Total 9 Junior Executive level Legal / Public / Security job vacancies in Guildford, Surrey, GU1 1AU

** Legal Support Assistant **

IMMEDIATE START

• Upto £33k based on exp
• Immediate start and Interviews
• Manchester Based
• Hybrid working

A leading Professional Services firm based in Manchester is currently recruiting for an experienced Legal Support Assistant /PA.

You will be working as a team to act as a point of contact for fee earners and the completion of their work, the role with undertake all aspects of the Legal Support Assistant role, and where appropriate, manage the workflow by utilising Administrative Assistants and Document Production, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service

Duties:

• Manage the production of documents and check returned work produced by the Document Production team
• Taking and making client related calls, dealing with and handling message taking as appropriate.
• Manage Interaction and ensure new prospects, clients and contacts, activities and business development information are added.
• Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring.
• Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal clients.
• Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel /accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers.
• Produce and maintain Excel spreadsheets as required.
• First point of contact for the team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams.
• Arrange for the preparation and collation of internal sector newsletters and briefings.
• Arrange photocopying, printing, organising couriers, sending out letters, faxes etc.
• Receiving instructions via digital dictation for tasks and acting upon the same.
• Key point of contact for fee earners and clients to maintain relationships and ensure a high level of support is always provided by the team.
• Assisting fee earners with billing related tasks.
• Minute taking, following up designated actions to ensure completion ahead of the next meeting.

Requirements:

• Proven experience of managing client facing tasks and priorities, with a hands on, practical approach.
• Effective at investigating issues and seeing a problem through to conclusion.
• Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
• Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges. Positive can-do attitude with the ability to adapt to change.
• Confidential and discreet but able to redirect information when appropriate to ensure areas of concern are resolved effectively.
• Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverables.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

** Legal Support Assistant - Probate **

IMMEDIATE START AND INTERVIEWS

• Salary based on exp
• This will be an office-based role
• Based in Guildford, Surrey

A well-established Law firm based in Guildford is seeking an experienced Legal Support Assistant to support with a team of Fee Earners in relation to Probate as well as supporting with Property and other areas as and when required.

Working in a small, yet friendly team, you will be responsible for supporting the Fee Earners with the following duties:

• Audio and copy typing
• Diary management
• Email management
• Database management
• Filing, photocopying, scanning
• Daily banking/postal duties
• Reception - meet and greet
• Completing HMRC Inheritance Tax forms
• Drafting Oaths and other documents relating to Probate applications
• Making applications for Grants of Probate
• Drafting client correspondence
• Dealing with Land Registry Services, OCE's, Leases, Priority searches, bankruptcy searches
• LMS administration and renewal
• Speaking with clients and other parties relating to specific matters

Requirements:

• Proven experience of managing client facing tasks and priorities, with a hands on, practical approach
• Effective at investigating issues and seeing a problem through to conclusion
• Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
• Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges
• Positive can-do attitude with the ability to adapt to change
• Confidential and discreet but able to redirect information when appropriate to ensure areas of concern are resolved effectively
• Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverables

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

** Legal Support Assistant **

IMMEDIATE START - 12 MONTHS CONTRACT

• Upto £40k based on exp
• Immediate start and Interviews
• Manchester Based
• Hybrid working

A leading Professional Services firm based in Manchester is currently recruiting for an experienced Legal Support Assistant /PA.

You will be working as a team to act as a point of contact for fee earners and the completion of their work, the role with undertake all aspects of the Legal Support Assistant role, and where appropriate, manage the workflow by utilising Administrative Assistants and Document Production, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service

Duties:

• Manage the production of documents and check returned work produced by the Document Production team
• Taking and making client related calls, dealing with and handling message taking as appropriate.
• Manage Interaction and ensure new prospects, clients and contacts, activities and business development information are added.
• Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring.
• Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal clients.
• Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel /accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers.
• Produce and maintain Excel spreadsheets as required.
• First point of contact for the team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams.
• Arrange for the preparation and collation of internal sector newsletters and briefings.
• Arrange photocopying, printing, organising couriers, sending out letters, faxes etc.
• Receiving instructions via digital dictation for tasks and acting upon the same.
• Key point of contact for fee earners and clients to maintain relationships and ensure a high level of support is always provided by the team.
• Assisting fee earners with billing related tasks.
• Minute taking, following up designated actions to ensure completion ahead of the next meeting.

Requirements:

• Proven experience of managing client facing tasks and priorities, with a hands on, practical approach.
• Effective at investigating issues and seeing a problem through to conclusion.
• Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
• Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges. Positive can-do attitude with the ability to adapt to change.
• Confidential and discreet but able to redirect information when appropriate to ensure areas of concern are resolved effectively.
• Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverables.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

** Legal Support Assistant/PA**

Immediate start and Interviews

Manchester based

• Upto £29k dep on exp
• 6 Months Fixed Term Contract
• Full Time
• Mon to Fri: 9.15 - 5.15
• 2 days in office / 3 days from home

Leading Law firm based in Manchester is currently recruiting for an experienced Legal Support Assistant /PA.

Legal Support Assistant Duties:

• Working as a team to act as a point of contact for fee earners
• Manage the workflow by utilising Administrative Assistants
• The role with undertake all aspects of the Legal Support Assistant role, and where Production, retaining ownership and accountability of all tasks through to completion
• Provide a high quality, comprehensive workflow management and organisational service to fee earners

Requirements:

• Knowledge of document management/case management systems
• Effective communicator with an excellent customer and client service approach
• Proven experience of managing client facing tasks and priorities, with a hands-on, practical approach
• Experience of working in a legal or professional services environment
• An aptitude for managing multiple priorities, producing documents and client communications of the highest standard
• Advanced knowledge of Microsoft Office

For further details, please contact the Guildford, Tate office.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

** Legal Admin Assistant *

IMMEDIATE START

• Manchester Based
• £22k - £24k + Great Benefits
• Hybrid Working - 2 days from home/3 days in office (2 days in office/3 days from home after 6 months probation)

The role provides administrative and file management support across the team. Work will come either directly from the fee earner or through the work allocated by the Practice Assistants. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and translating the needs and expectations into a responsive service.

Key Responsibilities

• Liaise with PA's to provide support to Client & Marketing for scheduling tender meetings, directory interviews, client training etc
• File management
• Assisting as directed in the organisation of internal and external events, seminars and conferences, (vulture) responsible for arranging registers delegates; booking travel; printing/sending materials; arrange give-aways
• Responsible for ordering all promotional goods and ensuring stock levels
• Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other ad-hoc requests
• Printing/copying/scanning of documents flowing to document solutions for support with high volume jobs, as appropriate
• Liaising with fellow team members on workload and ensure deadlines are consistently met
• Answering internal calls for other members of the team
• Assisting with billing as required
• Assisting with expenses as required

Essential Skills & Experience

• An effective communicator with the ability to liaise with internal and external clients in a professional manner
• Good organisational skills and ability to manage own time effectively within a fast-paced environment
• Excellent attention to detail
• Customer/client service focused
• Proactive, professional and flexible approach to work
• Keen to develop over a period of time with a willingness and ability to learn
• Excellent team player
• Relevant office-based administration experience
• Intermediate knowledge of Microsoft Office

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

My client provides reactive security services such as alarm response, building unlocks/locks and security patrols to homes and businesses in Surrey and surrounding areas. I am currently partnering with them to recruit a Security Operations Assistant. This is an exciting new role which is designed for career progression within the company. The successful candidate will be a dedicated, passionate, capable and competent security supervisor/security team leader who meets the requirements of the candidate profile. The successful candidate will commence by training on all security patrol officer roles within the Company. Once trained the candidate will be primarily based in the management office Monday to Friday 0900 to 1800 and included within the on-call duty roster. Coaching and training on the operational running of the Company will commence, this will include but not limited to

• Customer security surveys leading to the creation of security instructions and implementation of the service
• Health & safety
• Customer meetings and interaction
• Implementation of security services
• British Standard compliance and quality monitoring
• Staff rostering
• HR in line with our appointed HR company
• The candidate will also be required to undertake external professional development courses in order to become a credible Manager with the company.

Candidate Profile
• You must hold an active and in-date Sia licence (SG, DS or CP)
• You must hold a full British UK driving licence for manual vehicles
• You have worked as a Security Supervisor/Security Team Leader for no less than 2 years
• You do have experience with mobile security services, alarm response, security patrols, building unlocks/locks
• You must have excellent communication skills, both written and verbal and ideally able to use MS Office, Outlook, Word and Excel
• Your quality of work and attention to detail must be of a high standard, ability to meet deadlines and work under pressure
• You have strong interpersonal skills including leadership and inspirational qualities
• You must have a flexible, proactive and enthusiastic approach to work and willing to learn
• Ideally you are competent in the use of Windows PC, Ms Office including Outlook, Word and Excel Suite, iPads and Android/ iPhones
• You must be flexible with working hours during periods of absence
• Possess excellent written and verbal communication skills
• Due to the nature of the business and a future requirement to respond as an on-call manager the ideal candidate would need to live within 40 minutes travelling time of TW20 and KT12. They have 2 offices but one of these will be the main one where you will be required to work from the majority of the time but open to work at the other office.
• This also relates to the need to respond to customer emergency call outs at short notice and out of hours.

Salary: £32,000-£34,500, Company pension, Free parking/On-site parking and 20 days holiday

We do try to reply to each application personally, however as you can appreciate, we receive a high number of applications for each role we handle and it is not always possible to do this. Therefore, if we do not contact you within seven days your application for this particular role has not been successful. However, we have retained your CV and we will advise you of future roles that may be of interest. Fairford Associates operates as an Employment Agency introducing work-seekers to client employers for direct employment by those employers.

My client provides reactive security services such as alarm response, building unlocks/locks and security patrols to homes and businesses in Surrey and surrounding areas. I am currently partnering with them to recruit a Security Operations Assistant. This is an exciting new role which is designed for career progression within the company. The successful candidate will be a dedicated, passionate, capable and competent security supervisor/security team leader who meets the requirements of the candidate profile. The successful candidate will commence by training on all security patrol officer roles within the Company. Once trained the candidate will be primarily based in the management office Monday to Friday 0900 to 1800 and included within the on-call duty roster. Coaching and training on the operational running of the Company will commence, this will include but not limited to

• Customer security surveys leading to the creation of security instructions and implementation of the service
• Health & safety
• Customer meetings and interaction
• Implementation of security services
• British Standard compliance and quality monitoring
• Staff rostering
• HR in line with our appointed HR company
• The candidate will also be required to undertake external professional development courses in order to become a credible Manager with the company.

Candidate Profile
• You must hold an active and in-date Sia licence (SG, DS or CP)
• You must hold a full British UK driving licence for manual vehicles
• You have worked as a Security Supervisor/Security Team Leader for no less than 2 years
• You do have experience with mobile security services, alarm response, security patrols, building unlocks/locks
• You must have excellent communication skills, both written and verbal and ideally able to use MS Office, Outlook, Word and Excel
• Your quality of work and attention to detail must be of a high standard, ability to meet deadlines and work under pressure
• You have strong interpersonal skills including leadership and inspirational qualities
• You must have a flexible, proactive and enthusiastic approach to work and willing to learn
• Ideally you are competent in the use of Windows PC, Ms Office including Outlook, Word and Excel Suite, iPads and Android/ iPhones
• You must be flexible with working hours during periods of absence
• Possess excellent written and verbal communication skills
• Due to the nature of the business and a future requirement to respond as an on-call manager the ideal candidate would need to live within 40 minutes travelling time of TW20 and KT12. They have 2 offices but one of these will be the main one where you will be required to work from the majority of the time but open to work at the other office.
• This also relates to the need to respond to customer emergency call outs at short notice and out of hours.

Salary: £32,000-£34,500, Company pension, Free parking/On-site parking and 20 days holiday

We do try to reply to each application personally, however as you can appreciate, we receive a high number of applications for each role we handle and it is not always possible to do this. Therefore, if we do not contact you within seven days your application for this particular role has not been successful. However, we have retained your CV and we will advise you of future roles that may be of interest. Fairford Associates operates as an Employment Agency introducing work-seekers to client employers for direct employment by those employers.

My client provides reactive security services such as alarm response, building unlocks/locks and security patrols to homes and businesses in Surrey and surrounding areas. I am currently partnering with them to recruit a Security Operations Assistant. This is an exciting new role which is designed for career progression within the company. The successful candidate will be a dedicated, passionate, capable and competent security supervisor/security team leader who meets the requirements of the candidate profile. The successful candidate will commence by training on all security patrol officer roles within the Company. Once trained the candidate will be primarily based in the management office Monday to Friday 0900 to 1800 and included within the on-call duty roster. Coaching and training on the operational running of the Company will commence, this will include but not limited to

• Customer security surveys leading to the creation of security instructions and implementation of the service
• Health & safety
• Customer meetings and interaction
• Implementation of security services
• British Standard compliance and quality monitoring
• Staff rostering
• HR in line with our appointed HR company
• The candidate will also be required to undertake external professional development courses in order to become a credible Manager with the company.

Candidate Profile
• You must hold an active and in-date Sia licence (SG, DS or CP)
• You must hold a full British UK driving licence for manual vehicles
• You have worked as a Security Supervisor/Security Team Leader for no less than 2 years
• You do have experience with mobile security services, alarm response, security patrols, building unlocks/locks
• You must have excellent communication skills, both written and verbal and ideally able to use MS Office, Outlook, Word and Excel
• Your quality of work and attention to detail must be of a high standard, ability to meet deadlines and work under pressure
• You have strong interpersonal skills including leadership and inspirational qualities
• You must have a flexible, proactive and enthusiastic approach to work and willing to learn
• Ideally you are competent in the use of Windows PC, Ms Office including Outlook, Word and Excel Suite, iPads and Android/ iPhones
• You must be flexible with working hours during periods of absence
• Possess excellent written and verbal communication skills
• Due to the nature of the business and a future requirement to respond as an on-call manager the ideal candidate would need to live within 40 minutes travelling time of TW20 and KT12. They have 2 offices but one of these will be the main one where you will be required to work from the majority of the time but open to work at the other office.
• This also relates to the need to respond to customer emergency call outs at short notice and out of hours.

Salary: £32,000-£34,500, Company pension, Free parking/On-site parking and 20 days holiday

We do try to reply to each application personally, however as you can appreciate, we receive a high number of applications for each role we handle and it is not always possible to do this. Therefore, if we do not contact you within seven days your application for this particular role has not been successful. However, we have retained your CV and we will advise you of future roles that may be of interest. Fairford Associates operates as an Employment Agency introducing work-seekers to client employers for direct employment by those employers.

** Legal Admin Assistant *

IMMEDIATE START

• Manchester Based
• £22k - £24k + Great Benefits
• Hybrid Working - 2 days from home/3 days in office (2 days in office/3 days from home after 6 months probation)

The role provides administrative and file management support across the team. Work will come either directly from the fee earner or through the work allocated by the Practice Assistants. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and translating the needs and expectations into a responsive service.

Key Responsibilities

• Liaise with PA's to provide support to Client & Marketing for scheduling tender meetings, directory interviews, client training etc
• File management
• Assisting as directed in the organisation of internal and external events, seminars and conferences, (vulture) responsible for arranging registers delegates; booking travel; printing/sending materials; arrange give-aways
• Responsible for ordering all promotional goods and ensuring stock levels
• Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other ad-hoc requests
• Printing/copying/scanning of documents flowing to document solutions for support with high volume jobs, as appropriate
• Liaising with fellow team members on workload and ensure deadlines are consistently met
• Answering internal calls for other members of the team
• Assisting with billing as required
• Assisting with expenses as required

Essential Skills & Experience

• An effective communicator with the ability to liaise with internal and external clients in a professional manner
• Good organisational skills and ability to manage own time effectively within a fast-paced environment
• Excellent attention to detail
• Customer/client service focused
• Proactive, professional and flexible approach to work
• Keen to develop over a period of time with a willingness and ability to learn
• Excellent team player
• Relevant office-based administration experience
• Intermediate knowledge of Microsoft Office

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.