Total 8 Administrative / Clerical job vacancies in fargo distribution serv center

• Coordinate and provide mail services for the command and branch medical clinics.
• Plan the day-to-day operations of mailroom.
• Make recommendations for changes in work to improve services rendered.
• Route incoming mail.
• Sort outgoing mail into a variety of specialized categories such as first class, registered, etc.
• Maintain an official serial log for retrieval and location of all outgoing correspondence.
• Operate a mail pickup truck to pick-up and distribute mail and mail matter of assorted size and weight between various buildings.

• Perform a wide variety of filing and records keeping, updating manuals on policy and directives, reporting and informational duties.
• Provide information and guidance to staff on procedures, forms, and documentation required to support budget estimates and requests.
• Serve as Administrative Coordinator for internal Civilian Personnel Actions.
• Use basic and advanced office automation program functions to perform management and/or program support assignments.
• Review all incoming and outgoing mail for the organization, sorting, distributing and ensuring completing and timeframe.

• You will advise others based on your extensive knowledge of Navy Working Capital Fund accounting processes. (NOTE: working capital fund environment = NT-5 having experience and NT-6 expert level experience.)
• You will independently plan and conduct a variety of assignments based on your knowledge of professional concepts, functional program characteristics, and assignments.
• You will direct other personnel, resolve conflicts, and coordinate system support personnel.
• You will collaborate with other senior personnel to adopt common practices and reporting methods, improve processes and services by developing new products/services or modifying existing processes and services.
• You will develop competencies in personnel through coaching or mentoring, recognize achievements, anticipate/manage conflicts constructively, and address formal/informal complaints.
• You will apply policies, programs, and procedures related to employee relations, safety, health including EEO, diversity, CEAP program, Federal Health and Safety Standards, timekeeping and travel.
• You will interpret policy and regulatory requirements to recommend senior leaders (within the organization) to resolve issues that may be controversial in nature with major impacts or repercussions across the organization.
• You will recognize and diagnose problems, develop alternative solutions, and act decisively including uncertain situations.

• Oversee agreements to ensure financial plans are established and billings are prepared.
• Analyze information concerning costs, personnel, budgets, equipment, and facility services.
• Recommend improvements in accountability procedures and systems to management.
• Assist with coordinating the inspection of facilities to evaluate compliance with safety and health policies.

• You will be the liaison between the Department and the Command’s Property Management Office (Code 107) and NSWCCD Purchase Card Agency Program Coordinator (APC).
• You will mentor personnel, support knowledge transfer and professional growth.
• You will support Business Operations Manager with creation of policies and processes.
• You will direct, plan and review the work of the Property Branch.
• You will ensure proper record management of all OandMS and GE records in ERP.
• You will manage day-to-day OandMS requirements (receipt, acceptance and issuance, storage and consumption) and GE processes (movement, asset tagging, DRMO, certifications, etc.).
• You will ensure staff complete training requirements and maintain certifications.
• You will be responsible for managing and distributing the workload for all Property Branch personnel.

• You will serve as a Contracting Officer Representative (COR) responsible for contract administration, policy compliance, oversight and execution of contractual technical tasking.
• You will coordinate, communicate, integrate, and is accountable for the overall success of the program by ensuring alignment with critical agency priorities and policies.
• You will manage the review and approval of tasking to contractors working with program managers to manage and participate in contractor’s performance reviews.
• You will be responsible for product and service selections, prioritizing, evaluating and monitoring, cost schedule management, risk management, quality management and resource allocations.
• You will be responsible for ensuring the work efforts achieve the outcome specified within the agency's business strategy, including appropriate strategic, life cycle management and capital IT investment plans.
• You will prepare statements of work, acquisition plans, acquisition strategies, requests for proposals, contract data requirement lists, justifications/approvals, and procurement requests.
• You will be responsible for providing project tracking and monitoring for technical projects.
• You will be responsible as a Contracting Officer Representative to perform contract surveillance and contractor performance assessments.
• You will be required to work directly with government, academia and industry to understand contract requirements and potential issues.
• You will require experience managing Navy contracts and systems- Wide Area Workflow (WAWF), Contractor Performance Assessments Reports (CPARS), Enterprise Resource Program (ERP), and Procurement Integrated Enterprise Environment (PIEE) tools.
• You will require advanced knowledge of contract types, terms and conditions, compliance policy, oversight, and execution of contracts.

The Legal Administrative Specialist (LAS) serves as a member of the Public Contact Team, located in the Veterans Service Center. The incumbent provides in-depth information and comprehensive assistance to veterans their dependents and beneficiaries concerning any matter within the scope of VA benefits and related non-VA benefits. Specific duties include:

1. Counsels Veterans, their dependents, and their beneficiaries regarding all benefits available through the Department of Veterans Affairs, as well as non-VA benefits available through other agencies.
2. Explains the types of documents necessary to facility timely processing of claims and aids in obtaining and completing such document and forms as required by the type of claim being submitted or services requested.
3. Serves as facility Point of Contact (POC) and advocate for veterans and their beneficiaries in their dealings with other VA elements and organizations that may affect their claims.
4. Explains decisions made by the VA and communicates the reasons to the claimant for these decisions, orally and in writing.
5. Advises on the right of appeals and assists claimants in making appeals.
6. Develops a network relationship with the state and private Veteran's organizations to broaden the scope of outreach and increase the community awareness of the role VA plays in being a resource to the community.
7. Provides community outreach counseling and in-home counseling to those who are geographically isolated or physically unable to go to a VA facility due to physical or mental incapacity.
8. Participates in large scale outreach activities (claims clinics, tribal events, etc.), to support claims intake and benefits counseling.
9. Analyzes inquiries, research issues involved, consults with other federal, state, and local agencies as necessary and prepares written replies or furnishes replies by telephone or other medium to congressional or White House staff members.

Duties include but not limited to:

• Provides for the overall administrative management of the Health Administration Services Service Line.
• Coordinates the personnel management program for HAS service line, performing or overseeing all aspects of human resources requirements.
• Interpreting administrative policies, developing local polices, defining administrative requirements, and/or providing advice to the Chief on related issues.
• Maintains responsibility for all service correspondence.
• Prepares, edits, and archives all official correspondence requiring the Chiefs signature or approval.
• Reviews and updates all Standard Operating Procedures (SOP) related to Health Administration Services.
• Attends briefings and meetings on behalf of the Chief in his or her absence.
• Schedules or coordinates all service meetings, prepares agenda, and prepares minutes for each.
• Serves as the Contracting Officer Representative (COR) for service line contracts.
• Establishes internal procedures to secure adequate control in terms of deadlines, progress reports, and directives.