What You Will Achieve
The Administrative Professional in the Administrative Center of Excellence (ACOE) plays a crucial role in supporting the efficient functioning of the ACOE and providing administrative assistance and project management support to the team. This position requires excellent organizational skills, customer service and attention to detail. The Administrative Professional will be responsible for daily administrative tasks, meeting coordination, maintaining records, and supporting the overall operations of the ACOE.
How You Will Achieve It
Administrative Support: Assists the ACOE team by managing schedules and handling correspondence.
Document Management: Create, documentation, presentations, and reports as required. Ensure accuracy, consistency, and adherence to internal established process guidelines.
Data Management: Maintain and update databases, spreadsheets, and other records related to the ACOE's activities. Collate and analyze data to create reports and offer insights.
Meeting Coordination: Schedule and coordinate meetings, workshops, and training sessions for the ACOE team. Prepare agendas, take minutes, and distribute meeting materials as needed.
Communication: Assist in drafting and proofreading internal and external communications, including emails, memos, and announcements. Ensure timely and accurate dissemination of information.
Travel and Expense Management: Coordinate travel arrangements and expense reports for ACOE team, ensuring compliance with company process and policies..
Project Support: Assist in the coordination and tracking of ACOE projects, including monitoring timelines, preparing project documentation, and facilitating communication among team members.
Relationship Management: Establish and maintain effective working relationships with stakeholders, both internal and external, to facilitate collaboration and information sharing.
Process Improvement: Identify opportunities to streamline administrative processes and recommend improvements to enhance efficiency and effectiveness.
BASIC QUALIFICATIONS
High school diploma
Minimum of 1 year of experience as an Administrative Professional or in a similar role.
Proficient in Microsoft Office: Excel, PowerPoint
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Excellent written and verbal communication skills.
Attention to detail and accuracy in all work.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong interpersonal skills and the ability to work effectively in a team environment.
Flexibility and adaptability to handle changing priorities and work in a fast-paced environment.
PREFERRED QUALIFICATIONS
This job description outlines the general tasks and responsibilities expected of an Administrative Professional in the Administrative Center of Excellence. However, specific duties may vary based on the organization's requirements and the nature of the ACOE's activities.
The salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Administrative
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