Total 57 administrative clerical job vacancies in Health / Beauty / Fitness category in Singapore

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert. If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application. If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

DUTIES INCLUDE, BUT NOT LIMITED TOO :This position is responsible for planning and directing the work of the Medical Support Assistants (MSA), Advanced Medical Support Assistants (AMSAs), and Lead Medical Support Assistants assigned to their area of supervision. The supervisor assigns and evaluates the work of subordinate staff, resolves complex issues when problems arise, identifies educational and training needs, and makes recommendations for improved operations. The supervisor participates in the interview process and takes the appropriate corrective employee actions when needed. Other duties may require:

• Coordinates a measurement system and quality improvement efforts within the parameters of the teams.
• Systematically review all activities to assure that the highest quality of care is delivered in the most cost possible.
• Recommends changes in existing programs, using productivity, cost effectiveness s and clinical outcome criteria.
• Periodically works with other managers to assess the effectiveness of the HAS operation and to make recommendations concerning resources, patient flow, etc.
• Responds to Congressional inquiries, conducts administrative investigations and prepares reports response with concurrence of team leaders for signature of the Chief Medical Officer.

Work Schedule: Monday-Friday, 8:00am - 4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisor Medical Administrative Specialist/PD06314A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Starting at $59,966 Per Year (GS 9)

DUTIES INCLUDE, BUT NOT LIMITED TOO :This position is responsible for planning and directing the work of the Medical Support Assistants (MSA), Advanced Medical Support Assistants (AMSAs), and Lead Medical Support Assistants assigned to their area of supervision. The supervisor assigns and evaluates the work of subordinate staff, resolves complex issues when problems arise, identifies educational and training needs, and makes recommendations for improved operations. The supervisor participates in the interview process and takes the appropriate corrective employee actions when needed. Other duties may require:

• Coordinates a measurement system and quality improvement efforts within the parameters of the teams.
• Systematically review all activities to assure that the highest quality of care is delivered in the most cost possible.
• Recommends changes in existing programs, using productivity, cost effectiveness s and clinical outcome criteria.
• Periodically works with other managers to assess the effectiveness of the HAS operation and to make recommendations concerning resources, patient flow, etc.
• Responds to Congressional inquiries, conducts administrative investigations and prepares reports response with concurrence of team leaders for signature of the Chief Medical Officer.

Work Schedule: Monday-Friday, 8:00am - 4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisor Medical Administrative Specialist/PD06314A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Starting at $59,966 Per Year (GS 9)

• Oversees the scope of practice and provision of nursing services within an ambulatory clinic.
• The incumbent provides the full range of supervisory duties to include personnel and resource management comprised of coordinating staffing support, scheduling, hiring, and enforcement of performance standards.
• The incumbent advises the senior leadership on nursing matters; reviews, recommends, and implements changes; and collaborates with leadership in the development of regulations, procedures, new methods, and other matters.
• Participates in Department of Nursing meetings/activities to enhance the quality of management practices, policy definition, procedures, and programs.
• Fully evaluates patient histories to determine if there will be any concerns or potential reactions to processes or substances administered at the clinic.
• Incumbent has overall responsibility for the day-to-day management of assigned nursing personnel within the health clinic.
• This position listens and resolves complaints from patients and staff that may result in rewards and/or disciplinary measures for assigned employees.

Starting at $93,714 Per Year (GS 12)

Duties
· Delegated full authority and responsibility to exercise the Medical Center Director's prerogative in medical administrative matters and issues that may arise.
· Represents management in (non-policy making) administrative matters.
· Represents management in matters pertaining to the lawful retention of veterans in the VAMC.
· Maintains continuity of functions and provides full medical administrative support during other than normal tours of duty to clinical and administrative medical center staff.
· Responsible for achieving management objectives and supporting the decision of management in carrying out duties.
· Provides technical guidance necessary to meet procedural, legal, and administrative requirements relating to the care and treatment of patients to achieve optimum use of available resources.
· Processes administrative issues surrounding beneficiary death, seriously ill cases, elopements, suicides, assaults, deaths on arrival (DOAs), homicides, code blue, cost recovery matters, and facility or community disasters, etc.
· Assists in responding to emergencies, determines priorities and nature of action to be taken.
· Assists with computer issues during non-business hours.
· Maintains good public and media relations as instructed and trained by the Public Affairs Officer until the designated employee arrives.
· Conducts analytical studies on operational processes, issue topics, or related special projects as assigned.
· Reviews data and information for trends, problem areas, and makes recommendations to management to resolve issues.

· Performs other duties as assigned.

Work Schedule: 4:00 p.m. - 12:00 a.m.
Virtual: This is not a virtual position.
Position Description/PD#: Medical Administrative Specialist (Administrative Officer of the Day)/PD99385S

Starting at $61,727 Per Year (GS 9)

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

• Responsible for the monitoring of HAS functions performed by HAS and Non-HAS staff.
• Participates in data validation activities which include the analysis of resource allocation data, extracting workload and funding information, which impacts the hospital as well as those areas supported by HAS software (e.g., outpatient clinics, bed services, etc.)
• Develops and implements ongoing monitors relative to RPM data validation to ascertain the accuracy of data provided to VA Headquarters for allocation purposes.
• Presents findings of these monitors to management, service chiefs, physicians, and others who would benefit from this information.
• Responsible for determining and granting access to HAS VISTA software applications.
• Coordinates granting of access to Veterans Benefits Administration (VBA) databases for purpose of eligibility determination.
• Responsible for local support of National Enrollment software and activities.
• Coordinates workload capture and transmissions from all treatment locations and services, including remote Community Based Outpatient Clinics (CBOC) ensuring successful workload transmission prior to established close out dates.
• Assists staff in analyzing workload trends, projecting inpatient and outpatient activities, compares and contrasts current and historical budget and workload data.
• Reviews, verifies, and analyzes data submitted for consistency with financial and program objectives and assures adherence to VA and VISN directives.
• Responsible for generation and validation of data collected as it relates to HAS and makes statistical analyses of the data collected. Reliability of this function is key to VlSN in measurement of the Medical Center.
• Ensures that all HAS-related VISTA patches are installed in a timely manner, coordinating efforts with Information Management service.
• Serves as site administrator for the PRN system and is responsible for managing and updating the system.
• All other duties as assigned.

Work Schedule: 7:30 am to 4:00 pm, Monday to Friday
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Medical Administrative Specialist (ADPAC)/PD07036O

Starting at $49,025 Per Year (GS 7-9)

Managing EPR to include registering to the health visiting service, allocating to the caseload, creating charts, creating appointments, scanning and uploading documents and discharging from the service. Contributing to the contemporaneous recording in the clients record. Taking and relaying messages in an accurate and timely manner. Input and manage electronic diaries for multiple team members. To include arranging meetings and being able to rearrange diaries at the last minute. To take minutes as required. To formulate databases and create and manage excel spreadsheets, submitting accurate data as requested, in specified formats and to tight deadlines. This includes completing databases for other services as requested. Participate in audit and risk assessments as required. To arrange venues and send out appointments on behalf of the Health Visitor and Community Nursery Nurse. Re-arrange and cancel appointments on behalf of the Health Visitor and the Community Nursery Nurse. Report any faulty equipment within the office or clinic areas to the appropriate service/division e.g. estates/IT Maintenance of safe and efficient filing systems ensuring the security and confidentiality of records is in accordance with trust policies and procedures for record keeping and data protection. Have a good working knowledge of Microsoft office (word, excel, teams, outlook). Be IT competent and willing to learn local IT systems as required. Ordering of any leaflets and literature as needed. Emailing clients or other professionals information as requested by the practitioner. Responsible for ordering and maintaining local stocks of equipment and stationery using the electronic ordering system, gathering quotes as required. To develop and use skills of observation and recognize any significant changes in client circumstances and behaviour and to report any concerns immediately back to the Health Visitor. To have a good understanding of current Child Protection guidelines and procedures in accordance with Warwickshire Childrens Safeguarding Board. Attend annual training updates. To undertake mandatory training, and service specific training as required maintaining skills and competencies. To work within the remit and scope of the job description. To input annual leave and training request on electronic system in a timely manner. To participate in regular 1:1 clinical supervision and appraisals with the EPR Clinical Lead. To work effectively as a team member supporting other staff as required. This role may require working in collaboration with another HVCA or independently. Some agile working may be possible, with a line manager available for reference as needed. May be required to maintain and update team social media channels. To be first line of contact for service users, supporting distressed parents as required and ensuring escalation to the Health Visitor.

Duties include but not limited to:

• You will provide advice on medical administrative issues and questions.
• You will track Emergency Room (ER) visits of both VA and DoD beneficiaries, provide eligibility information as requested, and facilitate the transfer/transport of VA beneficiaries.
• You will Support the AVAHS mission after hours or for unique situations, as required.
• You will respond to VA clinic physician sick calls by notifying the physician's scheduled patients of the need to reschedule.
• You will assist ER staff by checking in patients to the ER as needed to cover sick calls (quarters).
• You will make pre-registration phone calls, facilitates transportation for JV inpatients and outpatients who require other means of transportation home from the JV hospital or VA clinic.
• You will provide administrative assistance to DoD by taking after-hour incoming calls from the community on DoD beneficiaries presenting for emergency medical care at other local medical facilities and facilitates getting the information submitted to the appropriate DoD source.
• You will assist in orientation level training for any new MAAs that may be hired in the future.
• You will provide facilitates inter-facility transfers of eligible VA and DoD patients between inpatient facilities.
• You will coordinate transfers of patients to/from the JV, between two non-VA facilities, or from a non-VA facility to another VA facility outside of Alaska.

Work Schedule: Sunday - Saturday; 12 hour; rotating shift. Work schedule may be discussed during interview.
Position Description/PD#: Medical Administrative Assistant/PD50311A
Relocation/Recruitment Incentives: Not Authorized.
Critical Skills Incentive (CSI): Not Authorized.
Permanent Change of Station (PCS): Not Authorized.
PCS Appraised Value Offer (AVO): Not Authorized.

Starting at $55,378 Per Year (GS 7)

The successful candidate will be able to work in a calm, organised way with the ability to multi-task whilst dealing with frequent interruptions and changing priorities. The post entails manual handling and repetition of tasks. You must be confident, friendly and able to work in a very busy environment against tight deadlines. Previous knowledge and experience of working in a similar environment would be advantageous. It is essential that your application demonstrates your ability to meet the Job Description and Person Specification, and in particular your experience of working as part of a busy team, knowledge of confidentiality, good communication and customer service skills. The post requires the use of kick stools and step ladders to retrieve files and involves long periods of being on your feet.

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk

For further details on the job role, please refer to the job description and personal specification attached.

Health Records Library operates 24/7, 365 days per year. You will have the benefit of working as part of a large, supportive team but are also expected to show initiative, work independently and demonstrateconsistently high standards. Being flexible in approach and having an awareness of the need for confidentiality and integrity is vital in this role. You will be able to work in a calm organised way with the ability to multi-task. You must be confident, friendly and able to work in a very busy environment against extremely tight deadlines.

We are looking for an enthusiastic person to join our Health Records Access Team. This is a very busy team that provides a vital service to the Trust processing requests for patient information, for example Subject Access Requests, police requests, court orders, continuing care requests etc. Although full training will be provided, you will require an understanding of information governance and data protection principles.

PLEASE NOTE, WE MAY CLOSE THIS VACANCY EARLY IF WE RECEIVE HIGH NUMBERS OF APPLICATIONS.

You must possess excellent communication skills. Previous Health Records experience would be advantageous. It is essential that you are a well organised, self-motivated individual and be able to adapt to the needs of the service. You must be able to work well as part of a team and on your own initiative.

Duties include:
• Record and receipt all requests from external agencies
• Locate all medical records, contacting various disciplines and departments as necessary
• Ensure verification of any identification is undertaken prior to disclosing information
• Forward copies of medical records to correct destination securely
• Supply copy records as per GDPR and Access to Health Guidelines
• Communication with both internal and external agencies i.e. Solicitors, Police, Coroners, other health care providers and general public
• A good working knowledge of Microsoft Office packages including Outlook.

Walsall Healthcare offers a host of support for colleagues across the Trust, for career development opportunities and health and wellbeing. Working as part of our Health Records Library team, you will be a valued member of our Digital Technology Services Directorate, at Walsall Healthcare NHS Trust.

Health Records Library operates 24/7, 365 days per year. You will have the benefit of working as part of a large, supportive team but are also expected to show initiative, work independently and demonstrate consistently high standards. Being flexible in approach and having an awareness of the need for confidentiality and integrity is vital in this role. You will be able to work in a calm organised way with the ability to multi-task. You must be confident, friendly and able to work in a very busy environment against extremely tight deadlines.


This advert closes on Sunday 10 Nov 2024

We are looking for a friendly and hardworking individual to join our busy Homecare team serving over 12,000 patients across a wide range of clinical specialities. Homecare services are vital part of providing the best care for patients with chronic long-term conditions.

The Homecare Pharmacy Department is responsible for the processing prescriptions and invoices to ensure timely provision of medicines for a wide range of specialist conditions.

You will join a passionate and supportive team of pharmacy administrators and technicians and contribute to the delivery of high-quality pharmacy services.

You will provide efficient and effective administrative support for the homecare team and be responsible for organising and forwarding prescriptions to the correct homecare providers, liaising with specialist clinical teams, and patients, ensuring effective and safe delivery of medicines to patients.

You will participate in order processing, matching invoices and credit notes, ensuring prices charged are correct, receiving goods electronically, ensure discrepancies/non-compliance with homecare deliveries are investigated and errors recorded. You will maintain up to date records of invoices passed and forwarding them to the pharmacy finance team for payment.

The ability to use a range of data sources and Microsoft software applications is required to enable you to provide a robust audit trail of Homecare prescriptions and invoices.

You will be supported by a team of Homecare Technicians and administrators and receive dedicated training for all aspects of the role.

The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.

As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we’re always looking for people who demonstrate our three core values - care, appreciate and inspire – to join our team.

In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website:www.careers.northerncarealliance.nhs.uk


This advert closes on Monday 11 Nov 2024

Proud member of the Disability Confident employer scheme

A Vacancy at University Hospitals of Leicester NHS Trust.


This is an exciting opportunity for a conscientious, enthusiastic and motivated person to provide clerical administrative support to the pharmacy clinical trials service at the University Hospitals of Leicester (UHL).

This role will be based at the Leicester Royal Infirmary; however the successful candidate may on occasion be required to work at other sites.

You will need to have completed a NVQ3 in Business Administration/Customer Services, RSA3 or have the equivalent experience to meet the criteria listed on the job specification.

You will also need to have the relevant office administrative/clerical experience for this exciting role?

For further details / informal visits contact

Helen Robinson - helen.m.robinson@uhl-tr.nhs.uk phone: 0116 2586103




This is an interesting and varied role and involves supporting the service through daily activities within the busy pharmacy clinical trials environment.

The successful candidate will need to show focus on attention to detail and have good communication and IT skills.

A confident courteous telephone manner is required as well as a willingness to learn new systems of work.

A Pharmacy Stock Management qualification is essential to perform duties outlined in the job description.

If you do not currently have this qualification but meet other criteria and you are the preferred candidate, as a requirement of taking the post, it will be mandatory that you complete this course within 6 to 9 months of being appointed. Training will be provided to support and develop you to complete the course to ensure you are able to fulfil all requirements of the role.

As part of this role you will be expected to show initiative, be able to work independently and at the same time be a good team player.

For workload to be managed and deadlines to be met, is is essential for you to demonstrate, that you are efficient and well organised.

You will also be required to be professional, demonstrate sensitivity and maintain confidentiality at all times.

If you think that you meet the criteria for this post then we would love to hear from you.

We are one of the biggest and busiest NHS trusts in the country, incorporating the Leicester General, Glenfield and Leicester Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.

We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our vision is clear: to be leading in healthcare and trusted in communities. The values we hold as we work towards our vision are vital: we are compassionate, we are proud, we are inclusive, and we are one team. We are UHL. Our values are the foundation of a positive culture, and we will work to ensure they translate into an everyday reality for all.

About the University Hospitals of Leicester NHS Trust: (leicestershospitals.nhs.uk)

Please see the attached Job Description for a comprehensive list of responsibilities. The below list represents an outline of the main duties and responsibilities.
• Respond to, and ensure internal and external telephone calls are dealt with in a timely, polite and courteous manner.
• Monitor and manage a shared email box and calendar.
• Record and update data on the relevant clinical trial documentation/computer systems.
• Accept the delivery and process all incoming post and clinical trial materials.
• Carry out required environmental checks of the clinical trials under supervision of the technical staff.
• Raise record and issue invoices for the clinical trials services to ensure regular income is collected and deal with financial discrepancies.
• Produce regular reports from databases to monitor performance indicators/metrics, local processes and compliance.
• To report any employment or staff issues of concern.
• To assist in the induction and training of all staff .


This advert closes on Thursday 31 Oct 2024