Total 71 Administrative / Clerical job vacancies in glasgow g61 3nn glasgow g61 3nn

Administrator - Multinational Energy Company

Contract: 12-month contract

Location: Glasgow

Working pattern: 3 days in the office per week (Hybrid)

Salary: £115 per day

SRG are working with a Multinational Energy company to help them find an Administrative Assistant to join their busy team. This is an exciting opportunity for an enthusiastic individual with at least 2 years administration experience.

You will carry out all aspects of administration duties, including assisting team members in tasks relating to scheduling regular meetings and record minutes/actions for key project meetings where required. You will work effectively and efficiently to help the project team with preparing documentation, assist with any planning needed and necessary scheduling to ensure these tasks are carried out smoothly.

Key Responsibilities will include:

• You will be responsible for diary management, organising meetings, travel booking, basic slide preparation, sending out communications.
• You will also be responsible for setting up team meetings and sending out team invites.
• You will also be involved in general admin support for the management team and the people development committee.

Candidate Requirements:

• At least 2 years Administration experience
• Experience with Accounts processing/Financial Admin experience
• Strong communication skills both written and verbal and the ability to effectively communicate with people at all levels of the organisation.
• Good IT skills: word, excel, SharePoint and PowerPoint (general O365)
• Good attention to detail
• Candidates who have worked for energy company before and have knowledge of the systems would be advantageous.

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

To summarise, this role will provide clerical support to the R&I Department Professional Services team including co-ordination of diaries, planning meetings, circulation of papers Provide support with procurement orders. Systematic filing of documentation within the Trust electronic shared drive and the EDGE platform Assist with maintaining good communication both with the Trust and externally. The post holder will be a self-motivated individual with the ability to work flexibly within a team and work on own initiative, adaptable to change, making decisions where appropriate, with the ability to prioritise and organise own workload with some supervision. Commitment to team working and to have respect and consideration for the skills of others. Must be self-motivated to undertake continuing professional development (CPD). Key result Areas are; Liaising with Sponsors and Trials Units Uploading and maintaining filing electronically. Arranging appointments as necessary, to keep diaries up to date. Receiving sorting and distribution of external and internal post. Key Relationships are; R&I Professional Services team R&I delivery teams GHNHSFT support departments Estates Department (GMS) Creditor Payments (Gloucestershire Shared Services) Procurement (Gloucestershire Shared Services) Members of staff within Trials Units Partners within Gloucestershire Integrated Care System

Job Summary

Please note that salary will be pro-rated for part-time and term-time hours.

This position is temporary.

Working in Boclair Academy, Bearsden you will provide clerical support for the school during term-time.

You will undertake various clerical tasks as required by the School Support Manager including maintenance of all school records using SEEMIS Click & Go, word processing, telephone, mail etc. and deal with visitor, staff and pupil enquiries. You will also contribute to the provision of a caring and supportive environment for the whole school community.

You must have experience of working within a busy office environment and possess excellent customer service skills. You must have good communication and interpersonal skills, be literate and numerate with excellent IT skills.

This post is subject to a PVG check.

For further information please contact:

Liz Bell
School Support Manager
Tel: 0141 955 2358

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with

screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

www.eastdunbarton.gov.uk

www.boclair.e-dunbarton.sch.uk

Proud member of the Disability Confident employer scheme

Working hours: 35 hours per week
Interview Date: Week beginning 7th October 2024
Central & Southern Scotland Headquarters, Glasgow is looking to recruit a Divisional Admin Support Person to join their team.
To provide a full range of Administration services to Divisional Operations Manager, Divisional Staff and to provide general administrative duties in support of the functions of the Divisional Headquarters.
Key Responsibilities:

Provide a professional and client focused administration service to support the delivery of the DHQ processes, activities and initiatives.
Manage and respond to general enquiries from other organisation and individuals (telephone, letters, email) and visitors to the Divisional Headquarters.
Arrange meetings and take minutes as required.
Manage the overall divisional diary/calendar.
Conduct financial processes including processing invoices and using the Salvation Army accounting system.
Manage DHQ room bookings, including the provision of any relevant equipment, catering and requested room lay outs.
Maintain both computer databases and hard copy filing systems as required, ensuring that confidential and sensitive information is managed appropriately.
Assist with the administration and organising of DHQ events and initiatives as required.
Provide administrative support to other Salvation Army Churches within our Division as requested.
Undertake any other duties that fall within the scope of the role.

The successful candidate will be able to demonstrate:

Previous experience of working successfully in a similar Admin role within a busy and varied work environment.
Good interpersonal, communication and organisational skills.
Appreciation of and commitment to working within The Salvation Army’s Christian ethos and key values.

In order to complete your application please download and read the job profile and any other attachments.
In the job profile you will find the criteria required for the role please make sure that you address this in your supporting statement as this forms the basis of our shortlisting.
Appointment subject to satisfactory references, proof of right to work in the UK
For details of how to prove your right to work in the UK please click here and please note that we are unable to offer sponsorship.
Please note that any Salvation Army employees who are under notice of redundancy and apply for this position will be given priority consideration.
We reserve the right to close this advert earlier if we feel that we have received sufficient applications.
Promoting equality in the workplace and as a disability confident leader scheme employer, we guarantee to interview all disabled applicants who meet all the minimum essential criteria for the vacancy.

We have a current opportunity for a Personal Assistant on a permanent basis with a specialist Recruitment Agency to recruit for a Personal Assistant to support the Founder and the COO of the business. The position will be based in Glasgow and is full-time office based.

The salary for the role will be £30-£35k DOE and the individual is required to be self-sufficient and highly organised.

The main duties of the role are:

1. Calender & Schedule management - speaking with internal & external stakeholders.

2. Travel Arrangements- ensuring cost-effective and creating detailed itineraries.

3. Communication & Correspondence on behalf of executive team.

4. Meeting Support- preparations, agenda creation, document creation and minutes in some cases.

5. Event Support- on occasion there would be a requirement to attend an event after work that the Executive Team may be a part of.

6. Relationship Management - building positive relationships between stakeholders, clients, board members, senior leaders & employees.

There is a quarterly bonus involved in the role as well that can be discussed in more detail.

For further information about this position please apply.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

Personal Trainer
Glasgow West End Fitness and Wellbeing Centre | Fitness | Permanent contract | Full time |
From £27,888.64 up to £36,612.16 ​OTE, depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Glasgow West End Fitness and Wellbeing Centre, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle

• Be confident about delivering a range of sessions and consultations

• Carry out high-quality inductions, Personal best programmes, group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

• Have the opportunity for further training from the in house Personal Best program, upskilling to Les Mills instructor and group cycle, plus additional CPD opportunities

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £36,612.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

The medical typist / admin assistant is responsible for: - Providing a comprehensive audio typing and administrative service to the medical staff and their supporting team. - Undertaking routine office duties including electronic note tracking, photocopying, filing of correspondence and results and maintenance of records - Managing the mail for the unit. - Providing cover for colleagues in their absence to maintain service levels - Ensuring excellent communication is provided to patients, relatives, general practitioners and other hospital staff to ensure a proficient, high-quality service for patients and clinicians. - Regularly informing the secretarial supervisor about progress and flags up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc. - Supporting the achievement of Trust performance by ensuring administrative standards are met e.g., typing times, test results passed to clinician and any potential 52-week breaches are escalated to the clinician, secretarial supervisor or AGM/DGM to avoid breach.

Whilst the organisation and structure within specialities/divisions may vary the specific remit of this role will include: Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient contacts using digital dictation or via Dragon voice recognition. Typing detailed medical reports when necessary. Highlighting to the clinical team members any results, correspondence or patient queries that need response and taking action e.g. booking investigations, transcription, etc. Ensuring incoming post and results is sorted, any appropriate action taken and passed to the clinician on a daily basis. Ensuring that any vacant slots are fully utilised and acted upon, including informing the Booking Office, to maximise capacity. Deal with enquiries by letter/e-mail/telephone from patients, GPs, other hospitals, police, solicitors (via legal department), other consultants and management. Origination of procedures in negotiation with the clinical staff and patients as requested by the secretary supervisor. This includes identifying potential dates with the clinical team, negotiation of dates with the patient and any additional co-ordination of staff, equipment, stock, facilities, external support (company representatives) and paperwork. Carrying out regular review and administrative validation of the clinicians return outpatient wait list. Regularly informing the secretarial supervisor about progress and flagging up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc. Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc. Support the development of improvements to working practices and processes and contribute to service reviews and the implementation of new arrangements. As directed, support the resolution of complaints or concerns from patients/carers by helping to collate information and work with the supervisor to respond or escalate appropriately. To work as part of an Administrative Support Team working flexibly to ensure that administrative work is shared out equally and performed to excellent, efficient and safe standards. To cover colleagues during absences/annual/sick leave as directed by the secretary supervisor. You may also be required to undertake job rotation for cross cover as well as for development and training purposes. Undertake routine office duties including electronic note tracking, photocopying, faxing, filing of correspondence and results and maintenance of records in the absence of the band 2 clerical assistant. Assist in the training and induction for new and existing colleagues.Take the initiative as and when required as well as working flexibly and adapting to the demands of the department/team as appropriate. Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager.

Whilst the organisation and structure within specialities/divisions may vary the specific remit of this role will include: Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient contacts using digital dictation or via Dragon voice recognition. Typing detailed medical reports when necessary. Highlighting to the clinical team members any results, correspondence or patient queries that need response and taking action e.g. booking investigations, transcription, etc. Ensuring incoming post and results is sorted, any appropriate action taken and passed to the clinician on a daily basis. Ensuring that any vacant slots are fully utilised and acted upon, including informing the Booking Office, to maximise capacity. Deal with enquiries by letter/e-mail/telephone from patients, GPs, other hospitals, police, solicitors (via legal department), other consultants and management. Origination of procedures in negotiation with the clinical staff and patients as requested by the secretary supervisor. This includes identifying potential dates with the clinical team, negotiation of dates with the patient and any additional co-ordination of staff, equipment, stock, facilities, external support (company representatives) and paperwork. Carrying out regular review and administrative validation of the clinicians return outpatient wait list. Regularly informing the secretarial supervisor about progress and flagging up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc. Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc. Support the development of improvements to working practices and processes and contribute to service reviews and the implementation of new arrangements. As directed, support the resolution of complaints or concerns from patients/carers by helping to collate information and work with the supervisor to respond or escalate appropriately. To work as part of an Administrative Support Team working flexibly to ensure that administrative work is shared out equally and performed to excellent, efficient and safe standards. To cover colleagues during absences/annual/sick leave as directed by the secretary supervisor. You may also be required to undertake job rotation for cross cover as well as for development and training purposes. Undertake routine office duties including electronic note tracking, photocopying, filing of correspondence and results and maintenance of records in the absence of the band 2 clerical assistant. Assist in the training and induction for new and existing colleagues.Take the initiative as and when required as well as working flexibly and adapting to the demands of the department/team as appropriate. Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager.

Secretary
Glasgow - Full Time

My client is looking for a skilled and experienced Secretary to join their team of fee earners. You will be tasked with delivering thorough administrative/secretarial assistance to enhance the smooth operation of the business.

Being able to prioritise and manage your own workload is crucial.

The successful candidate will enjoy a variety of fantastic benefits such as; an annual bonus, a company pension, medical insurance, an annual clothing allowance and on-site parking!!!

If you would like to apply for this role or would like to discuss in more detail, please contact Claire - claire.mcnally@search.co.uk

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Job purpose To provide clerical and reception cover for the ward, administration and clerical support to the Ward Manager/ Nurse in Charge and to enter and maintain patient demographic data and ward/consultant status. KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED Skills in these areas would be desirable however full training will be given including other relevant Trust training: - Ability to work in a team and independently - Customer care skills - Effective communication skills across all disciplines of staff, patients and public - Knowledge and understanding of confidentiality and data protection in accordance with Trust policy and procedures. - Able to communicate effectively, and act appropriately and quickly in an emergency - Experience in using a PC - Knowledge and understanding of the Trust including a basic knowledge of roles in other areas - Some knowledge of clinical terminology and flexibility to support another ward/team if required KEY RESULT AREAS - Demonstrate excellent customer care skills. Provide a welcome point for the ward, responding to patient, staff and visitor requests appropriately - Analyse and deal with routine non-clinical problems, following Trust policy and using own initiative to ensure a seamless support service in the clinical area enabling staff to perform in their own roles effectively - Receive queries, both in person and on the telephone and manage appropriately - Prioritise work, ensuring support for clinical staff is always available for the efficient delivery of patient care - Assist ward nurses with discharge process, e.g. updating Trakcare and transport bookings - Obtain notes, in routine and emergency situations, ensuring clinical staff have access to essential information in a timely fashion. - Filing of all patient documentation generated on the ward, ensuring that notes are up to date and accurate when used by Clinicians. - Tracing all notes in and out, to ensure notes can be obtained from anywhere at any time in case of clinical need, maintaining data protection and confidentiality according to Trust protocol and procedure - Arrange routine and emergency transport to prevent unnecessary delays in patient flow - Accurate input of patient details including bed status on Trakcare system, ensuring follow up appointments and procedures have been booked to meet Trust and national requirements - Working Knowledge of routine for ordering on P2P and Stationery system - Safeguarding of all patients - Provide all general and ad hoc administration and clerical support as directed by the Ward Clerk Management Team. - Follow Trust Infection Prevention and Control Policies, within the scope of own role. - Adherence to the latest Trust Policy on Uniform and Dress Code Standards - Flexibility to support other wards with Ward Clerk support when the need arises and there may be an occasion to work across both sites due to operational needs. Organisational Arrangements Ward Clerk Manager, Assistant Ward Clerk Manager and Admin Co-ordinators are the direct Line Managers for Ward Clerks and will complete the appraisal process with input from the Ward Managers. However, the appropriate Nursing staff will provide direction on a day-to-day basis Additional Contact Details Dee Hargreaves (Assistant Ward Clerk Manager) 0300 422 5637

Act as a relief ward clerk on a regular basis (See Generic Ward Clerk duties below). Coordinate and implement induction and training for all new starters Liaise with line management regarding new staff to ensure competent in role Identify development and training opportunities for ALL Ward Clerks Respond to training needs identified by line management and act accordingly Complete any tasks as requested by line management Facilitate Ward Clerk input/feedback/opinions and at appropriate meetings, during the course of your duties. Act as a mentor/buddy to Ward Clerks when required Daily support to ward clerks and management team when required Receive queries, both in person and on the telephone and manage appropriately Audit of Ward Clerk processes and report findings to management Patient experience champion

Key Result Areas Whilst the organisation and structure within specialities/divisions may vary the specific remit of this role will include: Transcription Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance. Outcomes, Results and Clinics Tracking of results/ appointments and highlighting to the clinical team members any results, correspondence or patient queries that need response and taking action e.g. booking investigations, transcription, etc, to ensure that RTT guidelines are achieved for patients. Booking in patients for surgery, alongside the utilisation of theatre lists. Specialty Specific Support Providing a comprehensive secretarial support to the consultant surgeons whilst being the first point of call for patients, GPs, family members and other professional colleagues and organisations. Regularly informing the Lead Co-Ordinator about progress and flagging up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc Service Improvement Support the development of improvements to working practices and processes and contribute to service reviews and the implementation of new arrangements. As directed, support the resolution of complaints or concerns from patients/carers by helping to collate information and work with the supervisor to respond or escalate appropriately. Team-working To work cohesively with the Lead Co-Ordinator to ensure that administrative work is shared out equally and performed to excellent, efficient and safe standards To cover colleagues during absences/annual/sick leave as directed. You may also be required to undertake job rotation for cross cover as well as for development and training purposes. Undertaking routine office duties including electronic note tracking, photocopying and filing of correspondence and results and maintenance of records. Liaise with relevant team members to ensure that any process changes run smoothly and efficiently. Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager.

The T&O Medical Secretary will be responsible for a designated group of Consultants and will be responsible for the day-to -day management of their own Consultants admin and secretarial tasks, such as, audio typing of dictation, management of Consultant diaries, organising patient appointments via Booking Office, distribution of Consultant/Doctor leave and also dealing with patients over the telephone and liaising with different departments to ensure best outcome for patients. Please see full job description and Person Specification for more details.

Secretary
Glasgow City Centre

I am currently seeking a highly skilled and experienced Secretary to join my clients team. The chosen candidate will be tasked with delivering thorough secretarial assistance to enhance the smooth operation of the business.

Your tasks will include:

• Typing daily correspondence and creating documents
• Ensuring timely and accurate completion of various documentation and correspondence as per fee earner instructions
• Supporting fee earners with administrative tasks such as organising papers and create itinerary's
• Managing diaries, arranging meeting rooms, tracking responses and preparing schedules for fee earners
• Following up on meetings and scheduling further appointments if needed

Experience with Visual Files would be advantageous.

If you feel you would contribute positively to this role, I would love to hear from you!! To apply, please contact Claire McNally on Claire.mcnally@search.co.uk

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.