Total 5 Manager level Legal / Public / Security job vacancies in Reading, RG30 2BA

Your new company
Our client is a very well established, international Legal firm. They are currently looking for an experienced PA to lead the secretarial functions across Scotland.

Your new role
This role can be based out of either the Edinburgh or Glasgow offices, both located within the city centre with travel required across the country. You will be supporting 27 Personal Assistants across 3 offices, implementing best practices and ensuring everything is in order to maximise client service. You will act as the key point of contact between Executive teams, the PAs and Head of Secretarial Services for the UK, liaising with management to comment on continuous improvements and issue resolution to ensure administrative support and resources are aligned with delivering a high quality of services.

You will work closely with the PAs in Scotland, hosting one-to-one meetings and performance reviews, ensuring they have appropriate resources to complete their tasks effectively. You will implement their training plans and outline development opportunities, ensuring the correct support is available and training is completed on time. Recruitment and HR activities will also be a key aspect of your new role.

An additional aspect of the role is providing PA support to up to 3 partners within the business, delivering high-quality support to the fee earners, ensuring their team and daily plans are well managed to achieve optimal business outcomes. This will include diary and inbox management, travel arrangement, financial and general administration, and project support.

You will be working Monday to Friday on a hybrid basis, again, with travel required between offices as and when required.

What you'll need to succeed

• Demonstrated PA and supervisory experience.
• Experience within the Legal sector or Professional Services is beneficial.
• A focussed and organised approach to stakeholder management.
• The ability to enable effective team work.
• Time management and the ability to handily a varied, fast-paced workload.
• Communication skills; both verbal and written.

What you'll get in return

• Hybrid working (3 office-based days per week).
• 25 days annual leave + bank holidays.
• Holiday buy & sell opportunities.
• Discretionary annual bonus.
• Life Assurance 4x annual salary.
• Income Protection Policy.
• Matched pension contribution of 5%.
• Critical Illness Cover.
• Cycle to work scheme.
• Wellbeing subsidy of £180 per year.
• One day off per year for volunteering.
• Private Medical Insurance & Occupational Health.
• Employee Assistant Programme.
• Social events throughout the year.
• Opportunity to get involved in DE&I projects and inclusion groups.
• Supportive and friendly culture.
• Career progression opportunities.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

This is a new role which has been created to provide targeted and expert support to their secretarial population, who would benefit from greater support around training, development and performance. There will also be an element of resource management across all teams and offices.


The Secretarial Manager will be responsible for line managing all Secretaries in London and Reading, with the exception of the Executive Assistant to the CEO and COO.

Responsibility for other administrative roles such as the Receptionist and Office Coordinator will not fall under the Secretarial Manager's remit. The Secretarial Manager will report to the Head of Administration.
Initially, the Secretarial Manager role will not be exclusive of secretarial responsibilities. As the role and firm grows, we expect secretarial responsibilities to decrease, but this will be a matter for discussion and agreement between the Secretarial Manager and Head of Administration.


The company headcount is currently 89 (expected to increase to 92 in September 2024), with 11 secretaries, 2 of whom are based in Reading. As this role will manage secretaries across both offices, travel to the Reading office will be required at least once a month. This may increase with time, depending on the size of the team in Reading.
The Secretarial Manager's main role includes, but is not limited to:

• Secretarial:
• Working for up to four fee earners on a daily basis with additional fee earners visiting on a regular basis on a mix of workplace law
• Monthly billing (producing and amending billing guides, transferring time as required, creating invoices and sending to accounts for adding to billing system)
• General typing - audio (limited) and copy typing (letters, emails, witness statements, attendance notes etc.)
• Typing of legal documents including, but not limited to, ET1 and ET3 forms o Preparation of court bundles and visa applications
• Opening new client files, sending out new engagement forms and dealing with Money

Laundering Regulations o General administrative duties such as, photocopying, filing, answering calls, booking appointments, couriers and taxis, diary management

• Resource management:
• Allocate secretarial work across all offices
  
  
• Ensure sufficient levels of cover are available during unplanned absence/holiday
  
  o Responsible for the recruitment of administrative/secretarial employees in conjunction with the HR Manager and Head of Administration.
  
  
  
• Manage all secretarial employees including:
• Implement and manage secretarial and administrative procedures across the team and firm o Act as a first line of support for secretaries and deal with issues/questions as they arise, escalating as appropriate
• Support the team during any system/process changes, acting as a positive role model o Ensure secretaries complete their file opening administration tasks
• Hold and lead monthly Secretary meetings and ensure effective communication both ways with management
• Share knowledge and experience with the secretarial population to further their career progression
• Motivate and inspire the secretarial population to help them reach their potential and work together to achieve the firm's goals
• Act as an advocate for the secretarial population
  
  
  o Gather feedback and carry out performance reviews in conjunction with the Head of Administration
  
  
• Liaising with other areas of the firm including:
• Accounts for the smooth running of the billing process and working with the team to develop effective solutions to issues as they arise
• Practice Team Leaders to:
• Ensure resources are available and equitably delivered according to need
• Manage inductions for all new fee earning and secretarial starters o IT to:
• ensure the appropriate level of training and support for new software and processes
• feeding back on technology issues and helping IT create solutions

• HR to:
  
  
• ensure people management best practices are implemented and the secretarial team remain engaged, motivated and supported
• work together in designing and implementing a performance review programme including the creation of a competency framework
• manage people related issues such as performance, conduct, capability, in line with the firm's policies and culture
• carry out probation reviews in conjunction/with support from the Head of Administration
• Process improvement o Proactively work with Team Leaders, Head of Administration and other relevant stakeholders to identify areas for improvement and potential solutions
• Seek feedback on processes/practices/systems that are working well and those that may require improvement
• Actively consider how the secretarial population can continually deliver value and work together
• Understand strategic business requirements to identify solutions and improvements to the overall secretarial function
• Keeping up to date with industry changes and consider how the firm should respond to such

changes
Role Requirements

• Minimum of five years' prior experience in a secretarial or similar role
• Excellent attention to detail
• A flexible, 'can and will do' attitude
• Strong oral and written communication skills
  
  
• Ability to communicate clearly and in a professional manner
• Excellent client care approach
  
  
• Ability to work in a fast paced environment and manage a busy workload
  
  
• Being able to manage client and colleague expectations effectively
  
  
• Excellent organisational and prioritisation skills
• Being able to work independently and part of a team
• Ability to multi-task and manage sensitive documents
• Strong IT skills

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Head of Legal and Company Secretary

Full-Time, Permanent
Location: Maidenhead, Berkshire (Hybrid / 3 days per week in office)
Salary: £130,000 - £150,000 per annum + bonus opportunity

Dignity is one of the UK’s largest and most dynamic multi-site national businesses and we are embarking on an exciting transformation following a successful takeover and privatisation. With a robust network of 750 sites, we are committed to innovation, investment in technology, and enhancing operational standards. Our rich history since 1812 and our dedication to responsible business practices drive us to offer unparalleled choice and value to our customers. Join us at Dignity and be part of a forward-thinking team poised for significant growth and making a meaningful impact in our industry.

We are seeking an experienced and strategic Head of Legal and CoSec for an exciting opportunity to design, implement and manage the function using their expertise.

As a key leader, you will deliver exceptional legal guidance and strategic support, driving business success. Your expertise will ensure top-tier legal and data protection standards, empowering the business to thrive in a complex landscape. As Company Secretary, you will champion robust corporate governance, providing insightful advice and stewardship to the Group, Executive Directors, and Board, fostering transparency and accountability at the highest levels.

Key Responsibilities Include:

• Offer proactive, business-focused legal advice on contracts, regulations, M&A, family disputes, and ad hoc matters.
• Advise, support, and guide on legal queries and draft contracts and documents.
• Identify legal risks in products/services and inform senior management of relevant legal developments.
• Maintain and apply legal policies across the business.
• Develop training materials and conduct sessions for stakeholders.
• Support the Compliance Function on FCA and CMA matters.
• Maintain a panel of external law firms for additional legal support.
• Manage the Group's insurance policies, including Employer Liability, Personal Injury, and Public Liability.
• Provide advice on data protection and GDPR.
• Act as Company Secretary with a pragmatic approach to corporate governance.
• Support the Board and Committees, ensuring timely delivery of packs, schedules, and action logs.
• Oversee the management of the Group’s governance framework and ensure necessary updates and filings.
• Providing leadership and direction to the Legal team. This includes setting clear goals aligned with company objectives, conducting regular performance reviews, addressing skills gaps and fostering a collaborative culture.

You can download the full Job Description at the bottom of this page.

This role is ideal for a candidate who:

• Is a qualified Solicitor or Barrister
• Possesses significant Post-Qualified Experience (PQE)
• Demonstrates extensive expertise in commercial law, contract drafting, and negotiation
• Has prior experience as a Company Secretary (CoSec)
• Exhibits a robust understanding of data protection legislation
• Possesses experience in Financial Services (preferably)
• Has proven experience in stakeholder management at all levels, including across multiple locations
• Shows demonstrated leadership capabilities

What we provide to you:

• Annual salary of up to £150,000 per annum
• Car Allowance
• Bonus Opportunity
• BUPA Private Healthcare Scheme (Family cover)
• 27 Days Holiday + Bank Holidays.

What are the next steps?

To apply for this position, please click the 'Apply' button to submit your application. A member of our Talent Acquisition Team will contact you shortly.

FCA Statement

Please note that this role is subject to meeting regulatory requirements. As an FCA-regulated organisation, we are committed to adopting the highest standards and we do this by employing individuals with the appropriate skills, experience and integrity to protect both the company and our clients. If you are considered for a role, you will be providing your permission for us to conduct the relevant checks and assessments that will be carried out during the recruitment and onboarding process. The nature of the checks will depend on whether the role is subject to the Senior Managers and Certification Regime (SMCR).

Equality, Diversity and Inclusion Statement
Our Vision is to connect with our clients, colleagues, company and communities based on our principles whilst celebrating our differences.
We aim to empower leaders and colleagues to seek out and understand new voices and perspectives; to be vocal about inequity and exclusion, and to take decisive, informed and bold action to promote inclusion and belonging.

Any unsolicited submissions from agencies will be accepted as a direct application from the candidate and no fees will be payable.

We reserve the right depending on application numbers to close or extend the closing dates for positions; we would therefore recommend an early application.

#LI-RD1

An exciting opportunity to joint NHS England South East Region as part of the Commissioning Finance Team.

We are looking for a Finance Manager who is highly motivated, talented, and well organised to join and lead the Pharmacy, Ophthalmic and Dental (POD) Finance Team.

POD services have been delegated to Integrated Care Boards (ICBs) with the POD Finance team providing a financial service through a Hub model.

The successful applicant will play a significant role in supporting commissioners within the Commissioning Hub and ICBs to deliver one of the key NHS objectives for 2024/25 – making it easier for people to access community and primary care services, in particular dentistry.
• Lead the POD Finance Team to ensure a comprehensive financial management process is provided for Pharmacy, Ophthalmic and Dental Services.
• Act as key point of contact between regional and ICB finance teams for POD services.
• Provide information to ICBs relating to delegated services that is clear, accurate and timely.

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money.

If you would like to know more or require further information, please visit https://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
• Lead POD Finance team and provide a comprehensive financial management service for POD services on behalf of ICBs.
• Access information from variety of sources to inform planning, budget setting, month end reporting and forecasting.
• Preparation of journals
• Directly manage team of staff, taking responsibility for day to day work assigned to the team.
• Responsible for undertaking appraisal and personal development for team members.
• Prepare regular financial reports for ICBs to inform and explain position including variance analysis.
• Meet regularly with ICB Finance Colleagues as part of the month end cycle and other meetings as required.
• Forge strong working relationships with key stakeholders
• Provide professional leadership to team, interpreting and sharing guidance received from national bodies.

If you like what you have read and think you have the skills and experience, we needthendon'tdelay,applytoday!Wegetlotsofapplicationsforourrolesandso we sometimes have to close our posts early.Don't miss out!


This advert closes on Wednesday 17 Jul 2024

Proud member of the Disability Confident employer scheme

Lead POD Finance team and provide a comprehensive financial management service for POD services on behalf of ICBs. Access information from variety of sources to inform planning, budget setting, month end reporting and forecasting. Preparation of journals Directly manage team of staff, taking responsibility for day to day work assigned to the team. Responsible for undertaking appraisal and personal development for team members. Prepare regular financial reports for ICBs to inform and explain position including variance analysis. Meet regularly with ICB Finance Colleagues as part of the month end cycle and other meetings as required. Forge strong working relationships with key stakeholders Provide professional leadership to team, interpreting and sharing guidance received from national bodies. If you like what you have read and think you have the skills and experience, we need then don't delay, apply today! We get lots of applications for our roles and so we sometimes have to close our posts early. Don't miss out!