Total 9 Junior Executive level Business Management / Project / Planning job vacancies in Edinburgh, Scotland

Position Requirements and Responsibilities

General Office Administration
* Maintain efficient and effective administrative systems and procedures.
* Deal with incoming telephone calls passing to relevant person.
* Produce and format letters, fee proposals, minutes of meeting, e-mails and reports, using audio typing equipment where required.
* Issue letters, fee proposals, e-mails and reports on behalf of the teams.
* Prepare and update staff company CVs
* Prepare the company credit card report and issue to accounts.
* Update records and databases.
* Provide hospitality at meetings.
* Attend and minute meetings.
* Arrange meetings with external clients and internal team members on behalf of teams.
* Organise site inductions for Engineers and monitor site passes for expiry/re-authorisation.
* Assist in company archiving.
* Assist in organising/maintaining company stationery/IT stock.
* Assist in performing the weekly company van checks.
* Dealing with incoming and outgoing mail.
* Ad-hoc tasks to support the teams, such as travel requests and van logs, when and as required.

Qualifications & Experience
* Educated to HNC/HND or Degree level, or/with at least 5 years relevant office experience.
* Excellent knowledge of Microsoft packages, in particular Word, Excel, PowerPoint, Project, Visio.
* Experience of diary management.
* Good typing speed.

Desirable Attributes:
* Excellent communication skills, both verbally and written.
* Excellent attention to detail and good numeracy skills.
* Takes initiative and problem solves.
* Takes responsibility/ownership of tasks.
* Willing and eager to learn.
* Good telephone manner and client liaison skills.
* Enthusiastic and interpersonal.
* Embraces teamwork but can work independently without much direction.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Key Areas of Responsibility include:

Using Intelligent Office to record client information
Ensuring tasks are added, updated and monitored on IO
Preparing pre meeting packs for new clients
Preparing client engagement letters with Financial Planners
Working with Financial Planner's to facilitate an complete Annual Reviews
Submitting and processing new business
Taking phone calls where necessary for either clients or third-party providers
Assist clients where needed
Processing platform work which will include - submitting new business, cash management and fund switches
Adding client remuneration expectations to IO and generating invoices if appropriate
Using various provider websites to obtain product information and valuations
Liaise with life offices where appropriate
Liaising with IMS where appropriate
Submitting Letters of Authority to Life Offices, and information gathering
Completing AML for clients by recording client ID and processing ID3 Global AML check
Deal with daily post - ensure it is scanned and saved to client records where appropriate
Client Valuations from IO and Figaro
Keeping FP up to date with cases in pipeline or being processed
Liaising with Paraplanning/review team to ensure the timely production of client reports and reviews
Dealing with Trusts and Death Claims
Line of defence:

This role is categorised as a first "Line of Defence" role, i.e. a role that owns, manages and is accountable for identifying, assessing, controlling and mitigating risks in the employee's area of the business.
Money Laundering Reporting Responsibilities

To promote awareness of Anti-Money Laundering Rules and to ensure compliance within the Department

Experience

Experience of customer service and general office duties
At least 1-4 years in Financial Planning Support or 1 or more years as trainee FP Assistant

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Business Administration Assistant Intern who is keen to get commercial experience in this 1 year internship based in Edinburgh, Scotland.

NO PREVIOUS EXPERIENCE REQUIRED

Although you don’t need previous commercial experience you will need to be keen to learn all aspects of the role. You will also need good IT skills with some experience using Microsoft Office (MS Word, Excel and Outlook).


SALARY: £25,000 per annum

LOCATION: Edinburgh, Scotland

JOB TYPE: Full-Time, 1 Year Internship Contract


JOB OVERVIEW

We have a fantastic new job opportunity for a Business Administration Assistant Intern to join a successful and growing company based in Edinburgh.

Working as a Business Administration Assistant Intern you will support various administrative functions within the company. This role is perfect for someone who is keen to gain hands-on experience in a fast-paced business environment.

As the Business Administration Assistant Intern you will work closely with an experienced administrative team, contributing to the efficiency and smooth operation of the office.


APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.


DUTIES

Your duties as the Business Administration Assistant Intern include:

• Assist with daily administrative tasks including filing, data entry, and document management

• Support the preparation of reports, presentations, and correspondence

• Coordinate meetings, appointments, and travel arrangements

• Maintain and update company databases and CRM systems

• Handle telephone and email enquiries professionally and efficiently

• Assist in organising company events and meetings

• Provide general support to the team as required


CANDIDATE REQUIREMENTS

• Currently pursuing or recently completed a degree in Business Administration, Management, or a related field

• Excellent organisational and time-management skills

• Strong attention to detail and a high level of accuracy

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Excellent written and verbal communication skills

• Ability to work independently as well as part of a team

• Positive attitude and willingness to learn


HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-C12386

Full-Time, Internship Contract Jobs, Careers and Vacancies. Find a new job and work in Edinburgh, Scotland. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.

awd online | http://www.awdo.co.uk

Job Description

Health and Social Care Partnership

Business Assistant - Service Matching Unit (SMU)
Waverley Court

Salary: £24,064 - £26,468
Hours: 36 per week

We have 2 positions available:
1 permanent & 1 fixed term for 6 months.

An excellent opportunity has arisen for an experienced administrator to fulfil the vacant posts of a Business Assistant within the Service Matching Unit.

I am looking for a member of staff who would like an excellent opportunity to assist in the Service Matching Unit . You will provide a full range of duties to support the matching of packages of care to both internal and external Providers.

The Service matching Unit – is a fast paced environment so the ability to prioritise and record accurate information is vital. The vacancies play a key role in matching packages of care to ensure a prompt discharge from hospital or to keep those currently waiting in the community safe in their own home. You will be responsible for issuing contracts, recording Payments/ services and responding to queries from both internal and external customers. You will also provide a full range of duties to support the matching of packages of care to both internal and external Providers. You will require excellent interpersonal skills, the ability to multi-task effectively and to deal with complex and challenging situations in a confidential and sensitive manner.

The postholder is not directly responsible for managing staff, although s/he is expected to provide guidance and support to other staff members as part of a team environment.

Please contact donna.millar@edinburgh.gov.uk or Irene.perrin@edinburgh.gov.uk if you would like further information regarding the posts

Post is subject to a Basic Disclosure Scotland check

In most cases decisions will be made within the confines of well-defined departmental procedures and guidelines. However, procedures for each of the above areas are detailed and complex, with both support staff and operational staff having a role. It is therefore imperative that support staff understand the boundaries between the operational and support roles and when to seek advice or guidance from their Business Officer/Manager with respect to situations that are unclear.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Follow us on Twitter at @edincounciljobs

Proud member of the Disability Confident employer scheme

Grade UE04: £23,144 to £25,138 per annum (A revised salary range for this grade of £24,533 to £27,181 is planned to take effect from Spring 2024)

College of Science and Engineering/School of Physics and Astronomy

Full-time: 35 hours per week

Open-ended: permanent



We are looking for a Finance Business Support Assistant to join the School of Physics and Astronomy’s Finance Team

The Opportunity:

We are looking for a Finance Business Support Assistant to provide financial transaction processing support to both staff and PhD students within the School, supporting our core research and finance activities. Whilst the post is advertised as full-time, we would consider applications for between 0.8 FTE and 1 FTE (ie. 28 to 35 hours per week).

The School of Physics and Astronomy at the University of Edinburgh is committed to encouraging equality and diversity among our workforce, and eliminating discrimination. The School strives to create a more diverse, equitable and inclusive workplace for all and we are looking to actively diversify our staff. We welcome applications from all qualified candidates and in particular encourage applications from people of colour, women, people with disabilities, LGBTQ+ people and other minority and under-represented groups. We aim to ensure that our culture and systems support flexible and family-friendly working, as evidenced by our Juno Champion and Athena SWAN Silver awards.

Your skills and attributes for success:

High levels of numeracy and accuracy.
Good time management and organisational skills, and ability to prioritise a busy workload.
Good communication and interpersonal skills and ability to use tact and diplomacy.
Experience of working in an office environment.
Experience of financial transaction processing is highly desirable.

Business Services Assistant Opportunity in Glasgow!


We value kindness above all, and at Bield, you will join a workforce of around 1000 employees, casual workers and volunteers who are passionate about improving the quality of life of older people in Scotland. Our people experience a friendly and inclusive working environment, where everyone’s contributions are valued and colleagues support each other.


We currently have an opportunity for a Business Services Assistant to join our Customer Experience team based in our Glasgow Office. The postholder will be the first point of contact for Bield’s customers and ensure the prompt and efficient management of internal and external communications.


This is a fast paced role where you will be responsible for a number of different tasks from responding and directing calls and emails to providing administrative support as required for Customer Experience in order to maintain appropriate records in line with organisational procedures and practice. You will also be responsible for processing all incoming and outgoing mails and issuing and monitoring door access fobs for access to office buildings.


We are also happy to accept applicants wishing to undertake a Modern Apprenticeship in Business Administration, as the role comes with full funding.



We Offer:

- A competitive salary, which is reviewed annually

- Opportunity to work flexibly

- Excellent holidays of up to 34 days each year (pro rata for part-time employees)

- Option to buy or sell holidays each year

- On the job and work related training as well as opportunities to receive support and funding for vocational qualifications

- Occupational Sick Pay

- Long Service Awards

- Family Friendly Policies

- Cycle to Work Scheme

- Career breaks

- Employee Assistance Programme



Role requirements:

The ideal candidate will have strong written and verbal communication skills as you will be required to communicate with a wide range of people across the organisation, word processing skills, an excellent telephone manner and the ability to accurately collate and record information. Candidates should also have a strong belief in providing a high quality service as well the ability to work as part of a team. The successful candidate will be familiar with MS Office applications and the communication technologies used in a virtual work environment (Teams, Zoom etc). You will also have good administrative skills and attention to detail.


Please see our recruitment portal for the full Job Description and Person Specification.


If you would like further information, you can call the HR team on 0131 273 4020.


Interviews are expected to be held week commencing 25th March.


If you require this information in an alternative format, please call the HR team or email us on HR@bield.co.uk.


Bield Housing & Care Scottish Charity SC006878 I Property Factor PF000146

Proud member of the Disability Confident employer scheme

Job Description

Health and Social Care Partnership

Business Assistant - Service Matching Unit (SMU)
Waverley Court

Salary: £24,064 - £26,468
Hours: 36 per week

1 permanent & 1 fixed term for 6 months

An excellent opportunity has arisen for an experienced administrator to fulfil the vacant posts of a Business Assistant within the Service Matching Unit.

I am looking for a member of staff who would like an excellent opportunity to assist in the Service Matching Unit . You will provide a full range of duties to support the matching of packages of care to both internal and external Providers.

The Service matching Unit – is a fast paced environment so the ability to prioritise and record accurate information is vital. The vacancies play a key role in matching packages of care to ensure a prompt discharge from hospital or to keep those currently waiting in the community safe in their own home. You will be responsible for issuing contracts, recording Payments/ services and responding to queries from both internal and external customers. You will also provide a full range of duties to support the matching of packages of care to both internal and external Providers. You will require excellent interpersonal skills, the ability to multi-task effectively and to deal with complex and challenging situations in a confidential and sensitive manner.

The postholder is not directly responsible for managing staff, although s/he is expected to provide guidance and support to other staff members as part of a team environment.

Please contact donna.millar@edinburgh.gov.uk or Irene.perrin@edinburgh.gov.uk if you would like further information regarding the posts

Post is subject to a Basic Disclosure Scotland check

In most cases decisions will be made within the confines of well-defined departmental procedures and guidelines. However, procedures for each of the above areas are detailed and complex, with both support staff and operational staff having a role. It is therefore imperative that support staff understand the boundaries between the operational and support roles and when to seek advice or guidance from their Business Officer/Manager with respect to situations that are unclear.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Follow us on Twitter at @edincounciljobs

Proud member of the Disability Confident employer scheme

Small transport business seeking a hardworking, highly motivated, and well-organised person to join our team.

Our main objective is to get the right person to join us for the long term. The position is 35 hours per week, we will consider applicants who are looking for fewer hours. Salary is £21-25,000 per annum, depending on experience.

Previous transport experience is advantageous but not essential; excellent office and computer skills are a must.

The role will include all aspects of running our day-to-day business, replying to customer inquiries, taking calls, quoting for work, booking and dispatching drivers, paying invoices received, and credit control of invoices due.

The position will start off working from home, possibly leading to a hybrid working week between home and office to suit both the business and the right candidate.

Please only apply if you are within a 30-minute drive from Glasgow.

Job Description

Health and Social Care Partnership

Business Assistant - Service Matching Unit (SMU)
Waverley Court

Salary: £22,185 - £24,590
Hours: 36 per week

An excellent opportunity has arisen for an experienced administrator to fulfil the vacant post of a Business Assistant within the Service Matching Unit.

I am looking for a member of staff who would like an excellent opportunity to assist in the Service Matching Unit . You will provide a full range of duties to support the matching of packages of care to both internal and external Providers.

The Service matching Unit – is a fast paced environment so the ability to prioritise and record accurate information is vital. The vacancies play a key role in matching packages of care to ensure a prompt discharge from hospital or to keep those currently waiting in the community safe in their own home. You will be responsible for issuing contracts, recording Payments/ services and responding to queries from both internal and external customers. You will also provide a full range of duties to support the matching of packages of care to both internal and external Providers. You will require excellent interpersonal skills, the ability to multi-task effectively and to deal with complex and challenging situations in a confidential and sensitive manner.

The postholder is not directly responsible for managing staff, although s/he is expected to provide guidance and support to other staff members as part of a team environment.

Post is subject to a Basic Disclosure Scotland check

In most cases decisions will be made within the confines of well-defined departmental procedures and guidelines. However, procedures for each of the above areas are detailed and complex, with both support staff and operational staff having a role. It is therefore imperative that support staff understand the boundaries between the operational and support roles and when to seek advice or guidance from their Business Officer/Manager with respect to situations that are unclear.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Follow us on Twitter at @edincounciljobs

Proud member of the Disability Confident employer scheme