Total 20 Junior Executive level Health / Beauty / Fitness job vacancies in Springfield, Virginia

• Instructs patient in proper dental techniques, care of appliances, and causes of dental decay.
• Takes and records blood pressure and pulse of oral surgery patients before and after treatment.
• Receives and schedules patients for treatment.
• Maintains a variety of recurring reports related to dental activities.
• Aids in the training of trainee dental assistants and students.
• Operates dental X-ray equipment to take intra and extra-oral radio-graphs.
• Maintains, cleans, and performs minor repairs on X-ray equipment and materials.
• Performs inter-oral procedures as directed by dentist.
• Pours and trims model from impressions, and constructs custom impression trays.

Prepares patients for dental treatment, equipment for use by the dentist and provides chair side assistance to dentist and provide a wide range of dental procedures.

Responsible for ensuring that all work surfaces, equipment, materials, and instruments are properly disinfected/sterilized.

Maintain and use automated processing equipment.

Establishes dental records and is responsible for the control of medical records while they are in the dental clinic.

Responsible for the scheduling of patients, preparing the call-outs, and supervising inmate patients.

Maintains adequate stock levels of the expendable supplies used in the clinic and prepares purchase requests for the purpose of ordering additional supplies.

Responsible for maintenance and minor repair of dental equipment.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Major duties and responsibilities will include:

• This position has the responsibility to attend to the immediate needs/questions of our patients, their families and visitors. However, the incumbent is not a clinical subject matter expert, case worker, counselor, or clinician.
• Ascertain the needs of the customers and to help all personnel involved understand and relate to the patient as an individual.
• The MSA greets patients, relays messages to appropriate staff inside or outside of the unit, schedules appointments, including interpreting and verifying provider orders in accordance with VHA national scheduling guidelines.
• Assignments at this level include, but are not limited to: Scheduling, canceling, re-scheduling appointments and/or consults.
• Contributes to the effort to provide enhanced customer service in an environment of continuous quality improvement.
• Plans and organizes work with frequent assistance from the supervisor to meet local and VA-wide time frames to complete analysis requirements, reports and special assignments and only refers to the non-routine and high technical problems to supervisor.
• Responsible for maintaining the confidentiality of information obtained to carry out required duties.
• Communicates and treats customers in a courteous, tactful, and respectful manner.
• Handles conflict and problems relating to the customer in a constructive and appropriate manner.
• Assesses data reflective of the patient's status and interpret the information needed to identify each patient's requirements relative to their age-specific needs.

• Ability to provide a range of patient/resident care and contribute to the completion of the nurse care plan and recovery of patients/residents.
• Ability to observe patients/residents' or resident's physical or emotional status and refer deviations and/or problems to supervisor in a timely manner.
• Ability to properly use equipment, materials and supplies in simple diagnostic and treatment procedures such as bladder scan, continuous passive motion device, blood glucose monitoring machine, specimen collection, etc.
• Ability to communicate effectively with patients/residents, their families and other health professionals.
• Ability to communicate orally with patients/residents, families, interdisciplinary team and other personnel. This includes serving as a preceptor to new [NAs] by assisting with the coordination of their orientation and overseeing/assessing their practical experience while in a clinical setting.
• Ability to recognize and react to emergent patient/resident care situations and intervene while waiting for assistance. For example, recognizing need for basic life support, controlling bleeding and assisting with behavior crisis, etc.
• Ability to assist in the full range of nursing care to patients/residents with physical and/or behavioral problems in a hospital, long term care or outpatient setting under the direction of a Registered Nurse and/or Licensed Vocational Nurse/Licensed Practical Nurse.
• Utilizes equipment to promote the veteran self-care, such as; lift equipment, Hydro sound Tubs, and Veteran/Resident Wandering System.
• Verbally provides patient information to the treatment team for inclusion in the veteran and/or residents' plan of care.
• Enters information about the residents' condition in the chart, utilizing appropriate formats.
• Participates in maintaining a clean, safe environment for the patient/resident.

Functions or Scope of Assigned Duties (Evening Shift Hours)

The MSA is responsible for scheduling appointments, including interpreting, and verifying provider orders in accordance with VHA national scheduling guidelines. Assignments at this level include, but are not limited to scheduling, canceling, re-scheduling patient's appointments and/or consults; entering no-show information; monitoring the electronic wait list; preparing for clinic visits; monitoring both inpatient and outpatient appointments for areas of responsibility; ensuring encounter forms are completed to obtain appropriate workload credit; verifying and updating demographics and insurance information; processing all emergency and non-emergency transfers to other VA facilities or private hospitals; performing basic eligibility, co-pays, and preauthorization requirements for specific coverage.

Employee plans and organizes work with general assistance from the supervisor as lo meet local and VA-wide time frames lo complete analysis requirements, reports and special assignments and only refers to the non-routine and high technical problems to his/her supervisor. The incumbent is responsible for reporting backlogs, difficulties in meeting deadlines, uncooperative physicians, or difficulty in securing information from clinicians or the record. ls responsible for maintaining the confidentiality of information obtained to carry out required duties.

Routinely communicates with physicians, case managers, and other allied health professional staff using sound interpersonal skills and is constantly aware of the sensitive information. Otherwise, works independently making decisions based on guidelines, precedents and regulations and performs duties in such a manner that only minimal supervision is required. Performance is judged in terms of overall effectiveness of the operation through broad general objectives, the adequacy and accuracy of the work, timeliness, and conformance to established procedures, policies, and instructions.


Work Schedule: 3:30pm to 12:00am (Every other weekend, and rotating Holidays)
Compressed/Flexible:
Telework: Not Available
Virtual: This is not a virtual position.
Relocation/Recruitment Incentives: Not Authorized
EDRP Authorized: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Functions or Scope of Assigned Duties:

The Lead MSA monitors and makes work assignments, provides input on performance, resolves daily workplace issues and maintains efficient workflow. Assignments at this level include, but are not limited to:

• Assuring coverage of all areas of responsibility.
• Conducting ongoing reviews to ensure quality of work.
• Ensuring accurate and timely scheduling of appointments.
• Providing guidance to staff members to include changes in policies and procedures.
• Distributing and balancing workload.
• Creating and maintaining employee work schedules.
• Orienting and providing on-the-job training for new and current employees.
• Ensuring all training requirements are met.
• Organizing the work structure of his/her assigned areas and acting as liaison between MSA and staff in order to resolve day to day conflicts.

Functions or Scope of Assigned Duties:

The applicant will be the first point of contact for complex calls. Extensive knowledge of the medical center policies and directives is required to respond to inquiries from Veterans, staff, and other agencies regarding applying for health care, eligibility. The applicant will receive incoming calls from patients, family members, and outside agencies. They will independently use and navigate through Veterans Health Information Systems, technology architecture (VISTA) and the electronic health record (CPRS) obtaining and identifying information while determining the nature of the call. The full performance level AMSA will know how to properly document notes in the patient's electronic health record and relay messages and direct calls appropriately.

The applicant verifies eligibility and entitlement for benefits of all applicants using various methods including income assessments, military discharge documents, Veterans Information Solution (VIS), Veterans Enrollment System (VES), Common Security Employee Manager (CSEM), Veterans Benefits Management System (VBMS), and other means and communication avenues to VA and external entities. The applicant manages catastrophic disability and hardship requests. The process of verifying eligibility is complex and criteria differ for each type of benefit applied for. The applicant advises Veterans of their entitlement for multiple medical benefits and discusses co-payment requirements of Veterans discretionary categories. Tact, diplomacy, and privacy are required to explain complicated laws in this area.

The applicant accurately generates patient data card requests for Veterans applying for care using the Veterans Identification Card (VIC) system, Veteran Health Identification Card (VHIC) system, and other systems as necessary. The applicant reviews enrolled patient information to perform updates to health insurance data, income assessments, pharmacy co-pay exemptions as mandated by law.

Applicant completes all assigned applications to ensure that Veterans are enrolled timely. The applicant is responsible for monitoring the NEAR list and scheduling new patient appointments in accordance with VHA directives, established guidelines, and local policies.


Work Schedule: 7:45am to 4:30pm Monday - Friday
Telework: Not Available
Virtual: This is not a virtual position.
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Makes travel arrangements for employees of the work unit. Provides itinerary, secures travel and hotel reservations, and prepares travel vouchers upon completion of travel.

Performs a variety of administrative functions, such as: posts and maintains time and attendance records, distributes supplies, prepares mileage reports, tracks awards, etc.

Researches, gathers and assembles information for use by field office staff in special projects, evaluations, conferences, meetings and FOIA requests.

Maintains records systems for the work unit in support of Division operations. Tracks citations and orders for assessment purposes to ensure submission to the District Office within established time frames.

Receives calls and visitors. Ascertains the nature of the call/visit and determines those which she or he can personally handle or referring others to the appropriate staff.

• Incumbent serves as Administrative Support Specialist performing a wide variety of office management and administration duties to ensure smooth and efficient operation of the J3 Directorate.
• Provide key assistance to the staff by managing one-time, special, and recurring projects and programs.
• Responsible for managing the operational schedule and directs the administrative operations for the Director and Deputy Director.
• The incumbent helps maintain communication with the entire J3 staff through organizing staff All Hands meetings.
• Uses word processing systems and other office systems to prepare letters, memorandums, and reports.
• The incumbent serves as the focal point for the receipt and review of incoming tasks, projects, correspondence and other communications and materials.
• Maintain Director and Deputy Director, J3 official files in accordance with DoD and DHA regulatory guidance.

***THIS IS NOT A REMOTE POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major duties and responsibilities include, but are not limited to:

• Assisting the supervisor during all business hours in performing and/or managing administrative tasks
• Scheduling appointments, coordinating meetings and/or scheduling conferences
• Providing general calendar maintenance and clerical services (such as maintaining calendars, recording appointments, arranging meetings and small conference administrative details)
• Coordinating conference logistics and food service activities (such as printing or picking up conference materials, picking up conference supplies such as trays of water and food)
• Set up and breakdown of conference space and activities (such as food and light cleaning prior and after the completion of the meetings and/or schedules conferences)
• Monitoring the use of services, supplies or equipment for the office
• Performing time and attendance record keeping duties in the VATAS/or equivalent programs for the office staff
• Processing Executive Administrative staff correspondence for appropriate dissemination
• Providing front door coverage (including incoming/outgoing mail, telephone triage, customer service, etc.)
• The selectee will perform other duties as assigned

Responsible for processing budget, medical and other administrative documents, to include updating, maintaining, researching, inventorying and filing records.

Responsible for prioritizing assigned tasks, soliciting feedback, preparing and consolidating reports and retrieving and maintaining records for two cost centers and monthly accruals.

Assists with technical and analytical tasks involving complex medical material procurement.

Serves as a liaison between the Financial Management Department and the Health Services Department.

Serves as a contact person in dealing with community hospitals and contract consultants relating to the Health Services Department billing, and scheduling of patient appointments and procedures, and tracking outside medical contractor time sheets.

The liaison for outside institutions and medical facilities regarding obtaining medical information and medical care for inmates, to include scheduling, establishing priority, securing approval, arranging transportation, and coordinating routine and emergency medical transfers with institution officials and receiving institutions.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Major duties include but are not limited to:

• Maintains communications with receiving facilities regarding beneficiaries return travel arrangements.
• Reviews requests for reimbursement of travel costs for the purpose of assuring compliance with regulations and procedures, completeness, accuracy, internal consistency, and agreement with basic authorization.
• Reconciles vouchers against authorizations for accuracy prior to preparing certification for payments. Responsible for balancing, reconciling, and adjusting invoices for payment.
• Prepares daily expenditure reports.
• Manages activities for beneficiary travel control points.
• Determines legal entitlement to travel reimbursement, applies deductible requirements and computes amount to be paid to beneficiaries.
• Maintains a master list of deductibles met for each month on every patient that visits this facility and authorizes or denies reimbursement accordingly.
• Process requests for travel reimbursement utilizing various systems to determine service connection eligibilities, hardship qualification, appointment verification at local and outside facilities, proof of address, and other criteria.
• Serves as record keeper and coordinator of patient funds on deposit.
• Maintains accounting records and control log.
• Records money from the Emergency Department safe and releases the money to the patients or, if necessary, next of kin, in coordination with Decedent Affairs.
• Responsible for the accuracy of all patient funds transactions, including all deposits and withdrawals.
• Determines if a Patient Funds account is restricted or unrestricted and indicates the status on each signature card and computer entry.
• Prepares and submits monthly Patient Funds monitors as required by the Fiscal Service in a timely manner.

The Dental Assistant assists the dentist in many aspects of direct patient care and performs other clinical and clerical functions under direct supervision

Duties include but are not limited to:

• Customer Service: Shows courtesy, respect and a positive attitude for patients, co-workers, and the public. Provide assistance to customers with questions or concerns, provide service recovery.
• Chairside Assisting: Set up operatory for planned dental procedure and cleans dental unit for timely turnover. Pass instruments safely, accurately, and efficiently. Keep operative field clear of debris and retracts oral tissues effectively and comfortably.
• Dental Imaging: Images are characterized by diagnostic quality, accurately oriented and exposed. Dental imaging safety techniques are utilized, and retakes are minimized
• Infection Control and Equipment Sterilization: Demonstrate proper infection control procedures in setting up and cleaning up operatories.

• Clerical Functions: Assist patients in scheduling appointments. Assist in filling gaps in the doctor's schedule due to late cancellations and failed appointments. Assists dentist in charting findings and treatment plans in patient records

• Information Management: Maintain patient confidentiality per HIPAA with written and verbal information. Follow computer security regulations.
• Patient Safety: Modifies care as necessitated by patient's age and abilities (patient transfer and position). Provide accurate and understandable instructions to patients.
• Employee Education: Complies with Employee Education requirements. Completes mandatory annual safety training sessions.
• Dental Laboratory Functions: Coordination of Dental Laboratory cases with the doctor and the laboratory.
• Direct Patient Care: Provide post-operative and another appropriate patient education. Four-Handed dental procedures, assisting the dentist. Work directly supporting the GS-8 supervisory dental assistant and Hygienist during patient care. Chairside assistant to all specialty providers. Clean & Polish or dental appliances/prosthetics.

This announcement has been extended to November 15, 2024. Applicants who have applied, do not need to re-apply. However, applications materials must clearly support the qualification requirements to receive consideration.

The Nursing Assistant may perform these duties in a variety of health care settings to include to outpatient, inpatient, home or community, living care, acute and sub-acute. The NA will care for patients/residents with acute to chronic conditions.

Duties listed below but not limited to:
- Transport scopes and probes to Sterile Processing Service (SPS) for reprocessing.
- Transport post procedural patients for discharge home.
- Ensure all stretchers have oxygen tanks present.
- Stock - Day hospital and end of tour.
- Assist Endoscopy with restocking of supplies Exchange oxygen tanks daily.
- Documents care given, observations and responses on appropriate tools or forms.
- Monitor and documents patient intake and output reports deviations timely and accurately.
- Responds appropriately to subtle patient changes by contacting the appropriate nursing personnel.
- Manages disruptive patient behavior, appropriately intervenes and requests assistant from other health care members.
- Performs nursing procedures within scope of practice and according to policies and standard procedures to care for the veteran.
- Works on small group activities with veterans/residents according to the patients/resident treatment plan.
- Recognizes the residents' autonomy and promotes independence by means of respect, limit setting and individualized treatment.
- Utilizes equipment to promote the veteran self-care, such as lift equipment and Veteran/Resident Wandering System.
- Enters information about the residents' condition in the chart, utilizing appropriate formats.
- Removes defective equipment, reports hazards, observes safety regulations, contributes to infection control, and utilizes proper aseptic technique in performance of duties.

Total-Rewards-of-an-Allied-Health-VA-Career-Brochure.pdf

Nursing Assistant - vacareers.va.gov/wp-content/uploads/sites/5/Total-Rewards-of-a-Nursing-Assistant-Career-Flyer.pdf

Work Schedule: 8:30am - 5:00pm, Monday - Friday
Compressed/Flexible:Not Available
Recruitment Incentive (Sign-on Bonus): Not Authorized
Permanent Change of Station (Relocation Assistance): Not Authorized
Pay: Competitive salary and regular salary increases. When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade).
Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year). Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.
Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.
Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.
Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)
Telework: Not Available
Virtual: This is not a virtual position.
Functional Statement #: 000000
Permanent Change of Station (PCS): Not Authorized

Duties include but are not limited to:

• Assures front line contact with patients and staff by setting the tone for perception concerning quality of healthcare services at the VA.
• When records are received, the incumbent will ensure that all necessary health/administrative information are integrated into Computerized Patient Record System (CPRS) by sending the documents to scanning.
• Incumbent must screen/receive phone calls in a courteous and timely manner, determine the nature of requests and provide the information desired using privacy rules and established clinic processes.
• Monitors and makes work assignments, provides input on performance, resolves daily workplace issues and maintains efficient workflow
• Assuring coverage of all areas of responsibility and creating and maintaining employee work schedules
• Conducting ongoing reviews to ensure quality of work
• Orienting and providing on-the-job training for new and current employees and ensuring all training requirements are met
• Incumbent must be able to train staff on the requirements of VHA Scheduling Directives and complete accurate scheduling responsibilities: a. Schedule appointments and utilize the Electronic Waiting List accurately in a timely manner. All appointments will be made with the patient's input, either in person or by phone. This may require a high level of coordination to avoid patients having to make multiple trips to the medical center or clinic whenever possible. b. Notifies his/her supervisor when clinic access is less than desirable or if an individual patient cannot be scheduled within mandated clinic timeframes. c. Daily review of active/pending consults, Electronic Wait List, Recall list and Audiocare communications for accuracy and disposition.
• The Lead MSA may be asked to participate in the daily teamlet huddles and weekly team meetings where patient care planning and management occur.