally which he would like to attend, and he also enjoys playing pool and going to the cinema. We are looking for a PA who will help to promote independence, and help to build confidence, while supporting my son to enjoy age appropriate activities.

Employer Disability and Health Conditions

• Cognitive / Learning

The employer's hobbies and interests:

• Cinema
• Playing pool
• Leisure activities.

About the Role

Duties and Responsibilities

• Support and/or prompt the individual to access sporting and leisure activities.

• Assist and encourage socialisation, participating in activities.

• Promote and encourage friendships and independence.

• Develop a good and trusting one to one working relationship.

The individuals needs may vary from day to day and your tasks may reflect this. You could be required to perform other duties as reasonably required.

You have a responsibility as an employee to report all accidents to the employer immediately. You have a duty to report defects and / or hazards which may give rise to an accident. You are to ensure the safety of the individual at all times.

Due to the nature of the work for which you are applying, this post is subject to a satisfactory DBS disclosure (costs will be covered).

Transport Requirement

Car driver preferred but not essential.

Required Skills

• Be honest, reliable, trustworthy and punctual.

• Maintain confidentiality and respect privacy, including the prohibited use of social
media in relation to the job role.

• To be able to work on own initiative.

• Be patient, supportive and caring.

• Have good listening skills and be able to provide non-judgemental emotional
support.

• Be empathetic.

• Previous caring experience is not essential, however you should have a genuine
interest in supporting people with a disability/illness to achieve their goals.

• Flexibility would be an advantage as the hours may be variable.

When you are Required

Dates and times are flexible and can be discussed at interview.

Please see attached job description. If you have any queries regarding this post please contact Joanne Scott, Admin Manager joanne.scott3@nhs.net or 07392194162

Please see attached Job Description for full details Predominantly based in Sunderland, however could be required to work across sitesin Sunderland and South Tyneside locality. To develop and maintain an effective and quality secretarial service to a teamof consultant and other clinical staff, acting as a pivotal role for allcommunication with patients and professional health colleagues within themulti-disciplinary team, internal departments and external agencies asnecessary, to ensure continuity of patient care. To comply with the Trusts vision, values and behavioural compact.

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FURTHER DUTIES OF THE ROLE. To provide a comprehensive and efficient secretarial and administrative service and support with Single Point of Access with the Sunderland Integrated Teams Ensure accurate and timely updating and inputting of patient details, appointments and information into clinical record (EMIS). Support the team through effective performance reporting and data management. Responsible for collating data and producing relevant reports and graphs. Provide analytical data to support research projects, audits and contract information To provide a range of administration and clerical support including those resulting from telephone calls Responsible for processing supplies orders and keeping an accurate record of expenditure

For a full list of duties and responsibilities, please see the attached Job Description and Person Specification. If you have any questions regarding the role, please contact Joanne Scott Admin Manager on 07392194162 / joanne.scott3@nhs.net

The ICB is responsible for ensuring that high quality and safe health services are accessible to all our communities. It has a wide range of functions including promoting integration of health and care services, improving people's health and wellbeing, and reducing health inequalities. With a £6.6 billion budget and a workforce of 170,000 people across health and care we look after 3.1 million people across the North East and North Cumbria. As well as strategic functions, ICB staff also work at place level with local health and wellbeing boards in each of our 14 local authority areas. These teams also work alongside our 67 primary care networks which are groups of local GP practices, social care teams and other community-based area providers. The ICB works with our Provider Collaborative too, this includes the 11 NHS foundation trusts in the region to deliver our shared priorities. The post holder will provide PA support and business support to staff within other key interdependent functions within the organisation. The key duties required will include: Provision of a comprehensive Personal Assistant and administrative support service to the Director and senior leaders supporting the full range of their work including diary management, organising incoming and outgoing post, dealing with personal and telephone enquiries, typing and composing correspondence, collating responses, minute taking, organising files, photocopying, travel and accommodation arrangements. Co-ordinating meetings and preparing agendas and supporting papers, and taking detailed minutes and distribute minutes as required and undertake any other administrative follow-up actions as required. Inbox management. Please see the attached Job Description in Supporting Documents for more information.

To provide a comprehensive and professional personal assistant service to the Executive Director of Human Resources & Organisational Development (HR&OD), managing sensitive matters in a discreet and confidential manner. To provide an efficient and effective secretarial service to the Executive Director of HR&OD including record keeping, managing diaries, taking messages, typing. To process orders and invoices when required. To provide support for meetings by preparing and circulating papers, including agendas, and attending meetings to take minutes. PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DETAILS OF THE ROLE.

Your new company
A leading company in Sunderland
Your new role
Imports & Export Clerk
What you'll need to succeed
You must be an experienced Imports & Exports clerk. With good knowledge of transport portals, road haulage, INCOTERMS and exceptional Data entry, attention to the smallest detail and a passion for transportation.
What you'll get in return
A competitive salary working for a well renowned company who will appreciate the effort you put into the detail.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Connect Appointments are recruiting a Customs and Shipping Clerk to join our Sunderland based client.

With over 70 years of operations our client has become synonymous with technological innovation, quality, commitment to engineering excellence and progress dedicated to the interests of our customers and business associates all over the world. They're a pioneer, with approximately 48,000 employees who play a decisive role in shaping technological progress in numerous industries and are already dedicating themselves today to the challenges that customers will face tomorrow.

What's on offer?

• Monday to Friday
• £25,000 - £28,000 per annum
• Company pension
• On-site parking
• Cycle to work

Working as a Customs and Shipping Clerk your duties and responsibilities will include, but not limited to:

• Compile data from multiple suppliers for import customs clearance
• Scrutinise customs invoices for accuracy
• Liaise with suppliers for documentation amendments
• Be point of contact for hauliers and agents for customs clearance
• Classify items in accordance with the rules of interpretation
• Come to appropriate customs valuation based on the methods of valuation
• Apply preference to import customs entries as required
• Arrange shipments to and from third party contractors
• Arrange export shipping documentation such as customs invoice, packing list, certificate of origin
• Prepare dangerous goods notes
• Book export shipments via online portals
• Maintaining master data
• Compiling data for monthly metrics

To be successful in this position, you must have the following skills and experience:

• Processing purchase orders in line with MRP suggestions
• Processing purchase orders for non-inventory items and sub-contracting
• Expediting foreign and domestic suppliers to meet deadlines
• Ensure smooth delivery of goods and services to fulfil production requirements
• Checking and approving invoice discrepancies
• Processing complaints regarding incorrect deliveries
• Effective stakeholder liaison
• It is expected that the successful candidate will have a good level of relevant experience, excellent communication and IT skills
• Experience of ERP/MRP systems would be preferable but not essential.

Do you meet the above requirements? If so, we'd love to speak with you. Apply now by submitting your most up to date CV, or by calling our consultants on 0191 500 0028.